Strategic Executive Assistant to C‑Suite Leaders

Indigo Books & Music; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading retail company in Toronto is seeking an experienced Executive Assistant to provide executive-level support to two Executives. The ideal candidate has 7 to 10 years of experience assisting C-level executives and is fluent in Microsoft Office. Responsibilities include managing calendars, preparing documents, and handling confidential materials. This role fosters strong customer service and organizational relationships while embodying company values.

Benefits

Diversity and inclusion commitment

Accommodations for disabilities

Positive community impact initiatives

Qualifications

• 7 to 10 years of experience as an Executive Assistant, with at least three years supporting C-level executives.
• Ability to handle confidential and sensitive materials.
• Flare for visual presentations using PowerPoint and similar programs.

Responsibilities

• Manage executives' calendars for optimal efficiency.
• Screen and respond to emails and mail for executives.
• Prepare documents, contracts, and reports for executives’ signature.
• Process and track invoices and expenses for executives.

Skills

Self-starter

Attention to detail

Customer service orientation

Troubleshooting abilities

Strong relationship building

Technologically savvy

Education

College/University education

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

A leading retail company in Toronto is seeking an experienced Executive Assistant to provide executive-level support to two Executives. The ideal candidate has 7 to 10 years of experience assisting C-level executives and is fluent in Microsoft Office. Responsibilities include managing calendars, preparing documents, and handling confidential materials. This role fosters strong customer service and organizational relationships while embodying company values.