Staffing Clerk

Fraser Health; New Westminster; Hybrid; CAD 43,000 - 48,000; Full time

Job summary

Fraser Health is hiring a Staffing Clerk at Royal Columbian Hospital in New Westminster, BC. This role supports staffing allocations, relief scheduling and payroll-related timekeeping within a dynamic health care environment.

The position emphasizes accurate clerical work, scheduling systems, and collaboration with Payroll and other departments to ensure smooth operations and reliable staffing coverage.

Qualifications

• Grade 12 education plus 3 years of related experience.
• Proficient with typing, basic computer software and payroll systems.
• Strong communication, organization and interpersonal skills.

Responsibilities

• Allocate and call in relief staff to fill vacancies according to collective agreements.
• Maintain timekeeping records using a payroll system.
• Prepare and process staffing schedules and related documentation.
• Provide staffing information to Payroll and WorkSafe BC as needed.
• Type and format technical and non-technical documents using computer software.
• Set up and maintain filing systems for personnel records and other materials.
• Monitor office supplies and initiate purchase requests.
• Compile statistics related to Staffing Centre functions as requested.
• Perform other duties as assigned.

Skills

Typing 40 wpm

Effective communication

Team collaboration

Organizational skills

Computer literacy

Adaptability

Education

Grade 12

Tools

Payroll system

Staff scheduling system

Job description

Salary

The salary range for this position is CAD $31.19 - $31.19 / hour

Job Summary

We are hiring a Staffing Clerk to join our team at Royal Columbian Hospital, New Westminster, B.C.

A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

Important to know

• Confirm you are legally entitled to work in Canada

Detailed Overview

Performs staffing duties including allocating and calling in relief staff to fill vacancies in accordance with applicable collective agreements; makes arrangements for relief staff by receiving calls and making any necessary calculations to determine availability of existing staff according to established procedures utilizing a computerized staff scheduling system; maintains timekeeping records for office staff utilizing a computerized payroll system and related records and documentation; performs clerical duties including typing technical and non-technical material utilizing applicable computer software applications, sets up and maintain­ing filing systems.

Responsibilities

1. Makes arrangements for short term relief staffing by receiving notification from staff and the Program Clerks, recording calls and making any necessary calculations to determine availability of existing staff such as staff/patient ratios according to established procedures; contacts relief staff and forwards information to the clinical area; refers inquiries related to staffing issues to the Staffing Supervisor.
2. Allocates and calls in relief staff to fill vacancies resulting from unfilled positions such as shift changes, vacation, leaves of absence and sick leaves by utilizing a computerized staff scheduling system, processing requests in accordance with applicable collective agreements, preparing revised relief staff schedules and forwarding to the applicable clinical area; maintains related records and documentation such as relief staff availability records.
3. Provides staffing related information to departments including Payroll and WorkSafe BC for processing claims by compiling statistics from a computerized staff scheduling system, forwarding to the Staffing Supervisor for review and submitting to the department as requested.
4. Maintains timekeeping records for the office staff utilizing a computerized payroll system and submits to payroll; liaises with the Payroll Department regarding inquiries and makes timekeeping adjustments, as required.
5. Types technical and non-technical material such as correspondence, procedures, memorandums, reports and minutes by utilizing various computer software applications, transcribing from dictation and draft.
6. Sets up and maintains filing system for material such as correspondence, personnel records, equipment and supply records by indexing binders, creating and labelling files and filing material as appropriate.
7. Maintains office supplies by monitoring levels according to pre-determined levels, completing purchase requisition and forwarding to the Staffing Supervisor for approval.
8. Compiles statistics related to Staffing Centre functions and relief staff as requested.
9. Performs other related duties as assigned.

Qualifications

Education and Experience

Grade 12 and three (3) years' recent related experience or an equivalent combination of education, training and experience.

Skills and Abilities

• Ability to keyboard at 40 wpm.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to organize work
• Ability to operate related equipment.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.