Staffing and Scheduling Clerk

Shared Health; Winnipeg; On-site; CAD 45,000 - 60,000; Full time

Job summary

A healthcare organization in Manitoba seeks a Scheduling Clerk to ensure efficient staff scheduling, maintain timekeeping records, and provide administrative support. The ideal candidate has experience with scheduling systems and strong customer service skills. A certificate/diploma in business administration is preferred. Join us to support the health of your community.

Qualifications

• 3 years of experience with a scheduling and/or timekeeping system.
• 2 years providing shift administration and support.
• 1 year clerical experience in a scheduling capacity.

Responsibilities

• Ensure schedules and adequate staffing levels are maintained.
• Administer and coordinate staff scheduling changes.
• Enter timekeeping data into the timekeeping system.

Skills

Scheduling and timekeeping systems

Customer service

Leadership capabilities

Education

Certificate/diploma in business administration

Tools

SAP

HRIS

Job description

Position Overview

Under the general direction of the service area's leadership team, Central Service Scheduling or Designate, this position is responsible for ensuring that schedules are created, adequate staffing levels are maintained, and time keeping is accurately implemented into the scheduling and or timekeeping system for the assigned organization unit(s) within a service delivery organization (SDO) as designated. This role is responsible for the development, administration and coordination of staff scheduling and scheduling changes, staff replacement and editing timekeeping data into the information system. The staffing and scheduling clerk will place calls to staff as required to cover the organization’s operational requirements, short and long-term absences and workloads. This position will enter timekeeping data into the timekeeping system and will have responsibilities for maintenance of personnel files, data entry and document processing as it relates to maintenance of electronic data bases, including scheduling systems, HR information systems (HRIS) and recruiting software. This role will also provide administrative support for the service area(s) as it relates to maintaining, updating and executing scheduling changes as per organizational policies and as per the associated collective agreement(s).

Experience

• 3 years’ experience working with a Scheduling and / or timekeeping system such as (SAP, ESP or HRIS system).
• 2 years’ experience providing shift administration and support as it relates to staff scheduling.
• 1-year clerical experience working in a scheduling capacity.
• 1-year experience applying and working within the guidelines of collective agreement(s).
• 2 years’ experience in a business setting providing customer service.
• 1-year experience within a complex 24 hour – 365 day per year scheduling environment preferred.

Education (Degree / Diploma / Certificate)

• Certificate / diploma in business administration, administration, office management, human resources or payroll.
• A combination of relevant education and experience related to the position would be considered.

Qualifications and Skills

• Demonstrated comprehensive front-line leadership capabilities. The provincial health system in Manitoba has adopted the framework.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.