Staff Accountant

Avidbots; Kitchener; On-site; CAD 65,000 - 90,000; Full time

Job summary

Avidbots in Waterloo, Canada, is seeking an experienced Staff Accountant to own product costing, inventory valuation, and gross margin reporting. You will collaborate with Operations, Supply Chain, and FP&A to ensure standard costs are accurate and the close process runs on time.

This role operates in a manufacturing and SaaS environment with a complex product mix; you will build scalable costing frameworks, automate ERP processes, and contribute to a fast-growing team built for scale.

Qualifications

• Min 2 years of progressive accounting experience with month-end close ownership.
• Strong attention to detail and clear written communication.
• Proficiency in Excel for reconciliation workpapers and schedules.

Responsibilities

• Prepare and post GL journal entries within the month-end close schedule.
• Reconcile bank accounts and ensure items are cleared or documented.
• Support revenue recognition for hardware, software and service streams.
• Maintain fixed asset continuity and support Epicor asset module.
• Prepare account reconciliations for inventory, prepaids, warranty reserve and fixed assets.
• Partner with IT on ERP automation initiatives and review configuration for accounting accuracy.
• Provide cost data, GL extracts, and variance commentary for cost-related schedules.

Skills

Excel

Attention to detail

Written communication

Independent work

Tools

Epicor ERP

Job description

We are seeking an experienced Staff Accountant to own the product costing, inventory valuation, and gross margin reporting functions that provide the financial intelligence behind every unit we build and every service we deliver. You will report directly to the Corporate Controller and work cross-functionally with Operations, Supply Chain, and FP&A to ensure that standard costs are accurate, variances are understood, and the close process runs on time. This is a role for someone who digs into the numbers, builds scalable costing frameworks, and thrives in a manufacturing and SaaS environment where the product mix is complex and the pace is fast. If you’re driven by precision, excited by operational finance, and want to contribute to a team being built for scale, we want to hear from you.

What You’ll Do

Month-End Close Support

• Prepare and post all assigned GL journal entries within the month-end close schedule; participate in daily close during the close cycle
• Reconcile bank accounts on a monthly close cycle, ensuring every account is balanced and reconciling items are cleared or documented
• Provide detailed support for monthly revenue recognition for hardware, software and service revenue streams; maintain deferred revenue schedules and drive automation in ERP
• Support the Monthly Service Cost Review and Production Labor Review by providing cost data, GL extracts, and variance commentary on schedule.
• Maintain the fixed asset continuity schedule — additions, disposals, transfers, and depreciation — on a monthly basis. Support the transition to Epicor’s fixed asset module as part of the automation roadmap.
• Prepare account reconciliations for inventory, prepaids, warranty reserve, and fixed assets on the month-end close schedule

• Prepare the Warranty Cost Report each month, summarizing warranty spend, reserve activity, and variance to budget
• Prepare the Software Cost Report each month, capturing internal software costs across departments and comparing to allocation targets
• Identify reconciling differences proactively and bring proposed resolutions

ERP BAQ Development & Reporting

• Partner with the IT Systems Analyst on ERP automation initiatives, providing accounting requirements and reviewing configuration outputs from an accounting accuracy standpoint
• Support ERP automation sprints; create updated documentation and procedures focusing on efficient and effective process across assigned accounting processes

What We Are Looking For

Required

• Min 2 years of progressive accounting experience, with demonstrated ownership of month-end close tasks including bank reconciliations, journal entries, and account reconciliations
• Strong attention to detail, clear written communication, ability to work independently and manage your own close task list without requiring daily direction
• Proficiency in Excel for reconciliation workpapers, continuity schedules, and supplementary reporting

The Kind of Person Who Thrives Here

• You run a clean close — reconciliations are complete, entries are documented, and your workpapers don’t need the Controller to fill in the gaps
• You know your ERP well enough to build your own reports, not just run someone else’s
• You flag issues early rather than hoping they resolve themselves before sign-off
• You are comfortable in a fast-moving environment where processes are still being built and improved, and you contribute to making them better