Sr. Manager / Manager, Office of the CEO

Efficiency Capital Corp.; Toronto; Hybrid; CAD 110,000 - 170,000; Full time

Job summary

Efficiency Capital Corp. in Toronto is seeking a Sr.

Manager/Manager to join the Office of the CEO as the right hand to the CEO, driving cross-functional initiatives, researching strategic activities, and improving operational efficiency as EC scales across Canada and into new markets. You will lead strategic planning, executive communications, and calendar coordination, while overseeing project prioritization, board materials, and stakeholder engagement.

Qualifications

• 5+ years in management consulting, strategy, or business management.
• Experience in infrastructure, finance, energy or real estate is a strong asset.
• Exceptional project management and communication skills.
• Strong analytical and problem-solving ability.
• Financial and business acumen.
• Proficiency with modern business software and AI tools.
• Able to learn new platforms quickly and use them effectively in day-to-day work.
• Comfortable using AI-enabled tools responsibly to organize information and improve productivity.
• Demonstrated judgment handling confidential business information.

Responsibilities

• Support the CEO in setting and communicating company strategy.
• Research, develop, and support strategic initiatives including new market entry, product development, and M&A opportunities.
• Prepare and facilitate cross-functional planning sessions.
• Monitor progress on strategic initiatives, drive accountability, and identify risks.
• Prepare internal and external presentations, investor updates, and board materials.
• Synthesize information and make recommendations for key business decisions.
• Act as a liaison between the CEO and internal/external stakeholders.
• Ensure the CEO is prepared for key meetings and follow-up actions.
• Manage the CEO’s calendar, meetings, and priorities.
• Prepare meeting agendas, briefing materials, and supporting information.
• Coordinate logistics for key meetings, including travel planning.
• Provide general administrative support to the Office of the CEO and HR/finance teams.
• Support onboarding for senior stakeholders visiting EC; maintain organized files.
• Plan team retreats and HR-related activities.
• Champion modern productivity tools to streamline executive workflows.
• Advocate automation and AI tools to scale the Office of the CEO.

Skills

Strategic thinking

Project management

Communication

Analytical skills

Business acumen

AI tools

English fluency

Tools

CRM

Office software

AI-enabled tools

Job description

Efficiency Capital (EC) is helping change the world one retrofit project at a time. We are an Energy-as- a-Service (EaaS) company that develops, invests, and manages various energy and net-zero projects in the built environment across Canada. We serve clients in the multi-residential, commercial, and industrial sectors to bring the financial resources and technical expertise needed to deliver energy and net-zero projects in their buildings.

We are looking for a senior professional who wants to be an owner-employee and will thrive in a dynamic leadership role in Toronto that is integral to the organization’s success.This means you’ll wear multiple hats while delivering results. If you’re looking for a rewarding yet challenging growth opportunity, then this is the role for you.

As the Sr. Manager / Manager at the Office of the CEO you will play a pivotal role as the right hand to the CEO, driving cross-functional initiatives, researching and planning strategic activities, and improving operational efficiency by ensuring alignment across teams. You will help prioritize projects, support strategic planning, and improve decision-making processes, especially as EC quickly scales across Canada and into new international markets.

The career pathway is significant - continue growing in a staff role or move into a line function, with the goal of leading a division, a country, or a subsidiary business in the next 5 to 10 years.

Key Responsibilities:

Strategic Planning & Execution

• Support the CEO in setting and communicating company strategy
• Research, develop, and support strategic initiatives, including new market entry, product development, and M&A opportunities
• Prepare and facilitate cross-functional planning sessions
• Monitor progress on strategic initiatives, drive accountability, and identify key risk and opportunities

Executive Communications & Decision Support

• Prepare internal and external presentations, investor updates, and board materials
• Synthesize information, perform financial, legal, operational, people, impact, and other analysis, and make recommendations for key business decisions
• Act as a liaison between the CEO and internal/external stakeholders
• Ensure the CEO is prepared for key meetings and decisions and that resulting actions and commitments are followed through

CEO Office Coordination & Support

• Manage and coordinate the CEO’s calendar, meetings, and priorities
• Triage incoming requests and information requiring CEO attention and determine appropriate follow-up
• Prepare meeting agendas, briefing materials, and supporting information
• Track action items, commitments, and follow-ups arising from CEO meetings
• Coordinate logistics for key internal and external meetings, including travel planning

Administrative Support

• Provide general administrative support to the Office of the CEO and the organization, liaising with HR, finance and other teams as needed
• Support onboarding and scheduling for senior stakeholders visiting EC (investors, partners, advisors, board members)
• Maintain an organized digital and physical environment (files, records, templates, and basic office logistics)
• Plan and organize team retreats and support HR activities and employee engagement initiatives as needed

Digital Tools, Automation & AI

• Use and champion modern productivity tools (calendar, task management, document collaboration, CRM, etc.) to streamline executive workflows
• Adopt new software, automation, and AI tools introduced to scale the Office of the CEO’s capacity
• Provide feedback on the tool stack, helping the leadership team continuously improve processes and automation
• Act as a business-side integrator across the organization, working with the CEO, departments, and IT to optimize systems, information, decision-making and workflows

Qualifications & Characteristics

Knowledge and Experience

• 5+ years of experience in management consulting, strategy, or business management
• Experience in infrastructure, finance, energy, or real estate is a strong asset
• Exceptional project management and communication skills
• Strong analytical and problem-solving ability
• Financial and business acumen
• Strong practical fluency with modern business software, including document management, collaboration, workflow, meeting, and information-management tools; able to learn new platforms quickly and use them effectively in day-to-day work
• Comfortable using AI-enabled business tools responsibly to organize information, synthesize meetings and documents, prepare materials, track actions, and improve personal and team productivity
• Demonstrated judgment in handling confidential business information and following established policies for data management, records, access, and AI-enabled tools

Communication & Negotiation

• Strong communication and interpersonal skills to negotiate and develop transactions
• Exceptional written and presentation skills for multiple audiences - executives, vendors, public stakeholders, etc
• Fluency in English required; French is a strong asset, particularly for supporting work in Quebec and engaging with French-speaking stakeholders

Work Style

• Able to manage own time and workload, work remotely, and maintain strong attention to detail
• Ability to use soft power to achieve outcomes
• Ability to manage tight timelines and diverse personalities
• Able to build trusted working relationships, share expertise and provide guidance to team members
• Has a desire and ability to take on increasing leadership responsibilities

Strategic Thinking & Learning

• Ability to think strategically to evaluate opportunities in a broader context while identifying risks and opportunities for both clients and the business
• Keen to learn and demonstrate commitment to continuous improvement

Outlook & Personality

• Strong critical thinking, judgment, common sense, ability to learn, and sense of humor
• Entrepreneurial personality with a hands-on attitude