Sr. Buyer

PAC - Petroleum Analyzer; Richmond; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading company in the petroleum analysis sector is seeking a Senior Buyer to manage the procurement of parts and materials. This role involves coordinating with suppliers, analyzing inventory levels, and ensuring timely delivery of components critical to operations. Candidates should possess a strong background in supply chain management with over five years of experience and excellent analytical skills.

Qualifications

• Over five years of related work experience.
• APICS, CPIM, and CPSM certifications are assets.
• Lean/Lean Six Sigma training and experience desired.

Responsibilities

• Plan and execute the purchase of parts, materials, and services.
• Analyze inventory levels and product demands.
• Negotiate contracts to secure advantageous terms.

Skills

Excellent communication skills

Analytical skills

Problem-solving skills

Knowledge of ERP systems

Proficiency with MS Office

Education

Bachelor’s degree in supply chain management, logistics, or business administration

Job description

Phase Analyzer Company (a business unit of PAC) designs, manufactures, sells and services test instruments to measure cold flow properties. Our company’s customers include oil refineries, commercial laboratories, fuel distributors, terminals, blenders, aviation companies, and military. Supported by 17 years of extensive inter-laboratory, Phase Technology consistently ranks highest for repeatability, reproducibility, sensitivity and equivalency to referee manual test methods. Phase Analyzer has been recognized with an ASTM Award of Excellence for developing world standards for petroleum cold flow behavior.

Your Role

The Sr. Buyer plans and executes the purchase of parts, materials, and services required for customers by managing the supply base for delivery, quality, and cost; and understanding the internal requirements for demand.

ESSENTIAL TASKS & DUTIES:

• Works with Production Supervisor and planner to understand major sub-assemblies and production sequences to establish required inventory levels, material planning, and procurement strategies.
• Analyze inventory levels and product demands to determine reorder levels including spike management that will ensure product availability and minimize inventory costs.
• Maintains inventory parts data for purchased parts in the ERP system.
• Follows standard work in the ERP system.
• Prepares purchase orders and follows up on timely delivery to support operational needs.
• Coordinates all activities related to procurement beginning with intent to purchase including preliminary specifications, preferred supplier, and date parts and/or supplies are needed through delivery utilizing an ERP system.
• Purchase a variety of complex and/or technical parts and supplies.
• Sources and engages reliable suppliers and vendors.
• Builds and maintains long-term relationships with vendors and suppliers.
• Negotiates with suppliers to get the lowest possible cost for the purchased parts and supplies balanced against the optimum quality and schedule needs.
• Purchase materials, components, and services as required based on approved requisitions, replenishment schemes, Kanban, MRP, or Scheduling inputs.
• Performs Purchase Order (PO) maintenance associated with ordering, expediting, distribution, approvals, and record keeping.
• Ensures purchasing records are current and up to date in accordance with company policy and ISO documented standards.
• Negotiates and settles with suppliers regarding damage claims, rejections, return of materials, over-shipments, cancellations, and engineering changes.
• Lead and manage Return Material Authorizations (RMA) from suppliers as deemed necessary.
• Manage, develop, and maintain Kanban inventory levels, implementing strategies for spike management, CONWIP Kanbans and other replenishment strategies based on product line.
• Actively participate in continuous improvement activity to decrease material COGS and work with Manufacturing and design engineers to assist in Value engineering/value analysis on parts.
• Performs Inventory analysis and works on planning and execution of projects to increase inventory turns and decrease inventory value.
• Performs spend analysis and works on planning and execution of contracts with key vendors while driving cost optimization initiatives.
• Negotiates contracts to secure advantageous terms, while balancing cost, quality, and service of procured items.
• Reviews Risk and Opportunities related to procurement activities and proactively creates plans for mitigation of risks.
• Supports R&D in identification and qualification of suppliers for components or partner manufacturers for new developments.
• Works on the development and implementation of Supplier Qualification Processes
• Works collaboratively with Accounts Payables to resolve vendor payments and invoice discrepancies.

COMPETENCIES:

• Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Collaborates – Building Partnerships and working collaboratively with others to meet shared objectives.
• Communicates Effectively – Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Customer Focus – Building strong customer relationships and delivering customer-centric solutions.
• Decision Quality – Making good and timely decisions that keep the organization moving forward.
• Demonstrates Self-Awareness – Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.
• Drives Results – Consistently achieving results, even under tough circumstances.
• Nimble Learning - Actively learning through experimentation when tackling new problems, using both successes and failures as learning fodder.
• Optimizes Work Processes – Knowing the most effective and efficient process to get things done, with a focus on continuous improvement.
• Tech Savvy – Anticipating and adopting innovations in business-building digital and technology applications.

QUALIFICATIONS & EXPERIENCE:

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in supply chain management, logistics, or business administration from college or university.
• Over five years related work experience and/or training; or an equivalent combination of education and experience.
• APICS, CPIM, and CPSM certifications is an asset.
• Lean/Lean Sig Sigma Training and experience with deployment of Lean projects is an asset.

SKILLS:

• Excellent communication skills, oral and written, and ability to communicate within different levels of the organization.
• Ability to write documentation such as operating procedures, work instructions etc.
• Excellent analytical and problem-solving skill
• Excellent knowledge and experience working with ERP system/s.
• Proficiency with MS Office, especially performing analysis using Excel and good knowledge of Power Point.

OTHER:

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.

WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts; fumes or airborne particles. The noise level in the work environment is usually moderate with frequent interruptions.

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PAC is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

About the company

Lab and process analytical instruments for petroleum analysis: physical properties, gas chromatography, and elemental analysis. PAC analyzers are compliant with ASTM, EN, DIN, IP, ISO, JIS, & DEF STAN methods.

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