Specialist, Events

Calgary Airports; Calgary; On-site; CAD 101,000 - 106,000; Full time

Job summary

A leading airport management organization located in Calgary seeks an experienced Event Planner to lead the development and execution of a comprehensive event strategy. Responsibilities include managing logistical aspects for events, collaborating with stakeholders, and ensuring high-quality executions. The ideal candidate has 4-6 years of event management experience and a relevant diploma. This is a full-time, permanent position with a competitive salary and growth opportunities.

Qualifications

• 4 to 6 years of relevant professional experience in event planning.
• Experience managing events with 20-3000 attendees.
• Experience gathering and analyzing event metrics.

Responsibilities

• Lead development and implementation of event strategy.
• Plan a diverse range of events including townhalls and conferences.
• Manage logistical aspects of events including venue selection and registration.

Skills

Event Planning

Budget Management

Stakeholder Management

Vendor Negotiation

Education

Post-secondary diploma in Event Management, Marketing, or related field

Tools

Event Management Software

Job description

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Salary: Authority Band 9 ($101,166.00; $105,202.50). Status: Full-Time, Permanent. Number of positions available: 1. Closing Date: November 30, 2025.

Who We Are

Calgary Airports manages and operates both YYC Calgary International Airport and YBW Springbank Airport as well as collaborates with the many vibrant community partners who impact our guest experiences. If you are interested in an exciting career in the airport industry then this is the place to be!

What’s The Team Like

The Marketing and Partnerships team is currently at the heart of our commercial operations. A small but ambitious group, we’re growing into an energetic, enthusiastic, and vibrant team of five with a strong creative and sales-oriented focus. This team will help shape the future of our commercial portfolio by executing and growing advertising and sponsorship initiatives at Calgary Airports.

What Are Some Of The Responsibilities

• Lead the development and implementation of a comprehensive event strategy that showcases Calgary Airports vision and strategic priorities.
• Plan a diverse range of events, including townhalls, corporate meetings, conferences, retail openings, crew seasonal activities, team-building events, holiday parties, inaugural flight launches, and community outreach events.
• Work closely with our internal stakeholders and executive group to create cohesive and exciting event concepts that support employee engagement and external branding efforts.
• Providing day-to-day direction to external vendors and partners, including but not limited to event planners, caterers, and venue managers, to ensure high-quality execution of events.
• Ensure event budgets are cost-effective and adherence to financial guidelines. They also are required to track and report budget details to the budget holder.
• Manage all logistical aspects of events, including venue selection, scheduling, registration, transportation, accommodation, and contingency plans.
• Oversee event setup, execution, and teardown, ensuring smooth operations and addressing any issues that arise.
• Track and analyze key event metrics (ex. attendance, participant satisfaction, budget adherence, and overall event impact).
• Provide event summary reports with outcomes key learnings for future events.

What Do You Need To Bring

• Post-secondary diploma in Event Management, Marketing, Communications, Business Administration, or a related field. Relevant professional experience may be considered in lieu of formal education.
• 4 to 6 years of relevant professional experience in event planning, corporate events, hospitality, marketing, or a related field.
• Experience managing a wide range of events (ranging from 20 – 3000 attendees) from planning to execution with a track record of successful large-scale event planning and execution.
• Experience managing event logistics, including venue selection, vendor negotiation, catering, audio-visual, transportation, and accommodations.
• Experience gathering and analyzing event feedback, metrics, or KPIs to support process improvement.
• Experience using event management software, registration platforms, or digital collaboration tools.

WHAT OPTIONAL ELEMENTS SUPPORT YOUR APPLICATION (all Are Assets)

• Bilingual in English and French.
• Prior experience in fast-paced environments such as airports, visitor centers, or public institutions is considered an asset.

What Does Diversity Mean To Us

We are committed to building a team where exceptional leadership shines and our crew thrives both at work and at home. We believe that deliberate steps such as creating a workplace that is physically and psychologically safe, equitable to all, and actively and diligently taking steps along the path to reconciliation are the keys to making this a reality.

We actively seek diverse perspectives in our decision-making and collaboratively tackle challenges.

We work together with trust and transparency, supporting one another to achieve the collective goals of our organization.

We grow, evolve, and adapt with purpose, continually aligning our actions with our vision.

We embrace curiosity and boldly challenge the status quo, exploring new opportunities and taking thoughtful, responsible risks that drive purposeful innovation.

Our Values

We prioritize genuine concern and compassion for everyone we engage with, from our team members to our partners and guests, always striving to help and support one another.

We actively seek diverse perspectives in our decision-making and collaboratively tackle challenges.

We work together with trust and transparency, supporting one another to achieve the collective goals of our organization.

We grow, evolve, and adapt with purpose, continually aligning our actions with our vision.

We embrace curiosity and boldly challenge the status quo, exploring new opportunities and taking thoughtful, responsible risks that drive purposeful innovation.

Apply Now