Spares Operations Coordinator

Avmax Group; Calgary; On-site; CAD 42,000 - 55,000; Full time

Benefits offered by this job

Benefits package

Pension plan

Job summary

Avmax Group Inc. is seeking a Spares Operations Coordinator in Calgary to manage day-to-day administrative and operational activities within the Spares Department.

You will support Sales, Purchasing, Repairs, and Internal Operations, maintaining orders, documentation, and ERP data with a focus on accuracy and timeliness. Ideal candidates will have strong organizational skills, advanced MS Office proficiency, and excellent communication abilities.

Qualifications

• Strong organizational and time management skills.
• Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Excellent written and verbal communication skills with the ability to collaborate across departments.
• Strong attention to detail with ability to maintain accurate records and documentation.

Responsibilities

• Coordinate the day-to-day administrative and operational activities of the Spares Department to support efficient workflow across the Sales, Purchasing, Repairs, and Internal Operations functions.
• Maintain sales orders, purchase orders, repair orders, quotations, and related documentation, ensuring accuracy and timely completion.
• Provide administrative and operational support to Sales, Purchasing, Repairs, and Internal Operations teams.
• Maintain accurate records, reports, tracking spreadsheets, and ERP system data to support planning and reporting.
• Monitor status of orders, projects, and departmental activities, following up with internal teams, customers, and vendors to ensure timely completion.

Skills

Organization

Attention to Detail

Communication

Customer Service

Problem-solving

Teamwork

Professionalism

Technical Proficiency

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Employment Type: Full-time Permanent

Location: Calgary, AB

Division/Department: Spares

Available Vacancies: 1

About Avmax: Avmax is a diverse company offering every product and service related to aviation. We have locations, operations, and deployment worldwide. Our vision at Avmax Group Inc. ("Avmax") is to simplify our customers' aviation needs through dependable, globally integrated services with trusted results. Established in 1976, our locations include: Calgary (HQ), Winnipeg and Vancouver in Canada, Great Falls and Jacksonville in the USA, Nairobi in Kenya, and N'Djamena in Chad.

Avmax offers the following capabilities: Aircraft Leasing, Airline Operations, Avionics, Component Repairs, Engineering, MRO, Paint and Spares. Avmax's engineering division is a Transport Canada authorized Design Approval Organization (DAO). Avmax's maintenance division is a Transport Canada authorized Maintenance Repair Organization (MRO).

Why work at Avmax?

Avmax has a diverse workforce with opportunity for growth and career advancements. We offer competitive compensation and benefit packages, flexibility, work-life balance and a friendly working environment.

We are proud of our work and commitment to create one of the leading workforce, products and services in the Aviation industry.

Reporting

The Spares Operations Coordinator reports directly to the Director of Spares.

Core Competencies

• Organization and Time Management
• Attention to Detail
• Effective Written and Verbal Communication
• Customer Service
• Problem-solving
• Teamwork and Collaboration
• Professionalism
• Technical Proficiency

Key Performance Indicators / Duties & Responsibilities

• Coordinate the day-to-day administrative and operational activities of the Spares Department to support efficient workflow across the Sales, Purchasing, Repairs, and Internal Operations functions.


• Maintain sales orders, purchase orders, repair orders, quotations, and related documentation, ensuring accuracy and timely completion.


• Provide administrative and operational support to the Sales, Purchasing, Repairs, and Internal Operations teams to support daily departmental activities.


• Maintain accurate records, reports, tracking spreadsheets, and ERP system data to support departmental planning, reporting, and workflow management.


• Monitor the status of orders, projects, and departmental activities, following up with internal teams, customers, and vendors to ensure timely completion.


• Prepare and maintain departmental reports, dashboards, tracking tools, and operational data to support workload management and departmental performance.


• Coordinate the flow of information and documentation between Sales, Purchasing, Repairs, Internal Operations, and other departments to support efficient operations.


• Review documentation for accuracy, identify discrepancies, and coordinate timely resolution with the appropriate internal stakeholders.


• Maintain organized electronic and physical records in accordance with company policies and procedures.


• Support departmental initiatives by assisting with reporting, documentation, process improvements, and other operational activities as required.


• Demonstrate the ability to work effectively with individuals across the organization while upholding company values, vision, and mission.


• Perform other duties as assigned by the Director of Spares.

Qualifications

• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Excellent written and verbal communication skills with the ability to collaborate effectively across multiple departments.
• Strong attention to detail with the ability to maintain accurate records, reports, and departmental documentation.

Experience

• Minimum 2 years of experience in an administrative, coordination or operations support role.


• Experience working with ERP systems is considered an asset.


• Experience supporting cross-functional teams in a fast-paced environment.


• Aviation industry experience is considered an asset.

Our recruitment commitments

• We thank all applicants for their interest; however, only those selected for an interview will be contacted.


• Depending on qualifications, selected candidates may be offered a role at a more appropriate level.


• Avmax Group offers a competitive compensation package including an optimal benefits plan and pension plan.


• Avmax Group Inc. is dedicated to, and prides itself on being an equal opportunity employer. We celebrate and welcome the diversity of all of our employees. Avmax Group Inc. has specific policies in place to prevent discrimination in our hiring practices on the basis of the protected grounds dictated by Canadian legislation. We therefore encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities, members of visible minorities, and women.


• Avmax will accommodate the needs of applicants with disabilities throughout all stages of selection process. If you need accommodation during the recruitment process, please advise your HR Representative. Information relating to the needs for accommodation measure will be addressed confidentially. Candidates may request a copy of Avmax's accommodation policy upon request.


• In order to be in compliance with the law, employees must be legally eligible to work in Canada.