Society Relations Coordinator

University-of-Waterlo; Southwestern Ontario; Vor Ort; CAD 56.000 - 71.000; Vollzeit

Zusammenfassung

University of Waterloo is seeking a Societies Officer to support student societies and ensure compliant operations across governance, events, and risk management. You will advise societies, promote engagement, and help maintain the Societies Memorandum of Understanding.

You’ll collaborate with campus partners, coordinate onboarding and training, and provide strategic planning support to over 1000 student-run events annually. Strong leadership and organizational skills are essential.

Qualifikationen

• 2+ years in volunteer management or student leadership roles.
• Experience planning and executing events, including large-scale activities.
• Understanding of risk assessment and safety in student events.

Aufgaben

• Provide day-to-day support and guidance to student societies and sub-societies.
• Ensure compliance with policies and procedures related to club operations.
• Mediates issues related to team dynamics, performance, and accountability.
• Support promotion and engagement during elections processes.
• Manage governance, accounting, elections, events, risk management, and space logistics for ~1000 student-run events annually.

Kenntnisse

Volunteer management

Event planning

Budgeting

Interpersonal

Organizational

Communication

Ausbildung

University degree in related field

Jobbeschreibung

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.Learn more about our recruitment process.Job Requisition ID:2026-03010Time Type:Full timeEmployee Group:StaffJob Category:Student and Campus SupportEmployment Type:TemporaryDepartment:Waterloo Undergraduate Student Association - Community and EventsHiring Range:$56,494.16 - $70,617.70Posting Information:This posting is for an existing vacancy.The internal posting deadline for this position is October 16, 2026 at 11:59PM.This position is being offered as a Secondment or contract opportunity. Term: 18 monthsJob Description:Primary PurposeThe Societies Officer will support the operation of the student societies at the University of Waterloo. The student societies are autonomous organizations that operate under the Waterloo Undergraduate Student Association’s liability insurance, and consequently are responsible for adhering to certain processes and procedures.Key AccountabilitiesStudent Group ManagementProvides day-to-day support, advice, and direction to the student societies and their sub-societiesEnsure compliance with policies and procedures related to club operations as outlined by WUSA, the Occupational Health and Safety Act of Ontario, the Alcohol Gaming Commission of Ontario, and the University of WaterlooAddresses and mediates any issues related to the student team dynamics, performance, and accountabilitySupports promotion and engagement of constituencies during elections processesResponsible for decision-making and problem-solving related to ~1000 student-run events annuallyWill understand and adhere to protocol set out by WUSA’s insurance provider pertaining to student-run eventsEnsure the student societies are adhering to the Societies Memorandum Of Understanding (MOU)Be familiar with the contents of the student society constitutions and ensure the students societies are adhering to their own constitutionsEncourage and support facilitation of collaboration between student societiesCreate and deliver an onboarding and training plan for new student society executive/teams, including updating the Societies Resource Manual, updating service standards as neededProvide strategic planning support to societies as neededResearch and AdvocacyWorks collaboratively with staff from other departments across campus, including the student engagement staff in the faculties including satellite campuses, and student volunteers, with the purpose of representing and working for what undergraduate students at the University of Waterloo view as important and meaningful in their student life experienceIdentifies challenges or issues students face and works with other staff in WUSA and across campus to advocate for solutionsReviews research from campus partners and other post-secondary institutions regarding current trends and best practices in the larger student life experience, implementing these best practices with respect to student groups where possible and relevantFacilitates meetings of the Committee of Presidents, including but not limited to agenda and presentation creation, scheduling, and sourcing presentersFind and assess new opportunities and/or technologies that could benefit the societiesLogistics ManagementResponsible for clearly communicating with student groups and preparing them with the knowledge, tools, and resources necessary for meeting expectations related to governance, accounting, elections, events, risk management, and space managementReceives and processes all Society Event Forms, including but not limited to handling room bookings, ensuring contractual agreements are appropriate and in place, and doing a risk assessmentRegularly monitors the information on WUSA’s Societies web page to ensure it is correct and relevantFacilitate society engagement within other areas of WUSA, including but not limited to: Advocacy, Accounting, Governance, IT, Orientation, Services, Clubs & Societies DaysMonitors student societies accounts and websites for any gaps in communicationHandle requests for room bookings, charter bus logistics, external venue rental contracts, other aspects of event planning, as neededMaintain and update a master contact list of societies and sub-societies executivesRequired QualificationsEducationUniversity degree required in related field (e.g., Recreation & Leisure, Higher Education and/or Student Services).A combination of education and/or experience will be considered.ExperienceAt least 2 years of volunteer management/previous staff supervision experience in a student leadership capacityFamiliarity with student societies at the University of Waterloo is an asset2 years experience planning and executing events, ideally with some large eventsAn understanding of risk assessment and management in student activitiesSound understanding of typical equity, diversity, inclusion, and anti-racism matters in a university settingExperience with strategic planning in a student environment is an assetKnowledge/Skills/AbilitiesCompetencies will include analytical thinking, volunteer management, budgeting, interpersonal, organizational, and communication skills.Should have experience communicating to a diverse audience through various mediums and should have experience creating and facilitating information sessions.Should demonstrate excellent attention-to-detail, as the nature of the position includes managing and booking resources that are required for successful programming.Equity StatementThe University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.Positions are open to qualified candidates who are legally entitled to work in Canada.The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [e-mail] or 519-888-4567, ext. 45935.