Social Services Executive Assistant

Northwest Employment Works; Fort Frances; On-site; CAD 45,000 - 60,000; Full time

Job summary

A First Nation organization is seeking an experienced Social Services Executive Assistant to provide administrative support related to the development of a childcare law. The role requires a Bachelor's degree, minimum 3 years of administrative experience, and proficiency in Microsoft Office. Candidates with experience in Indigenous communities will be highly valued. Responsibilities include managing schedules, coordinating meetings, preparing reports, and aiding project planning in a collaborative environment.

Qualifications

• Minimum 3 years of experience providing administrative support.
• Experience in working with Indigenous communities is highly valued.
• Knowledge of Bill C-92 is considered an asset.

Responsibilities

• Provide comprehensive administrative support for childcare law development.
• Manage calendars, coordinate meetings and travel.
• Prepare expense reports, draft and proofread correspondence.

Skills

Organizational skills

Communication skills

Project management

Understanding of trauma-informed practices

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in business administration

Associate degree with experience

Certificate in office administration

Tools

Microsoft Office Suite

PowerPoint

Outlook

Adobe

Teams

Job description

Social Services Executive Assistant

Job Category: Couchiching First Nation; Job Type: Full Time; Job Location: Fort Frances

Couchiching First Nation is seeking a highly organized Social Services Executive Assistant to provide comprehensive administrative and project support related to the development and implementation of a First Nation childcare law. This 1-year contract position, with the possibility of extension contingent upon funding, as the Social Services Executive Assistant, requires professionalism, discretion, and the ability to manage complex schedules, sensitive information, and multi-stakeholder communication. The Executive Assistant will play a key role in ensuring smooth project operations by managing calendars, coordinating meetings and travel, preparing expense reports, and drafting and proofreading correspondence. They will support project planning and timelines, maintain well-organized electronic and physical filing systems, prepare agendas, document meeting minutes, follow up on action items, and assist in coordinating engagement activities involving community members, agencies, ministries, Child Services, Chief and Council, and internal program areas.

Applicants must meet the following criteria:

• Bachelor’s degree in business administration, public policy, social sciences OR an associate degree with experience OR a certificate in office administration.
• Applicants must have a minimum of 3 years of experience providing administrative support.
• Candidates who have experience working with Indigenous communities are highly valued.
• Applicants should also bring project coordination and management experience.
• Candidates must be proficient in Microsoft Office Suite, PowerPoint, Outlook, Adobe, and Teams.
• A strong understanding of trauma-informed practices is essential.
• Candidates must demonstrate strong oral and written communication skills.
• Applicants with knowledge of Couchiching First Nation’s resources will contribute more effectively in this role.
• Familiarity with Indigenous customary care practices adds value to the application.
• Knowledge of Bill C-92 is considered an asset.
• Candidates must demonstrate proficiency in computer skills and data entry.
• Meet travel needs, applicants must hold a valid Driver’s License.

How to Apply:

Applicants should include their resume, cover letter and 3 references. References must include three employment related references and written permission to contact those references. You can submit your application to Couchiching First Nation Human Resources by email, mail, or in person.

Full job description available upon request.

By Email: [e-mail]

Postal mail, or in person at:
Human Resources: Couchiching First Nation
RMB 2027, RR2, Fort Frances, Ontario P9A 3M3

We will give first preference to all suitable, qualified Couchiching Band members. We appreciate all applicants; however, we will contact only those selected for an interview. Also, we will return all late applications unopened. Additionally, we will return all incomplete applications to the applicant. CFN welcomes applicants from people with disabilities. Accommodations are available upon request. For candidates taking part in all aspects of the selection process.