Site Coordinator

Divine Space Pte Ltd; Lavender; On-site; CAD 30,000 - 60,000; Full time

Job summary

A project management firm in Ontario is looking for a Project Coordinator to oversee site operations and coordinate between staff and management. Candidates should have a Bachelor's degree or equivalent experience and proven site coordination skills. The role requires excellent communication and organizational abilities, with responsibilities including client relations, event planning, and reporting. Flexibility in working hours is necessary.

Qualifications

• Proven experience in site coordination, project management, or a similar role.
• Ability to work flexible hours, including evenings and weekends if necessary.

Responsibilities

• Oversee and coordinate day-to-day site operations.
• Act as the point of contact between site staff and management.
• Serve as a liaison with clients and vendors.
• Assist in the planning and execution of events.
• Ensure the site adheres to safety regulations and policies.
• Monitor and manage the inventory of supplies.
• Prepare and submit regular reports on-site activities.

Skills

Excellent communication skills

Strong organizational skills

Time management

Proficiency in Microsoft Office Suite

Ability to multitask under pressure

Education

Bachelor’s degree in related field or equivalent experience

Tools

Project management tools

Job description

Job Description & Requirements

A Project Coordinator works closely with project team members, managers and leads to help deliver major organizational projects efficiently. The Project Coordinator manages the administrative tasks, such as document and information distribution, report collation and communication support. As such, a Project Coordinator job description should demand a candidate with excellent communication skills, the ability to develop and maintain strong relationships, and experience meeting hard deadlines.

Key Responsibilities

• Operations Management: Oversee and coordinate day-to-day site operations, including scheduling, resource allocation, and site maintenance.
• Staff Coordination: Act as the point of contact between site staff and management; ensure all team members are on schedule and tasks are delegated appropriately.
• Client and Vendor Relations: Serve as a liaison with clients and vendors, addressing concerns, managing service providers, and ensuring deliverables are met.
• Event Planning & Execution: Assist in the planning and execution of events, programs, or special projects at the site, ensuring all logistical details are in place.
• Compliance: Ensure the site adheres to safety regulations, company policies, and local regulations, and handle audits as needed.
• Inventory & Supplies Management: Monitor and manage the inventory of supplies, equipment, and resources at the site, ensuring everything is adequately stocked.
• Reporting: Prepare and submit regular reports on-site activities, performance metrics, and any operational challenges to management.

Requirements

• Bachelor’s degree in [related field] or equivalent experience.
• Proven experience in site coordination, project management, or a similar role.
• Strong organizational, time management, and communication skills.
• Ability to multitask and handle high-pressure environments effectively.
• Proficiency in Microsoft Office Suite and other project management tools.
• Ability to work flexible hours, including evenings and weekends if necessary.