Site Administrator - A3

Ontario Transit Group - Ontario Line - Southern Civil, Stations & Tunnel; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A major civil engineering project in Ontario is seeking a detail-oriented individual to manage site delivery, orders, and financial tracking as part of the Ontario Line project. This role involves monitoring material deliveries, handling order management, and performing essential time and cost tracking tasks. The successful candidate will contribute to a team that's committed to fostering growth and inclusivity in a dynamic environment. Competitive salary and comprehensive benefits package offered.

Benefits

Competitive Salary

Disability Insurance

Dental Insurance

Extended medical insurance

Optional RRSP matching

Discretionary Bonus

Qualifications

• Must have experience working in the construction industry.
• Continuous improvement mindset is required.
• Ability to prioritize effectively is essential.

Responsibilities

• Monitor delivery of materials and equipment on site.
• Place and manage orders based on site requirements.
• Collect attendance sheets and track working hours.
• Prepare monthly financial accruals and maintain budget lines.

Skills

Intermediate to advanced excel skills

Strong communication skills

Interpersonal skills

Problem-solving skills

Ability to multitask

Tools

Microsoft Office Suite

Database management

Power BI

Job description

Company Description

Ferrovial Construction Canada Inc. and VINCI Construction Grands Projects are undertaking the design, build, and finance the Ontario Line Southern Civil, Stations, and Tunnel (South Civil) package.

As Ontario Transit Group, we are now mobilizing our design and construction crews, with major works. The South Civil contract is anticipated to be completed in 2030.

The project will strengthen Ontario’s economy by supporting an estimated 1,500 jobs at the peak of construction.

What is the project?

• A six-kilometer tunnel and associated tunnelling works from Exhibition to Don Yard portal (west of the Don River).
• Stations:
  • One above‑ground station to be integrated with the existing GO Transit Exhibition Station.
  • Two underground stations to be integrated with the existing TTC Osgoode and Queen subway stations.
  • Four new underground stations (King/Bathurst, Queen/Spadina, Moss Park, Corktown).

The benefits to Ontario!

Faster, more frequent, and reliable access to rapid transit with more than 227,500 people will live within a 10‑minute walk of an Ontario Line station.

• Improve the quality of life for commuters by reducing daily travel time.
• Reduce crowding on the existing Line 1 (Yonge‑University) subway.
• Up to 57,000 more jobs accessible by transit (in 45 minutes or less) for Toronto residents.
• Economic and community growth along the future transit line and thousands of job opportunities annually during construction.
• Reduction in traffic congestion, greenhouse gases, and fuel consumption by providing an alternative transportation option.

Job Description

• Delivery Monitoring
  • Receive materials and equipment on site.
  • Check delivery compliance (quantity, quality, deadlines).
  • Maintain an up‑to‑date delivery log.
  • Report any discrepancies or delays to relevant stakeholders.
• Order Management
  • Place orders based on site requirements.
  • Track delivery timelines and follow up with suppliers.
  • Archive purchase orders and deliveries.
  • Collaborate with the procurement department and site manager.
• Time Tracking
  • Collect daily attendance sheets.
  • Enter working hours into tracking systems.
  • Identify discrepancies or absences and report to HR.
• Financial
  • Allocate costs to appropriate budget lines.
  • Prepare monthly accruals for goods and services received but not yet invoiced.
  • Collaborate with finance teams to ensure accurate cost forecasting.

Qualifications

Must Haves

• Intermediate to advanced excel skills.
• Continuous improvement mindset
• Strong communication, interpersonal, and problem‑solving skills.
• Proficiency in Microsoft Office Suite and database management.
• Ability to multitask and prioritize effectively.
• Construction industry/ Plant management knowledge

Preferable

• Power BI Report Knowledge
• Previous experience in system/ERP management

Additional Information

• Competitive Salary
• Comprehensive Benefits Package:
  • Disability Insurance
  • Dental Insurance
  • Extended medical insurance
  • Optional RRSP matching
  • Discretionary Bonus

Why OTG?

Welcome to Ontario Transit Group (OTG), located in the heart of Downtown Toronto, where diversity and passion collide. As we work on the groundbreaking Ontario Line project, we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees, organizes family events, and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews, salary increases, comprehensive health benefits, generous RRSP matching, industry education support, and career development opportunities.

At OTG, we embrace diversity, recognizing that it strengthens us as a team and as a company. We are an equal‑opportunity employer, encouraging applications from all interested candidates. We value Indigenous people, racialized people, neurodivergent people, people with disabilities, and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities. If you're ready to be part of our dynamic team in one of the world's most diverse cities, don't wait any longer—apply now!
While we appreciate your interest, only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.