Site Administrator A2

Ontario Transit Group; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A dedicated construction management firm in Toronto is seeking a Site Administrator to manage logistical and financial coordination on construction sites. The role focuses on delivery monitoring, order management, time tracking, and financial collaboration. Candidates should possess intermediate Excel skills, strong communication abilities, and construction industry knowledge. We offer competitive salary and comprehensive benefits including health insurance and RRSP matching.

Benefits

Competitive Salary

Disability Insurance

Dental Insurance

Extended medical insurance

RRSP matching

Discretionary Bonus

Qualifications

• Must have a continuous improvement mindset.
• Must have proficiency in Microsoft Office Suite.
• Must have construction industry knowledge.

Responsibilities

• Monitor deliveries and check compliance.
• Manage orders and track delivery timelines.
• Collect and enter daily attendance sheets.
• Collaborate with finance teams for budgeting.

Skills

Intermediate to advanced Excel skills

Strong communication skills

Problem-solving skills

Construction industry knowledge

Ability to multitask

Tools

Microsoft Office Suite

Database management

Power BI

Job description

The site administrator will play a crucial role in the efficient management and operation of the administrative logistical and financial coordination of the construction site. It will have a focus on monitoring deliveries managing material orders tracking personnel attendance and supporting budget control. This individual will act as the primary point of contact with suppliers procurement and finance. The coordinator is responsible for overseeing day-to-day all the above activities in a timely manner.

• Delivery Monitoring
• Receive materials and equipment on site.
• Check delivery compliance (quantity quality deadlines).
• Maintain an up-to-date delivery log.
• Report any discrepancies or delays to relevant stakeholders.
• Order Management
• Place orders based on site requirements.
• Track delivery timelines and follow up with suppliers.
• Archive purchase orders and deliveries
• Collaborate with the procurement department and site manager.
• Time Tracking
• Collect daily attendance sheets.
• Enter working hours into tracking systems.
• Identify discrepancies or absences and report to HR.
• Financial
• Allocate costs to appropriate budget lines.
• Prepare monthly accruals for goods and services received but not yet invoiced.
• Collaborate with finance teams to ensure accurate cost forecasting.

Qualifications: Must Haves:

• Intermediate to advanced excel skills.
• Continuous improvement mindset
• Strong communication interpersonal and problem-solving skills.
• Proficiency in Microsoft Office Suite and database management.
• Ability to multitask and prioritize effectively.
• Construction industry / Plant management knowledge

Preferrable:

• Power BI Report Knowledge
• Previous experience in system / ERP management

Additional Information:

We Offer:

• Competitive Salary

Comprehensive Benefits Package:

• Disability Insurance
• Dental Insurance
• Extended medical insurance
• (Optional) RRSP matching
• Discretionary Bonus

Why OTG:

Welcome to Ontario Transit Group (OTG) located in the heart of Downtown Toronto where diversity and passion collide. As we work on the groundbreaking Ontario Line project we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees organizes family events and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews salary increases comprehensive health benefits generous RRSP matching industry education support and career development opportunities.

At OTG we embrace diversity recognizing that it strengthens us as a team and as a company. We are an equal-opportunity employer encouraging applications from all interested candidates. We value Indigenous people racialized people neurodivergent people people with disabilities and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities. If you’re ready to be part of our dynamic team in one of the world’s most diverse cities don’t wait any longer apply now!

While we appreciate your interest only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.

Remote Work: No

Employment Type: Full-time

Key Skills

• Channel Marketing
• Children Activity
• Academics
• Football Coaching
• Business Operations
• Contract Administration

Experience: years

Vacancy: 1