Site Administrative Assistant

PCL Construction; Edmonton; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading construction management company in Edmonton is seeking a Site Administrative Assistant to support project site operations. The ideal candidate has 3 years of administrative experience, strong organizational skills, and proficiency in Microsoft Office tools. This role involves developing filing systems, coordinating events, and managing travel arrangements. A commitment to confidentiality and stakeholder engagement is essential.

Benefits

Discretionary annual performance bonus

Comprehensive benefits and wellness programs

Employee share purchase offering

Retirement plan with matching

Qualifications

• 3 years of experience in an administrative role or equivalent.
• Ability to handle confidential information.
• Ability to develop and maintain stakeholder relationships.

Responsibilities

• Develop and maintain a well-organized filing system.
• Coordinate meetings and special events.
• Arrange travel and prepare itineraries.

Skills

Organizational skills

Discretion

Multitasking

Communication skills

Intermediate Word skills

Intermediate Excel skills

Education

Postsecondary degree or diploma in office administration

Tools

Word

Excel

PowerPoint

Adobe

OneNote

Outlook

Job description

The future you want is within reach.

At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.

We're also looking at what's next for you and how we can help you build a career you're proud of. By joining our team, you will contribute to efficient day-to-day operations through supporting a project site located within or around the Edmonton area.

Here’s how a Site Administrative Assistant for our Edmonton Buildings district contributes to our team:

Responsibilities

• Developing and maintaining a well‑organized filing system that permits easy reference and rapid retrieval of information (digital or paper).
• Understanding and developing relationships with employees, trade contractors, and clients.
• Creating and maintaining templates for forms, letters, tracking spreadsheets, etc.
• Coordinating meetings and/or special events, including arranging for catering, locations, and distribution of information.
• Handling mail distribution and courier responsibilities.
• Arranging travel, hotel, and car reservations and preparing itinerary.
• Ordering office supplies for assigned area.
• Assisting in ensuring project compliance with timelines, reporting, etc.
• Willing and able to work in and adapt to change.
• Providing accurate Word, Excel, and PowerPoint support by composing and/or editing a variety of documents.

Qualifications

• 3 years of experience in an administrative role or equivalent technical experience.
• Postsecondary degree, diploma or certificate in office administration program considered an asset.
• Ability to act with discretion when handling confidential and privileged information.
• Ability to effectively handle difficult calls and situations.
• Ability to remain calm under pressure.
• Ability to multitask and adapt to various work styles.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.
• Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.
• Willingness to be mobile within Edmonton and surrounding area.

PCL is an innovative, employee‑owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment‑related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you’ll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.

Should you require an accommodation during the application process, please contact us at [e-mail] with the position and location you are interested in.

Together, we can build success and a better future. Let’s get started!

Employee Status: Regular Full‑Time

Company: PCL Construction Management Inc.

Primary Location: Edmonton, Alberta (Buildings)

Job: Site Administrative Assistant

Requisition: 10378