Site Administrative Assistant

PCL Construction Management; Edmonton; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading construction company in Canada is seeking a Site Administrative Assistant in Edmonton to support day-to-day operations. The role involves organizing files, coordinating meetings, and maintaining relationships with stakeholders. Ideal candidates will have 3 years of administrative experience and proficiency in Microsoft Office tools. The position promotes a collaborative work environment and values diversity among employees.

Benefits

Employee share purchase offering

Discretionary annual performance bonus

Comprehensive benefits and wellness programs

Retirement plan with matching

Career development programs

Qualifications

• 3 years of experience in an administrative role or technical experience.
• Ability to act with discretion when handling confidential information.
• Ability to remain calm under pressure.

Responsibilities

• Develop and maintain a well-organized filing system.
• Coordinate meetings and special events.
• Assist in ensuring project compliance with timelines.

Skills

Organizational skills

Relationship building

Document creation and formatting

Discretion and confidentiality

Multitasking

Intermediate software skills (Word, Excel, etc.)

Education

Postsecondary degree or diploma in office administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe

OneNote

Job description

The future you want is within reach.

At PCL we build the places where life happens and find camaraderie in the process. We’re a community of builders committed to building better communities. That’s why we’re always looking ahead and not just to the next project or what’s next in our industry.

We’re also looking at what’s next for you and how we can help you build a career you’re proud of. By joining our team you will contribute to efficient day‑to‑day operations through supporting a project site located within or around the Edmonton area.

Site Administrative Assistant – Edmonton Buildings District

Here’s how the role contributes to our team:

Responsibilities

• Develop and maintain a well‑organized filing system for easy reference and rapid retrieval of information (digital or paper).
• Build relationships with employees, contractors, and clients.
• Create and maintain templates for forms, letters, tracking spreadsheets, etc.
• Coordinate meetings and special events, including arranging catering, location, and distribution of information.
• Handle mail distribution and courier responsibilities.
• Arrange travel, hotel, and car reservations and prepare itineraries.
• Order office supplies for the assigned area.
• Assist in ensuring project compliance with timelines and reporting requirements.
• Adapt to change and work flexibly.
• Provide accurate Word, Excel, and PowerPoint support by composing, editing, and formatting documents.

Qualifications

• 3 years of experience in an administrative role or equivalent technical experience.
• Postsecondary degree, diploma, or certificate in office administration (an asset).
• Ability to act with discretion when handling confidential and privileged information.>
• Ability to handle difficult calls and situations.
• Ability to remain calm under pressure.
• Ability to multitask and adapt to various work styles.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents and presentations.
• Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.
• Willingness to be mobile within Edmonton and surrounding area.

PCL is an innovative employee‑owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life, and our projects are the scenes of vacations, careers, education, and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal‑opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment‑related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or veteran status.

PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you’ll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.

Should you require an accommodation during the application process, please contact us at the position and location you are interested in.

Together we can build success and a better future. Let’s get started!