Site Activation Specialist with payment experience in Clinical Trials

Jobgether; Canada; Remote; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Fully remote in Canada

Full-time position

Exposure to global programs

Professional development

Collaborative environment

Job summary

Jobgether, on behalf of a partner company, seeks a Site Activation Specialist with payment experience in Clinical Trials, based in Canada. The role focuses on activating trial sites, managing payments, and ensuring startup milestones are met while coordinating across sponsors, sites, and startup teams.

This fully remote position offers exposure to global clinical development programs, with opportunities to contribute to efficient trial delivery and reliable documentation within established

Qualifications

• Experience in clinical research startup, site activation, or regulatory submissions.
• Experience with clinical trial payments, investigator budgets, contracts, or related financial processes.
• Knowledge of Canadian clinical research requirements and ethics committee coordination.
• Strong organizational and project coordination skills.
• Excellent written and verbal communication with cross-functional teams.
• Ability to manage multiple deliverables and deadlines.

Responsibilities

• Manage country-level site activation activities per regulations and SOPs.
• Track submission milestones; identify delays and support contingency planning.
• Prepare and submit regulatory materials for ethics committees and authorities.
• Coordinate ongoing submissions and safety-related documentation.
• Support end-to-end site activation and liaison with sites and sponsors.
• Monitor budgets, hours, and contractual activities; escalate discrepancies.
• Maintain Trial Master File documentation and metadata.

Skills

Clinical operations

Site activation

Regulatory submissions

Budget management

Project coordination

Communication skills

Tools

CTMS

Document repositories

Study-startup tech

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for aSite Activation Specialist with payment experience in Clinical Trialsbased inCanada.

This remote role supports the successful activation of clinical trial sites across Canada, with a particular focus on site payments and country-level startup activities.
You will help coordinate regulatory submissions, essential documents, contracts, budgets, and activation milestones while ensuring projects remain on track.
The role combines operational ownership with close collaboration across sponsors, clinical sites, project teams, and functional stakeholders.
You will contribute to high-quality trial delivery by maintaining accurate documentation, monitoring timelines, and proactively addressing risks or delays.
The position offers exposure to complex clinical development programs within a collaborative, globally connected environment.
You will work within established procedures while bringing strong organization, communication, and problem-solving skills to day-to-day trial startup activities.
This is an opportunity to contribute directly to the efficient delivery of clinical research that can ultimately help bring important therapies to patients.

Accountabilities

• Manage country-level site activation activities in accordance with project requirements, applicable regulations, timelines, and standard operating procedures, while maintaining high-quality deliverables.
• Track submission and approval milestones in the designated study tracking systems, identify potential delays early, provide clear explanations, and support contingency planning and escalation where required.
• Prepare, review, compile, and submit essential document packages and regulatory materials for central and local ethics committees, regulatory authorities, hospitals, and other relevant bodies.
• Coordinate ongoing submissions, amendments, periodic notifications, and safety-related submissions in accordance with local requirements and project direction.
• Support the end-to-end site activation process and act as a liaison between clinical sites, project teams, country startup advisors, and other functional stakeholders.
• Assist with site identification and feasibility activities to support the selection of appropriate clinical trial sites.
• Support the preparation, negotiation, quality control, execution, and archival of investigator contracts, clinical trial agreements, budgets, and related documentation, including site payment activities where applicable.
• Assist with country template contracts and site-specific agreements, working with internal teams, sponsors, and sites to resolve contractual or budget-related issues.
• Monitor project financial aspects, available hours and contracted activities, escalating discrepancies or risks in a timely manner.
• Ensure required documentation is accurately filed within the Trial Master File and other designated repositories, including appropriate metadata capture and document archival.
• Maintain current training records and ensure compliance with required SOPs, work instructions, timesheets, and other operational procedures.
• Provide clear communication to project stakeholders regarding milestones, issues, risks, and required actions, helping maintain alignment throughout site startup.

Requirements

• Experience in clinical research, clinical trial startup, site activation, study start-up, regulatory submissions, contracts, budgets, or a closely related clinical operations function.
• Demonstrated experience supporting clinical trial site activation activities, preferably within a CRO, pharmaceutical, biotechnology, or related life sciences environment.
• Practical experience with clinical trial payments, investigator budgets, site contracts, or related financial processes is important for this position.
• Knowledge of Canadian clinical research requirements and experience working with ethics committees, regulatory authorities, healthcare institutions, and clinical trial sites is highly valued.
• Experience preparing, reviewing, or managing essential regulatory and site documentation, including submissions, amendments, approvals, contracts, and related correspondence.
• Strong organizational and project coordination skills, with the ability to manage multiple deliverables, deadlines, stakeholders, and study requirements simultaneously.
• Ability to monitor milestones closely, identify risks or delays proactively, and contribute to practical mitigation and contingency plans.
• Strong attention to detail and commitment to maintaining accurate, complete, and audit-ready documentation.
• Ability to work effectively with cross-functional teams and serve as a reliable point of contact between sites, sponsors, project managers, startup teams, and functional specialists.
• Strong written and verbal communication skills, with the ability to communicate clearly with both internal stakeholders and external clinical sites.
• Comfortable working independently within established procedures while knowing when to escape issues requiring additional guidance or decision-making.
• Familiarity with clinical trial management systems, document repositories, tracking platforms, or other study-startup technologies is an asset.
• Ability to manage confidential clinical, financial, and patient-related information appropriately and in accordance with applicable requirements.

Benefits

• Fully remote position available within Canada.
• Full-time opportunity supporting clinical research and site activation activities.
• Exposure to global clinical development programs and collaboration with experienced professionals across clinical operations and related functions.
• Structured professional development through technical and therapeutic-area training.
• Career development and progression opportunities within a broad clinical services environment.
• Supportive and engaged management with opportunities for peer recognition and professional growth.
• Collaborative environment focused on problem-solving, innovation, and improving the delivery of life-changing therapies.
• Inclusive workplace culture that values diverse perspectives and encourages employees to contribute authentically.
• Opportunity to work on projects that contribute to accelerating access to important therapies for patients.
• Comprehensive total rewards and employee support programs, subject to applicable employment terms and eligibility.