Shop, Equipment and Inventory Coordinator

Exact Landscapes; Ottawa; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Fully paid Health and Dental plans

RRSP top-up plan

Job summary

A landscaping company in Ottawa is looking for a Shop, Equipment and Inventory Coordinator. The ideal candidate will maintain a clean and organized shop, perform minor repairs, manage vendor relations, and track inventory. Applicants should have experience in landscaping or similar fields, mechanical aptitude, and a valid driver’s license. This full-time position offers competitive pay and comprehensive health plans.

Qualifications

• Experience in a shop/yard, landscaping, construction support, warehouse, or equipment role.
• Valid driver's license (towing is a bonus).
• Organized, reliable, detail-oriented.
• Can communicate clearly with crew leaders and vendors.
• Valid driver’s license (towing is a bonus).
• Comfortable lifting and handling tools and materials safely.

Responsibilities

• Keep the shop and yard clean, safe, organized, and labeled.
• Perform routine maintenance on tools and equipment.
• Handle vendor repairs and warranty work.
• Track inventory for parts and supplies.
• Communicate clearly with crew leaders and vendors.
• Handle vendor repairs and warranty work (drop-off/pick-up, quotes, approvals, ETAs, paperwork).
• Run inventory for parts, consumables, and field supplies (PPE, blades, trimmer line, fasteners, etc.).
• Receive deliveries, verify orders, stock shelves, keep counts tight.
• Stage parts and supplies for upcoming work to avoid last-minute runs.
• Deliver tools/parts/supplies to crews when needed, return unused items clean and labeled.
• Keep simple logs for issues, maintenance done, vendor status, and shortages.

Skills

Mechanical aptitude

Organized

Reliable

Detail-oriented

Clear communication

Job description

Overview

Job title: Shop, Equipment and Inventory Coordinator (Minor Repairs + Vendor Coordination)

Company: Exact Landscapes

Location: Ottawa, ON (shop/yard with occasional job site support)

Job type: Full-time

Responsibilities

• Keep the shop and yard clean, safe, organized, and labeled
• Routine maintenance (greasing, blade changes, filters, plugs, basic adjustments and troubleshooting)
• Minor repairs on hand tools and small equipment when it makes sense
• Help with seasonal prep (start-up, mid-season checks, end-of-season storage)
• Track what’s ready vs down and keep ops in the loop
• Handle vendor repairs and warranty work (drop-off/pick-up, quotes, approvals, ETAs, paperwork)
• Run inventory for parts, consumables, and field supplies (PPE, blades, trimmer line, fasteners, etc.)
• Receive deliveries, verify orders, stock shelves, keep counts tight
• Stage parts and supplies for upcoming work to avoid last-minute runs
• Deliver tools/parts/supplies to crews when needed, return unused items clean and labeled
• Keep simple logs for issues, maintenance done, vendor status, and shortages

Qualifications

• Experience in a shop/yard, landscaping, construction support, warehouse, or equipment role
• Mechanical aptitude and good judgment (know when to fix it, and when to send it out)
• Organized, reliable, detail-oriented
• Can communicate clearly with crew leaders and vendors
• Valid driver’s license (towing is a bonus)
• Comfortable lifting and handling tools and materials safely

What we offer

• Competitive pay
• Fully paid Health and Dental plans
• RRSP top-up plan
• How to apply: Apply on Indeed with your resume.