Service BDC Director

TEEMA; Cranbrook; Hybrid; CAD 84,000 - 108,000; Full time

Job summary

A leading automotive service group in Cranbrook is seeking a Service BDC Director to build and lead a centralized service team. This senior leadership role involves managing customer contact points, improving service revenue, and fostering cross-department collaboration. Ideal candidates will have 5+ years of relevant leadership experience and a strong understanding of service workflows. This hybrid role offers a competitive salary and comprehensive benefits.

Benefits

Competitive base salary

Performance-based bonus

Comprehensive benefits plan

Qualifications

• Minimum 5 years of leadership experience in automotive service BDC or fixed operations management.
• Deep understanding of appointment scheduling and retention processes.
• Comfortable working independently with authority to make operational decisions.

Responsibilities

• Build and lead a centralized Service BDC team responsible for service calls.
• Track and report on core KPIs including appointment creation and retention success.
• Create standard operating procedures for service call handling and scheduling.

Skills

Leadership experience

Understanding of service workflows

Coaching and leadership skills

CRM systems proficiency

Operationally minded

Tools

DealerMine

CDK

PBS

Job description

Job Title: Service BDC Director  Job ID: 84153  Location: Cranbrook, British Columbia – Hybrid

Overview

Our client is continuing to scale across Western Canada, and with that growth comes the need for a stronger, more unified service communication strategy. We are building a centralized Service BDC that will elevate appointment generation, improve show rates, enhance follow up consistency, and support fixed operations across all rooftops. They are hiring a Service BDC Director to build and lead this department. This is a senior leadership role that collaborates directly with executive leadership, General Managers, Service Managers, and the corporate operations team. The right candidate understands service workflows, knows how to drive measurable improvements inside a dealership environment, and can develop structure at scale.

What you will be doing

The Service BDC Director will create, manage, and grow a centralized BDC that focuses exclusively on service. This includes customer contact, appointment setting, confirmation processes, declined service follow up, maintenance reminders, outbound retention calls, and all communication points that support service revenue.

• Build and lead a centralized Service BDC team responsible for inbound service calls, outbound retention campaigns, declined service follow up, and appointment coordination.
• Hire, train, and mentor a team of Service BDC Representatives.
• Set clear expectations for call quality, productivity, appointment handling, and customer experience.
• Oversee day‑to‑day department scheduling, staffing levels, and workflow allocation to ensure consistent coverage and efficiency.
• Ensure all customer communication is managed according to preferred contact methods (phone, text, email).
• Maintain accountability standards for call performance, CSI impact, and customer communication quality.

Process Development and Optimization

• Create standard operating procedures for service call handling, appointment scheduling, multi‑point inspection follow‑up, and maintenance reminder cadence.
• Implement group‑wide standards for outreach timing, communication templates, declined service recovery, and missed appointment logic.
• Collaborate with Service Managers to align BDC processes with shop capacity, advisor availability, and store workflow.
• Identify process improvement opportunities to increase efficiency and customer satisfaction, and present recommendations to senior leadership.
• Integrate service marketing promotions or campaigns into customer conversations when appropriate.

Performance Management and Reporting

• Track and report on core KPIs including appointment creation, appointment confirmation, show rates, retention contact success, and declined service recapture.
• Build a performance dashboard that ties BDC activity directly to service revenue.
• Analyze call and appointment trends to identify new opportunities for retention and growth.
• Monitor budget and financial performance for the Service BDC, ensuring labor output and results align with overall departmental targets.

Technology and Tools Oversight

• Oversee the systems used by the Service BDC including DealerMine, CRM integrations, phone systems, AI‑assisted tools, and call routing.
• Work with IT and corporate operations to optimize phone trees, call flows, and software utilization.
• Identify opportunities for automation and AI enhancements to reduce cost and increase output.
• Serve as the champion of CRM data quality, ensuring accurate customer records, follow‑up documentation, and communication tracking.

Store and Department Support

• Partner with General Managers and Service Managers to support service drive operations, seasonal capacity planning, and campaign execution.
• Assist stores with improving customer communication touchpoints and building stronger retention processes.
• Support new store onboarding and ensure consistent setup across all rooftops.
• Contribute to improving manufacturer CSI scores by supporting customer communication consistency and initiative‑taking follow‑up processes.

What you must have

• Minimum 5 years of leadership experience in automotive service BDC, service call center operations, or fixed operations management at scale.
• Deep understanding of service workflows, appointment scheduling, and retention processes.
• Strong coaching and leadership skills with experience managing multiple person teams.
• Ability to build structure, create process, and drive results across multiple rooftops.
• Comfortable with CRM systems, service scheduling tools, phone system management, and KPI reporting.
• Experience with CDK and PBS is considered a strong asset.
• Adaptable, operationally minded, and excited to build something foundational for the group.
• Comfortable working independently with the authority to make operational decisions related to scheduling, staffing, workflow, and day‑to‑day BDC execution.

Salary/Rate Range: $84,000.00 – $108,000.00

Other Information

• Competitive base salary.
• Performance‑based bonus structure introduced after the initial period.
• Comprehensive group benefits plan, including health, dental, and vision coverage.
• Employee Assistance Program (EAP) providing confidential support and resources for mental health, financial, and family well‑being.
• Employee discounts on vehicle purchases, parts, and service across our dealership group.
• Commitment to promoting from within, providing opportunities for career growth and advancement.
• Opportunity to build and lead a department that plays a key role in growing fixed operations revenue.

Thank you for your interest in this opportunity. If you are selected to move forward in the process, we will contact you directly. If you do not hear from us, we encourage you to continue visiting our website for other roles that may be a good fit.

For more information about TEEMA and to consider other career opportunities, please visit our website at www.teemagroup.com