Senior Site Contracts Administrator

Lycopodium Limited; Mississauga; On-site; CAD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible work arrangements

RRSP matching

Healthcare spending account

Memberships

Rewards programs

Job summary

Lycopodium Limited is currently recruiting a Senior Site Contracts Administrator to join our Canadian site projects team in Mississauga, Ontario. The role oversees contract execution, variations and commercial matters to support safe, on-time project delivery.

You will manage the contracts team, liaise with contractors, and ensure documentation and processes meet company policies while maintaining high professional standards across the project lifecycle.

Qualifications

• Minimum of 8+ years in construction in mineral processing or related industries.
• Degree or Diploma in Construction Management/Engineering or equivalent.
• Excellent written and verbal communication; ability to build stakeholder relationships.

Responsibilities

• Oversee Contract team output to meet Lycopodium and project standards.
• Ensure contract management activities are conducted to the highest quality and in compliance with policy.
• Advise Site supervisors on contractor scope and potential variations.
• Draft and circulate Site Instructions and Contract Variations for approval.
• Liaise with Contractors to ensure timely progress reporting and accurate invoicing.
• Resolve contractor claims or disputes promptly and effectively.
• Assist with creation, implementation and maintenance of Contract execution procedures.
• Provide timely advice on commercial matters and ensure proper approvals are obtained.
• Communicate with Construction Manager on issues affecting project goals.
• Drive internal initiatives to encourage compliance, diligence and integrity.
• Register and file relevant documentation per approved procedures.

Skills

Strong written and verbal comm.

Relationship building

Organizational skills

Analytical/problem-solving

Integrity and discretion

Education

Technical Certificate/Tertiary Education in Construction Management/Engineering

Job description

With offices in Australia, Canada, USA, Southern Africa, Ghana, Philippines, Argentina and Peru, Lycopodium proudly delivers high quality professional engineering and project delivery services globally, across the resources, infrastructure and industrial processes sectors. By joining our global team and learning from renowned subject matter experts, we can offer you a diverse career that could take you anywhere in the world.

Lycopodium is currently recruiting for a Senior Site Contracts Administrator to join our growing Canadian site projects team.

The Senior Site Contracts Administrator is responsible for maintaining and executing all contracts and consultancy service agreements for the designated project in accordance with Lycopodium policies and procedures.

The tasks you'll perform

• Oversee the output of the Contracts team to ensure that they are up to a high standard in line with the Company, Client, regulatory and contractual requirements.
• Ensure that specific contract management activities are conducted to the highest quality, ethical and general business-standard.
• Provide guidance to Site supervisors and construction manager with regards to the Contractors scope of work and what may constitute a variation.
• Draft and circulate for approval Site Instruction and Contract Variations.
• Liaise with Contractors such that progress reporting and invoicing are received in a timely fashion and work to verify claimed progress as accurate.
• Ensure that communication with contractors, claims or disputes are resolved in a timely and effective manner.
• Assist with the creation, implementation and maintenance of Contract execution Procedures and Processes to improve overall efficiency.
• Provide accurate and timely advice on commercial matters.
• Adhere to Company’s Policy’s and obtain the appropriate internal approvals prior to making any contractual commitments.
• Communicate immediately (or as described in the applicable project plan) with the Construction Manager on matters that might affect the project goals.
• Drive internal initiatives to encourage compliance, diligence and integrity throughout the project.
• Register and file all relevant documentation in accordance with the Company approved procedures.

The expertise you'll bring

• Technical Certificate/Tertiary Education Qualification, Degree or Diploma in Construction Management/Engineering or equivalent industry experience.
• Minimum of 8+ years in various aspects of construction in mineral processing and or related industries.
• Strong written and verbal communication skills.
• Build and sustain positive relationships with all stakeholders, including clients, vendors and co-workers.
• Ability to work with people at all levels within an organisation and external providers.
• Excellent organisational skills with the ability to multitask and prioritise to a high standard of accuracy and professionalism.
• Solid technical aptitude, analytical and problem-solving skills.
• Ability to work effectively with minimal supervision whilst consistently producing a high quality of deliverables.
• Personal qualities of integrity, credibility and commitment.
• Demonstrate a strict practice of confidentiality, personal responsibility and discretion.
• Provide mentoring and identify avenues of professional development.
• High attention to detail and solid knowledge of commercial law.

The benefits we'll provide

Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.

We recognise that everyone is different and needs may change over the course of your career. That’s why we:

• Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
• Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
• Provideemployeeswitha variety ofadditionalbenefits such as coverage for professional memberships, RRSP matching, healthcare spendingaccount,discountand rewards programs, andmuchmore.

Lycopodium is an equalopportunity employer committed to fostering diversityandmaintaininga discrimination free workplace,guidedbyour core values of Respect,Integrityand Diligence.

We arecommitted to providing the best possible experience for every candidate by responding to every application.We do not use AI to screen,assess,or select candidatesandto ensurefairness;every application is personally reviewed by a member of our team.If you require accommodation at anystage,pleasecontact our Recruitment Teamand we will work with you to provide the support you need.