Senior Proposal Manager

Mott MacDonald; Toronto; Hybrid; CAD 103,000 - 126,000; Full time

Job summary

Mott MacDonald in Canada leads proposal development for complex projects across North America, collaborating with technical staff, bid teams, and partners to craft winning responses. The role focuses on coordination, storytelling, and disciplined proposal governance to secure strategic opportunities.

The Senior Proposal Manager will drive end-to-end proposals, mentor staff, and ensure messaging aligns with client needs, brand standards, and regulatory expectations.

Qualifications

• 10–15 years of experience developing strategic submissions in AEC.
• Bachelor's degree in Marketing, Communications, English or related field.
• Outstanding written and visual communication skills and editing ability.
• Strong document layout and storytelling capabilities.

Responsibilities

• Lead proposal strategy and development of compelling, targeted submissions across practices.
• Coordinate with senior technical staff, business development, and bid teams to meet requirements.
• Develop capture plans, RFI responses, and interview materials with partners.
• Review drafts for compliance, quality, and consistent messaging; mentor team members.

Skills

Proposal management

Stakeholder collaboration

Leadership

Content development

Education

Bachelor's degree in Marketing, Communications, English or related field

Tools

InDesign

PowerPoint

MS Word

SharePoint

CRM software

Job description

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

Mott MacDonald’s business is growing! We are seeking an experienced, skilled Senior Proposal Manager to lead the development of complex proposals and presentations to win competitive projects in North America. As a proposal professional you will work closely with senior technical staff, business development professionals, bid managers, and team members in Canada and the wider regional team. Together, you will lead compelling and winning proposals for both large and strategic projects across North America with a focus on Canada.

This role requires exceptional leadership skills to drive the process and coordinate and develop compliant and compelling responses to RFQs/RFPs, client interviews, and presentations. As a Senior Proposal Manager you will provide guidance, training, and assistance to the team in effective proposal writing, coordination, and preparation of presentations. The successful candidate will drive the process, effectively convey the messaging identified through prepositioning, including win themes, differentiators, and value propositions, and comprehensively customize all aspects of the proposal.

The successful candidate will:

• Lead proposal strategy and development of creative, compelling, and targeted proposals across all practices.
• Highlight strengths and differentiators throughout all sections of the proposal and presentations.
• Facilitate coordination with technical staff in developing strategic proposal responses to meet proposal requirements.
• Develop Requests for Information based on client RFPs/RFQs and collaborate with subconsultant teaming partners for proposal needs.
• Customize all sections of proposals, including resumes and project descriptions.
• Review proposal drafts and final versions for responsiveness, compliance, accuracy, quality, consistent writing style, and effective layout and design.
• Lead, coordinate and/or serve as a reviewer for formal reviews on selected pursuits.
• Support the development and implementation of pursuits and strategic pursuit processes.
• Lead the development of proposals and presentations, including key messages, themes, and differentiators.
• Conduct storyboarding sessions to drive content plans, develop graphics, and determine layout in line with brand standards.
• Support efforts to monitor submissions against proposal best practices and industry standards, while considering process improvement opportunities
• Lead end-to end process and proposal development for small to large scale proposals, including document layout and production
• Partner with the Capture Team to develop Capture Plans and strategies for top pursuits, including conducting industry research and competitive analysis.
• Contribute to lessons learned through internal pursuit team, marketing support team, and external client debriefs
• Assist team in development and preparation of interview materials, including slide deck, leave-behinds, question and answer preparation, team rehearsals, and technology
• Build and maintain relationships with technical staff, subject matter experts, and prospective teaming partners to promote effective communication and partnerships.
• Assist with presentations, conduct technical staff interviews, archive proposals, and update company/business information.
• Maintain proposal content library using enterprise system while adhering to information lifecycle governance
• Lead by example and mentor team members, providing guidance, feedback, and support to strengthen team capabilities.

Candidate Specifications

• 10-15 years’ experience developing strategic submissions, preferably within the AEC industry.
• Bachelor's Degree in Marketing, Communications, Journalism, English, Business, or a related field.
• Excellent oral, written, and visual communication skills, including editing and proofreading abilities.
• Strong document layout skills required.
• Strong ability to manage and motivate others, stimulating creativity.
• Effective communication with technical staff and management, fostering collaborative relationships.
• Excellent time and project management skills, with the ability to prioritize and thrive in a fast-paced, collaborative environment.
• A self-starter who will collaborate with the team, adapt to a rapidly changing and competitive environment, and prioritize and multi-task in high pressure environments.
• Strong organizational skills, attention to detail, analytical and general business skills, and the ability to process information quickly and accurately.
• Ability to thrive under the pressure of multiple deadlines while managing projects with diverse team members.
• Ability to independently manage a varying workload, including schedule and resource management.
• A keen attention to detail that allows you to work efficiently in a busy and deadline driven work environment while maintaining accuracy and quality.
• Goal-oriented mindset with a desire to increase proposal win rate.
• Proficiency in Microsoft Office and Adobe InDesign and MS Word layouts, Illustrator, and Photoshop. Experience in PowerPoint, SharePoint and CRM software.

Total Rewards

At Mott MacDonald, our employees have a stake and a voice in our business, providing them with a direct connection to our success through our personal and group performance bonuses.

In compliance with the Employment Standards Act of Ontario, the expected salary range for this position is from $103,000 - $126,000. Multiple factors such as qualifications, overall experience and position responsibilities will be used to determine the successful candidate's actual salary within the expected range.

Collaboration at Our Core

At Mott MacDonald, we believe great ideas happen when we’re together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet client, team, and personal commitments.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Mott MacDonald Canada Limited will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

Location(s):

Toronto, ON, CA Vancouver, British Columbia, CA Calgary, AB, CA

Contract Type: Permanent

Work Pattern: Full Time

Market: Various

Discipline: Marketing and communications