Senior Proposal Advisor

CIMA+; Mississauga; On-site; CAD 70,000 - 85,000; Full time

Job summary

A leading civil engineering firm in Mississauga is seeking a Senior Proposal Advisor to join their Buildings team. This role involves crafting client-focused proposals, coordinating the preparation process, and ensuring compliance with RFPs. Ideal candidates have a writing-related degree and relevant experience in proposal development. Attractive employment conditions and benefits are offered, making this a great opportunity for growth in a dynamic environment.

Benefits

Comprehensive group benefits

Employee and Family Assistance Programme

Retirement Savings Plan with employer contribution

Flexible work schedule

3–5 weeks of vacation based on experience

Tailored training

Qualifications

• 4 years of relevant experience in proposal writing, marketing, or business development.
• Experience preparing proposals in the engineering, architecture, or construction sectors.

Responsibilities

• Write and develop proposal content by collaborating with specialists.
• Coordinate the preparation of proposals through scheduled meetings.
• Ensure all submitted documents comply with RFP requirements.

Skills

Technical writing

Marketing

Communication skills

Organizational skills

Attention to detail

Education

College or university degree in a writing-related field

Tools

Office 365 (Word, Teams)

CRM systems

Job description

CIMAs Buildings team is renowned for its expertise in designing high-quality buildings in the institutional commercial and industrial sectors. We are committed to providing the most cost-effective solutions to engineering challenges and offer a diverse range of projects from the initial planning stages to design and construction.

CIMA cultivates career growth and provides opportunities as unique as you are. With a constant desire to offer our clients the best possible service we have set up a team of specialists dedicated to high-performance projects to support our clients and design teams across Canada.

We are seeking a passionate Senior Proposal Advisor to join our Buildings team and play an important role in expanding our presence. Your role will craft compelling client-focused proposals that showcase our expertise, strengthen our market position and help secure new and exciting projects across Canada.

If you are curious, collaborative, and driven with a talent for technical writing and marketing and possess strong communication and organizational skills this role is for you. Your ability to create high-quality proposals and bring a strategic approach to business development will directly contribute to the growth of our Buildings sector from coast to coast. Reporting to an Executive Director you will work closely to ensure the quality and impact of all documentation playing a key role in securing exciting new opportunities for CIMA.

At CIMA we offer a dynamic and innovative work environment, exciting career growth opportunities and attractive employment conditions. If you’re looking to make a real impact and contribute to the success of a growing team we’d love to hear from you!

Primary Responsibilities

• Write and develop proposal content by collaborating with various specialists through interviews, working sessions and research to collect and refine proposal content. Draft, edit and format proposal sections including corporate qualifications, resumes and project descriptions.
• Develop visually engaging graphics and layouts that elevate proposal quality.
• Understand and analyse the legal, governance and organisational aspects of public and private sector Request for Proposals (RFPs).
• Coordinate the preparation of proposals through scheduled kick-off and check-in meetings, proposal schedules, compliance matrices and peer reviews to ensure overall integrity and timeliness of proposal submissions.
• Develop and maintain a library of project information, resource profiles and execution strategies to produce compelling, accurate and well-structured proposals.
• Ensure all submitted documents comply with RFP requirements and align with the firm’s quality standards. Review proposals for accuracy, clarity, grammar and compliance.
• Work with our CRM system keeping it up to date to maintain and enhance our business intelligence, ensuring strategic insights for future opportunities.
• Contribute to the development and optimisation of technological tools used in proposal creation.

Qualifications

• College or university degree in a writing-related field (professional communications, public communications, journalism, translation, etc.) or other relevant training.
• Four (4) years of relevant experience in proposal writing, marketing or business development within a professional services environment. Examples of work or portfolios are welcome.
• Experience preparing proposals in the engineering, architecture or construction sectors is an asset.
• Experience working with CRM systems with the ability to maintain and leverage them for business intelligence and opportunity tracking.
• Excellent knowledge of Office 365 tools (especially Word and Teams); knowledge of Visio and SharePoint is an asset.
• Strong attention to detail, organisational skills and business acumen to ensure high-quality strategic proposals.
• Ability to manage multiple projects simultaneously and meet tight deadlines.
• Comfortable working in a fast‑paced, ever‑evolving environment demonstrating adaptability and resilience.

Why choose CIMA

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week.
• Employee and Family Assistance Programme.
• Retirement Savings Plan (RRSP) with up to 4% employer contribution.
• As an employee‑owned company an annual opportunity to purchase shares for all employees.
• Flexible work schedule in a hybrid work mode.
• Work/life balance policy across Canada.
• 3–5 weeks of vacation based on years of relevant experience.
• Tailored training to improve your existing skills.

Contact: Eric Fenyedi

Additional Information

Ethics and integrity are fundamental values at CIMA. That is why we are committed to ensuring equal access to resources and opportunities for candidates regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio‑economic status or background, etc.).

In keeping with the principles of employment equity we encourage all applications—including but not limited to those from women, Indigenous peoples, people with disabilities and visible minorities—to complete the self‑identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA advantage – CIMA.

Remote Work: No

Employment Type: Full‑time

Key Skills

Computer Hardware, Loan Processing, Sales Experience, Continuous Integration, IIS, Risk Management, Banking, Strategic Planning, Curriculum Development, Administrative Experience, Program Design, Negotiation.

Job Details

Experience: 1 year

Vacancy: 1

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