Senior Project Coordinator, Projects and Governance

The Citco Group; Halifax; On-site; CAD 60,000 - 80,000; Full time

Job summary

A global financial services firm is seeking a Senior Project Coordinator in Halifax. You will manage project initiatives for the Projects and Governance Team, requiring strong project management expertise and communication skills. Ideal candidates have a bachelor’s degree and 3-5 years of relevant experience. This role offers a full-time position with a highlight on career growth and a diverse work environment.

Benefits

Flexible working arrangements

Training and education support

Diversity and inclusion initiatives

Qualifications

• 3-5 years in project management roles, preferably in financial domain.
• Self-starter with initiative and ownership.
• Proven time management capabilities.

Responsibilities

• Initiate and define project scope and tasks.
• Execute projects managing risk and issues.
• Provide critical support and manage expectations.

Skills

Project Management

Communication Skills

Time Management

MS Office

Education

Bachelor's Degree

Tools

Smartsheet

Jira

SharePoint

Microsoft Project

Job description

Overview

Description

About Citco Citco is a global leader in fund services corporate governance and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration we deliver end-to-end solutions and exceptional service to meet our clients needs. For more information about Citco please visit.

About the Team & Business Line

Fund Administration is Citcos core business and our alternative asset and accounting service is one of the industrys most respected. Our continuous investment in learning and technology solutions means our people are equipped to deliver a seamless client experience.

As a core member of our Projects and Governance Team (PGT) you will be working with some of the industrys most accomplished professionals to deliver award-winning services for complex fund structures that our clients can depend upon.

Reporting to the Project Manager the Senior Project Coordinator is part of a global team supporting CFS Operations. This role will entail working with management and various teams across Citco and be responsible for the oversight and / or execution of assigned projects. This role will require adaptability along with strong analytical communication and time-management skills as assignments will be varied with competing deadlines at times requiring a quick turn-around.

Projects & Governance Team (PGT) is charged with providing multiple CFS Lines of Business units (Hedge Fund CAIS Private Equity Real Assets Investor Relations Ancillary Services) with project management governance when executing initiatives that benefit the larger CFS Organization. Additionally PGT works with other CFS Divisions (Group Bank CGS / Mercator Registered Funds and Technology) as required and where initiatives cross division lines. PGT provides project governance with a structured framework and management information reporting allowing for timely escalation of issues and risks that impact the success of the initiatives. Initiatives will include system conversions / on-boarding (BPM Dynamo SDLP) achieving headcount objectives (Global Location Strategy Headcount Forecast support) client or operational transitions and Chief of Staff Initiatives oversight. Most initiatives cross several departments and locations with senior leadership stakeholders.

Responsibilities

Your Role

• Initiate projects under the guidance of the Lead Project Coordinator by defining scope tasks timelines and identify and managing stakeholders primarily Project Sponsor(s) and Senior Management for the various projects to be undertaken.
• Work along with the Lead Project Coordinator to execute projects independently by displaying sound judgement and proactively managing risk and issues
• Provide critical support on assigned projects managing expectations and communicating delays on projects to the Project Lead and / or Project Manager
• Support the Lead Project Coordinator with the end-to-end execution of small to medium sized projects by ensuring that project plans are developed and implemented inclusive of the below
• Assisting with the definition of business plan ensuring scope of project is clear information is gathered from appropriate stakeholders and sign-off is obtained
• Assisting with identifying and documenting detailed requirements for initiatives
• Developing and tailoring the communication plan appropriately for each stakeholder group
• Ensuring project schedules are completed and maintained
• Ensuring risks and issues are identified tracked and escalated to Lead Project Coordinator or Project Manager and Stakeholders
• Perform feasibility studies or cost-benefit analysis as required
• Conduct post project reviews documenting lessons learned
• Work closely with stakeholders to ensure that requirements are understood and that identified tasks support the requirements
• Track project progress against defined milestones
• Track and manage contemplated change orders according to the defined process
• Coach and mentor Junior Project Coordinators
• Follow standard PGT PMO procedures and tools to manage projects to successful completion
• Collaborate with PGT resources in various locations and time zones to enhance and refine standard PGT PMO procedures and / or implement new tools
• Stakeholders across multiple lines of business and locations requiring flexibility with hours at times

Qualifications

About You

• You have a bachelor level degree
• You have 3-5 years in project management roles preferably in financial domain and / or Citco operational experience with increasing responsibility
• You are a self-starter who can demonstrate taking initiative and ownership in current role
• You have proven time management capabilities
• You have excellent communication organizational and presentation skills
• You have advanced MS Office suite skills

Assets / Nice to haves

• You are CAPM Certified or pursuing PMP certification
• Experience with agile delivery methodologies and / or continuous improvement methodologies
• Experience with Smartsheet Project Server SharePoint Qlik Jira and / or Confluence
• Understanding of how ERP BPM CRM and BI tools operate
• You have demonstrated understanding of Lean Six Sigma / BPM / BA concepts
• AIIM BPM Certificate Certification from Certified Business Process Professional (CBPP) IIBA PMI-PBA etc. will be considered assets

Our Benefits

Your well-being is of paramount importance to us and central to our success. We provide a range of benefits training and education support and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength fostering innovation and mutual respect.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection

Required Experience :

Senior IC

Key Skills

Microsoft Office,Microsoft Outlook,Microsoft Word,Visio,Microsoft Powerpoint,Microsoft Excel,Project Management,Sharepoint,Project Management Software,Microsoft Project,Administrative Experience,Project Coordination

Employment Type : Full-Time

Experience : years

Vacancy : 1