Senior Project Coordinator - FM Ready

WSP USA; Toronto; On-site; CAD 61,000 - 84,000; Full time

Job summary

WSP is seeking a Senior Project Coordinator - Facilities Management in Toronto to drive complex FM projects from planning through closeout. You will work with project managers, clients, consultants, and vendors to deliver outcomes that meet operational objectives.

This role emphasizes coordinating communications, reviewing drawings and contracts, and maintaining documentation while ensuring buildings remain safe, functional, and efficient. Travel across the GTA may be required.

Qualifications

• Bachelor's degree or equivalent in a related field.
• 5–8 years of project coordination experience, preferably with FM-ready projects.
• Proficiency with MS Office, SharePoint, Smartsheet, Bluebeam, and document management systems.

Responsibilities

• Coordinate project communications, governance activities, and reporting.
• Support maintenance, repairs, space and energy management to keep facilities functional and safe.
• Handle planning, design, tendering, contract administration, implementation, and closeout for multiple projects.
• Build relationships with clients, stakeholders, consultants, and vendors.
• Monitor progress, identify risks, and assist with timely resolutions.
• Review drawings, specs, contracts, RFIs, and change notices to aid decisions.
• Conduct site verifications to validate requirements and outcomes.
• Maintain project documentation and governance records.

Skills

Microsoft Office Suite

SharePoint

Smartsheet

Bluebeam

Drawings interpretation

Analytical skills

Reporting

Travel readiness

Relationship management

Communication with stakeholders

Education

Bachelor's degree in Business, Engineering, Architecture, Construction Management, Project Management, or related

Tools

SharePoint

Smartsheet

Bluebeam

Job description

What if you could redefine what's possible? With us, you can.

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

Join our Project Management team in Toronto and play a pivotal role in delivering complex projects that support our clients' operational and workplace objectives. As a Senior Project Coordinator - Facilities Management , you'll work alongside experienced Project Managers, stakeholders, consultants, and vendor partners to help drive projects from planning through implementation and closeout.

This is an opportunity to contribute to high-profile initiatives while developing your project management expertise in a collaborative environment where accountability, innovation, and client service are valued.

Your Impact

• Coordinate project communications, governance activities, and reporting to support successful project delivery.
• Coordinate services that keep buildings functional, safe, and efficient including maintenance, repairs, space and energy management to ensure the environment supports user needs
• Support multiple projects simultaneously through planning, design, tendering, contract administration, implementation, and closeout phases.
• Build and maintain strong relationships with clients, stakeholders, consultants, and vendor partners.
• Monitor project progress, identify risks and issues, and support timely resolution with Project Managers and project teams.
• Review drawings, specifications, contracts, RFIs, site instructions, change notices, change orders, meeting minutes, and project reports to support decision-making.
• Conduct site verification activities before, during, and following project execution to validate project requirements and outcomes.
• Maintain accurate project documentation, records, reporting, and administrative controls in accordance with project governance requirements.

The Skills That Set You Apart

• Bachelor's degree in Business, Engineering, Architecture, Construction Management, Project Management, or a related discipline preferred.
• 5-8 years of project coordination with some experience supporting FM ready projects.
• Experience supporting projects throughout the complete project lifecycle.
• Proficiency with Microsoft Office Suite, SharePoint, Smartsheet, Bluebeam, and document management systems.
• Ability to interpret design drawings, specifications, contracts, and project documentation.
• Strong analytical and reporting skills with the ability to communicate project information clearly to diverse stakeholders.
• Reliability Status or Secret Security Clearance is considered an asset.
• Ability to travel throughout the GTA as required and perform site visits within occupied client facilities and active project environments.

Why Choose WSP?

Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.
• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $66,700 - $88,400

MB & ON: $60,900 - $83,800

NB, NL, NS, PE & QC: $60,300 - $80,000

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Ready to Shape the Future?

Bring your project coordination expertise, client-focused mindset, and passion for delivery excellence to a team committed to making a lasting impact. If you're looking to advance your career while helping deliver meaningful projects alongside industry-leading professionals, we'd love to hear from you.

At WSP , we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP , you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here (https://www.wsp.com/en-ca/corporate/ca/health-safety) .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.