SENIOR PROCUREMENT AND CONTRACT SPECIALIST

National Arts Centre; Ottawa; On-site; CAD 80,000 - 100,000; Full time

Job summary

A cultural institution in Canada is seeking a Senior Procurement and Contract Specialist to lead procurement activities, ensure compliance with federal laws, and manage contract evaluations. The ideal candidate will possess a university degree, strong negotiation and communication skills, and experience in contract management. Bilingualism in French and English is mandatory for this role, which is based in Ottawa, Ontario.

Qualifications

• Experience in procurement, contract negotiations, and management.
• Knowledge of public tendering.
• Leadership roles requiring a high level of analysis and confidentiality.

Responsibilities

• Plan, organize, direct, control, and evaluate procurement and contract activities.
• Develop and monitor procurement policies and procedures.
• Manage contracts to ensure compliance with terms and conditions.

Skills

Negotiation skills

Communication skills

Relationship building

Analytical skills

Bilingualism (French and English)

Education

University degree in a related field

Tools

Bonfire Procurement Solution

Excel

Job description

Key Activities

As a member of the senior leadership team within the Finance department, the Senior Procurement and Contract Specialist will support the Chief Financial Officer (CFO), helping to identify priorities, drive best practices in financial reporting, resource allocation and cost-effectiveness to support the business. The incumbent will ensure compliance with Generally Accepted Accounting Principles, federal and provincial laws and regulations, Treasury Board directives and NAC By-Laws, policies and procedures.

The incumbent will be a hands‑on, self‑starter who exhibits a proactive, commercially savvy mindset with excellent communication, relationship building, influencing skills, and the ability to effectively manage through change and growth.

Duties and responsibilities include, but are not limited to :

• Plan, organize, direct, control and evaluate the procurement and contract activities of the NAC including performance contracts;
• Develop and monitor procurement and contract policies and procedures of the NAC;
• Manage NAC contracts to ensure compliance with NAC terms & conditions, cost and statement of work including performance contracts;
• Manage the preparation of documents needed to obtain procurement approval, ensuring completeness, accuracy, value for money, and fairness. This includes preparing the complete Request for Proposition (RFP) package for publishing on or by invitation, including the RFP clauses and terms and conditions, contract clauses and terms and conditions, evaluation methodology, statement of work and evaluation criteria;
• Conducting the solicitation of proposals, including dealing with Questions and Answers from / to potential bidders;
• Instructing proposal evaluators and overseeing proposal evaluations;
• Assessing requirements and assisting clients in the development of statements of work, technical specifications and evaluation criteria;
• Preparing, amending, or vetting procurement instruments (including service contracts, performance contracts, call-ups against Standing Offers, task authorizations, etc.) and solicitation documents (including Requests for Proposals, Requests for Quotations, etc.);
• Assist in managing all aspects of corporate insurance programs : responsibilities include procuring insurance policies and renewals, claims administrations, loss forecasting, analysis to assist in loss reduction;
• Assist in managing the Corporations Insurance Risk : this includes procuring insurance policies and renewals and responding to insurance claims; and
• Review, examine, calculate and authorize insurance claims investigated by insurance adjusters.

Skill Requirements

• University degree in a related field of study;
• Experience in procurement, contract negotiations and management, insurance contracts and claims;
• Knowledge of public tendering, platform and Bonfire Procurement Solution;
• Experience in leadership roles requiring a high level of analysis, judgment and confidentiality;
• Excellent communication skills and ability to work well with members of senior management as well as members of the Board of Trustee;
• Excellent hands‑on knowledge and recent experience with respect to managerial responsibility for accounting systems, strategic and business planning techniques; financial modelling utilizing complex Excel or comparable spreadsheet software;
• Well‑developed negotiation and conflict management / resolution skills;
• Knowledge of the market, economic, pricing and costing analysis and performance reporting;
• Excellent leadership and negotiating skills as well as a strategic vision;
• Billingualism in French and English is mandatory.