Senior Manager, Board Services, Enterprise Board Management

BMO; Toronto; On-site; CAD 105,000 - 215,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Accident and life insurance

Retirement savings plans

Job summary

BMO Financial Group seeks an experienced governance professional to support legal counsel and senior leadership. You will coordinate Board and Board Committee meetings, prepare materials, and maintain corporate records with a focus on accuracy and compliance.

The role requires 7+ years in finance, risk, legal or compliance, and a law degree preferred. You will build stakeholder relationships and drive process improvements across governance activities.

Qualifications

• Typically 7+ years of relevant experience in finance, risk management, legal or compliance.
• Proficient knowledge of the business and regulatory environment.
• Law degree preferred with focus on corporate, securities or tax law.
• Seasoned professional with a combination of education, experience and industry knowledge.
• Verbal & written communication skills - In-depth / Expert.
• Analytical and problem solving skills - In-depth / Expert.
• Influence skills - In-depth / Expert.
• Collaboration & team skills; with a focus on cross-group collaboration - In-depth / Expert.
• Able to manage ambiguity.
• Data driven decision making - In-depth / Expert.

Responsibilities

• Provides services in support of legal counsel and stakeholders with timely, accurate administrative services.
• Leads governance programs and coordinates Board/Committee materials and meeting logistics.
• Plans and coordinates Board meetings and AGM, including minutes and action tracking.
• Maintains corporate records and registrations across entities.
• Coordinates internal/external audits and ensures compliance procedures are followed.
• Maintains Governance website and ensures accuracy of portfolio information.
• Builds relationships with internal/external stakeholders and acts as trusted advisor on strategic initiatives.
• Supports reporting, documentation and process improvements across governance functions.

Skills

Verbal & written communication

Analytical thinking

Influence

Collaboration

Ambiguity tolerance

Data-driven decision making

Education

Law degree ( corporate/securities/tax )

Job description

Provides services in support of legal counsel. Participates in the implementation of improvement opportunities to contribute to the effective and efficient operations of the business. Builds productive relationships with legal counsel, Board and Committee members, and delivers exceptional administrative service through responsive, accurate and knowledgeable support.

• Fosters a culture aligned to BMO purpose, values and strategy and role models BMO values and behaviours in all that they do.
• Ensures alignment between values and behaviour that fosters diversity and inclusion.
• Regularly connects work to BMO's purpose, sets inspirational goals, defines clear expected outcomes, and ensures clear accountability for follow through.
• Builds interdependent teams that collaborate across functional and operating groups to create the highest value for all stakeholders.
• Attracts, retains, and enables the career development of top talent.
• Improves team performance, recognizes and rewards performance, coaches employees, supports their development, and manages poor performance.
• Acts as a trusted advisor to senior leaders for making business decisions and implementing strategic initiatives.
• Acts as a subject matter expert for internal/external stakeholders.
• Participates the development and distribution of tailored messaging.
• Reviews technical procedures for all key processes including those pertaining to the Board of Directors, Committees and Shareholder Services, and implement process improvements, as required.
• Leads the execution of operational programs; assesses and adapts as needed to ensure quality of execution.
• Manages timeline of activities and monitors calendar of scheduled appointments and meetings.
• Maintains corporate records and registrations.
• Plans, attends and executes allocated Board and Board Committee meetings and Annual General Meeting of Shareholders, including review and coordination of agendas with various stakeholders, coordination of the allocated Board and Board Committee meeting material mailing process, meeting minutes scribing, follow‑up trackers, matter submission, management proxy circular, coordination of volunteers roles and medical staff allocation
• Prepares correspondence, reports and other documents as required.
• Develops and maintains filing systems; ensures business/ operational reports, forms and other documentation, paper or electronic, are readily available.
• Coordinates all internal/ external audits and provides process and research support, such as personal property security and corporate searching.
• Maintains BMO Corporate Governance website and certifies accuracy of portfolio information in Global Entity Management System (GEMS).
• Certifies completion of compliance procedures, legal documents, and documentation to support various transactions.
• Coordinates internal funding transactions.
• Provides insider reporting information, including ensuring insider filing requirements and controls, and monitors the exercising of stock options as required.
• Supports the management of projects and transactions by monitoring progress against key milestones and monitoring project expenses to ensure on budget.
• Handles sensitive/ confidential Bank information while minimizing risk.
• Operates effectively in a high stress environment with constantly changing expectations.
• Builds effective relationships with internal/external stakeholders.
• Privy to sensitive and confidential Bank Matters which may impact the Bank’s reputational risk.
• Operates at a group/enterprise-wide level and serves as a specialist resource to senior leaders and stakeholders.
• Applies expertise and thinks creatively to address unique or ambiguous situations and to find solutions to problems that can be complex and non-routine.
• Implements changes in response to shifting trends.
• Broader work or accountabilities may be assigned as needed.

Qualifications

• Typically 7+ years of relevant experience in finance, risk management, legal or compliance.
• Proficient knowledge of the business and regulatory environment.
• Law degree preferred with focus on corporate, securities or tax law.
• Seasoned professional with a combination of education, experience and industry knowledge.
• Verbal & written communication skills - In-depth / Expert.
• Analytical and problem solving skills - In-depth / Expert.
• Influence skills - In-depth / Expert.
• Collaboration & team skills; with a focus on cross-group collaboration - In-depth / Expert.
• Able to manage ambiguity.
• Data driven decision making - In-depth / Expert.

Salary

$105,000.00 - $215,000.00

Pay Type

Salaried

The above represents BMO Financial Group’s pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part‑time roles will be pro‑rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance‑based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in‑depth training and coaching, to manager support and network‑building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.