Senior Legal Administrative Assistant

SGI; Toronto; On-site; CAD 62,000 - 78,000; Full time

Job summary

A leading legal services provider in Toronto is seeking a Legal Administrative Assistant to support the Vice President. The successful candidate will manage schedules, provide administrative support, and ensure compliance with legal protocols. A diploma in Office Administration and 2-4 years of relevant experience are required. This role offers a competitive salary in a temporary, full-time position with hybrid work flexibility.

Qualifications

• 2 - 4 years of experience as a legal administrative assistant or law clerk.
• Proficiency in office administration practices.

Responsibilities

• Provides administrative support to the Vice President, Legal (SGI CANADA).
• Manages complex calendar and time commitments.
• Supports drafting and editing of legislative documentation.

Skills

Knowledge of litigation procedures

Knowledge of Canadian insurance law

Ability to handle confidential information

Education

Two-year diploma in Office Administration – Legal or related field

Tools

Spreadsheet software

Database software

Word processing software

Job description

Do you value integrity and innovation? How about passion and caring? Great! Us too, and that's why you'll fit right in. Our intentional culture promotes trust and participation, encouraging you to bring your heart and mind to work every day.

Job Details

Temporary, Full-Time

Term: 1 Year

Pay Range: $62,015 - $77,497

Location: Toronto

Division: SGI CANADA

Closes: October 19th, 2025

Work Location: This role is eligible for hybrid – this means you’ll have the flexibility of working from home and in the office (in Toronto), on a scheduled rotation once probation requirements have been met. Until then, the successful incumbent will be expected to work on-site, full-time.

General Accountability

Responsible for delivering senior-management-level personal assistance as a working partner for the Vice President, Legal (SGI CANADA). Provides administrative and business support services for the Legal division and supports the Vice President, Legal in managing the affairs of the SGI CANADA Legal department.

Key Accountabilities

Note: This section is not intended to be an exhaustive list of duties and responsibilities – other duties and responsibilities may be assigned.

Administrative Support

• Contributes to optimizing the Vice President, Legal – SGI CANADA’s personal and professional effectiveness by anticipating, prioritizing and alleviating the administrative details and basic managerial demands on the Vice President, Legal.
• Engages with the Vice President, Legal – SGI CANADA to share information for understanding, clarify priorities and plan work activities in a partnership-orientation work model.
• Manages the Vice President, Legal - SGI CANADA’s time commitments by delivering complex calendar management control— strategically plans and schedules the Vice President, Legal - SGI CANADA’s time, manages priorities and anticipates and resolves conflicts.
• Assists in managing the Vice President, Legal - SGI CANADA’s e-filing system; reads emails for comprehension, synthesizes information, composes and delivers responses on behalf of the Vice President, Legal - SGI CANADA and follows up on delegated items.
• Develops and maintains relationships with all project/initiative stakeholders important to the Vice President, Legal - SGI CANADA using appropriate discretion, confidentiality and respect for protocols.
• Acts as a liaison in the absence of the Vice President, Legal - SGI CANADA to direct matters requiring Legal division attention.
• Participates in special projects as assigned by the Vice President, Legal - SGI CANADA.

Divisional Performance

• Responds to internal and external parties in person, over the phone, through written correspondence and electronic means to clarify and understand needs, respond to and identify, resolve or escalate inquiries and issues, as appropriate.
• Fosters effective, mutually beneficial working relationships and partnerships with all levels of the organization and with internal and external contacts.
• Maintains a continuous improvement mindset and develops recommendations for optimization of processes, practices and work methods.
• Provides support and expertise regarding administrative matters.

Corporate and Division Affairs

• Collaborates with stakeholders, internally and externally, to expedite Legal division responses to any manner of recommendations, decisions, reviews and approval requests and requirements.
• Supports the Vice President, Legal - SGI CANADA in drafting, editing and updating Board of Directors items as required.
• Supports the Vice President, Legal - SGI CANADA in drafting, editing and updating of legislative and regulatory documentation required for execution of business area initiatives and strategic plans.
• Assists with maintenance of corporate records, materials and filings for the Legal division.

People Leadership

• Actively contributes to and supports a culture of a high performing workforce.
• Participates in divisional succession plans, ensuring ongoing professional and career development and supports development in others.
• Supports a culture of leadership and accountability to effectively deliver on strategic and corporate strategies.
• Is actively committed to leadership development across the company, supporting team and workforce readiness through mentoring, training and developmental opportunities.

Corporate Management

• Enables the success of programs and policies that are in alignment with corporate, strategic and divisional strategies.
• Manages risk in area of authority.
• Ensures that the Health, Safety and Emergency Management Policy is applied in area of responsibility.

Education & Experience

• A two-year diploma from an accredited post-secondary education institution in a relevant field of study such as Office Administration – Legal, Business or Social Sciences.
• 2 – 4 years of experience as a legal administrative assistant or law clerk.

Knowledge, Skills & Abilities

• Knowledge of litigation procedures and processes, including the Rules of Civil Procedure.
• Knowledge of the functions and jurisdictions of local, provincial and federal courts and agencies.
• Knowledge of the terminology, principles and procedures of Canadian insurance law.
• Knowledge of office administration practices and procedures.
• Knowledge of spreadsheet, database and word processing computer software.
• Ability to handle information of the strictest confidence in a professional manner, work within specific time constraints and adapt to changing priorities.

Diversity is a cornerstone of SGI. We believe all candidates should be given the opportunity to fully participate during the recruitment process. If you require an accommodation during the recruitment process, we invite you to submit your accommodation requests to us at [e-mail] and we will work through your request with you. All information received will be kept confidential.

Posting Close Date: October 19, 2025 As you prepare to submit your application, and cover letter if applicable, please highlight the achievements that demonstrate why you're a great candidate for this role.