Senior Leader Assistant

fanshawec; London; Hybrid; CAD 72,000 - 103,000; Full time

Job summary

Fanshawe College in London, ON, is seeking a Senior Leader Assistant to support the Executive Director of Information Technology Services. This full-time, on-site role operates in a hybrid model, with at least three days per week on campus.

You will manage calendars, coordinate communications, prepare briefing notes and minutes, and handle confidential information while collaborating with senior leaders and stakeholders across the College.

Job description

Interested in growing your career at Fanshawe College?

Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.

Working at Fanshawe College

Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.

Posting Closing Date

September 25, 2026

Campus Location

London, ON

Department

ITS1 Information Technology Services

Employment Group

Administrative

Pay Details

$72,114.00 - $102,918.00 Salary

Worker Sub-Type

Regular

Time Type

Full time

Remote Type

Hybrid

Hours of Work per Week

37.5

Job Description

Note: This is for 1 Regular Full-Time vacancy. This position is deemed a critical vacancy.

Work Mode: Hybrid - This position requires minimum 3 days onsite per week.

Why this Role is Important

Information Technology Services (ITS) is helping shape the future of Fanshawe through digital transformation, cybersecurity, modern technology services, and institution-wide innovation. This is a time of significant change and opportunity, and we are looking for someone who wants to be part of that journey.

As the Senior Leader Assistant supporting the Executive Director, Information Technology, you will play an important role in helping a busy leadership team stay organized, focused, and moving forward. You will be exposed to a wide variety of strategic initiatives, priorities, and stakeholders while contributing to work that has a meaningful impact across the College. This role offers a unique opportunity to gain insight into executive leadership, technology strategy, organizational change, and decision making at a senior level.

We are looking for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, takes initiative, and brings a positive, solutions-focused approach to their work. In return, you will have the opportunity to learn, grow, build valuable relationships across the institution, and contribute to a team that is driving meaningful change.

The Senior Leader Assistant supports their leader by ensuring effective daily operations and execution of administrative tasks. This role requires a proactive and organized individual who can manage time-sensitive tasks, interact with a variety of internal and external stakeholders, and contribute to the smooth functioning of the department or unit. The Senior Leader Assistant is entrusted with handling moderately confidential matters and supporting operational needs with accuracy and professionalism.

How You'll Make an Impact

Calendar & Communications Management

• Manage front-office interactions with discretion, greeting visitors while safeguarding confidential discussions and ensuring professional, tactful communication
• Oversee and protect access to the senior leader's calendar, scheduling meetings, appointments, and events while maintaining strict confidentiality of engagements
• Resolve scheduling conflicts with strategic prioritization, ensuring secure time allocation for high-level discussions and confidential matters
• Arrange logistics for meetings, including booking meeting rooms and virtual platforms to support confidential conversations
• Prepare and distribute classified meeting materials, ensuring controlled access to sensitive documents and briefing notes
• Provide proactive reminders of upcoming high-priority commitments, anticipating confidential requirements and deadlines
• Handle rescheduling and cancellations discreetly, balancing confidentiality and operational flexibility while minimizing disruptions

Confidential & Strategic Administrative Support

• Draft, proofread, and format leadership correspondence, including letters, briefing notes, confidential reports, and presentations, ensuring clarity, accuracy, and alignment with institutional priorities
• Take comprehensive meeting minutes, tracking key discussions, strategic decisions, and actionable follow-ups while maintaining strict confidentiality; promptly distribute finalized records to relevant stakeholders
• Ensure all written communications reflect a professional tone and style appropriate to the senior leader's office
• Handle sensitive administrative matters with professionalism, ens