Senior Information Management Analyst

Ontario Securities Commission; Toronto; On-site; CAD 85,000 - 115,000; Full time

Job summary

Ontario Securities Commission (OSC) seeks a Senior Information Management Analyst to lead enterprise records management and information governance across Microsoft 365. You will design and refine lifecycle controls, retention policies, and metadata standards while collaborating with Legal, Privacy, IT, Risk, Internal Audit, and Compliance.

You will drive governance capabilities in SharePoint Online and Purview, translating requirements into practical configurations and sustainable processes.

Qualifications

• University degree in information management, records management, library & information science, IT, business, or related field.
• Professional designation such as Certified Records Manager or Information Governance Professional preferred.
• Information governance or records management experience in public-sector or regulated organization.
• At least seven years of progressively responsible experience in records management or information governance.
• Demonstrated experience implementing information governance in Microsoft 365.
• Hands-on experience with Microsoft Purview Records Management and/or Data Lifecycle Management.

Responsibilities

• Lead the design, implementation, and continuous improvement of information governance and records management framework.
• Develop retention schedules, classification structures, metadata standards, lifecycle rules, and disposition processes.
• Advise business units on managing information effectively throughout its lifecycle.
• Identify opportunities to reduce information risk and improve organization, access, retention, and disposal.
• Support records management for legal holds, regulatory matters, investigations, discovery, and disposition.
• Lead governance adoption and change management activities with cross‑functional partners.

Skills

Information governance

Records management

Microsoft 365

SharePoint Online

Purview (Microsoft Purview)

Data lifecycle management

Change management

Stakeholder engagement

Policy development

Education

Bachelor’s degree in information management or related field

Professional designation (CRM or IG Professional) preferred

Tools

Microsoft Purview

SharePoint Online

Job description

Business Unit Fixed Term (Fixed Term), Full time Closing Date: November 18, 2026

The Ontario Securities Commission (OSC) is the statutory body responsible for regulating Ontario’s capital markets in accordance with the mandate established in the provincial Securities Act and the Commodity Futures Act. The mandate of the OSC is to provide protection to investors from unfair, improper or fraudulent practices, to foster fair, efficient and competitive capital markets and confidence in capital markets, to foster capital formation, and to contribute to the stability of the financial system and the reduction of systemic risk. This mandate is performed through policy, operational, and enforcement activities. The OSC also contributes to national and global securities regulation development.

We offer a diverse, fair, and flexible work environment and take pride in our challenging and rewarding work.

12-month Fixed-Term Contract

The Opportunity

The Ontario Securities Commission is seeking a Senior Information Management Analyst to lead the design, implementation, and continuous improvement of enterprise records management and information governance practices. Reporting to the Manager, Records and Information Governance within Information Services & Digital Solutions, you will provide senior subject‑matter expertise in information lifecycle management, retention and disposition, information classification, metadata, legal holds, information remediation, and the migration of information from legacy repositories. You will also help advance information governance capabilities across Microsoft 365, including SharePoint Online and Microsoft Purview. Working with partners across Legal, Privacy, Information Security, Technology, Risk, Internal Audit, and Compliance, you will translate governance requirements into practical business processes, technology configurations, and sustainable controls. Your work will help ensure that organizational information is accessible, appropriately protected and retained, and defensibly disposed of throughout its lifecycle.

What You Will Do

Information governance and lifecycle management

• Lead the implementation and continuous improvement of the organization’s information governance and records management framework.
• Develop and operationalize retention schedules, classification structures, metadata standards, lifecycle rules, and disposition processes.
• Advise business units on managing information effectively throughout its lifecycle.
• Identify opportunities to reduce information risk, address over‑retention, and improve how information is organized, accessed, retained, and defensibly disposed of.
• Support records management processes related to legal holds, regulatory matters, investigations, discovery, and records disposition.

Compliance monitoring and reporting

• Develop and maintain key performance indicators, key risk indicators, and other measures of information governance effectiveness.
• Monitor compliance with records management policies, retention requirements, and established controls.
• Identify governance risks and control gaps, and provide recommendations to management and senior leaders.
• Support internal audits, risk assessments, and compliance reviews involving records and information management.

Microsoft 365 information governance

• Lead the business design and implementation of records and information governance capabilities in Microsoft 365, including SharePoint Online and Microsoft Purview.
• Translate retention schedules and governance requirements into functional requirements and technology configurations.
• Develop and maintain retention labels, retention policies, record declarations, and related lifecycle controls.
• Support the testing, implementation, and continuous improvement of Microsoft Purview Records Management and Data Lifecycle Management.
• Establish governance requirements for SharePoint Online sites, libraries, metadata, content types, permissions, and information architecture.
• Identify opportunities to automate controls, improve consistency, and strengthen compliance.
• Provide information governance leadership for migrations from legacy repositories to approved platforms.

Advisory services, change management and governance adoption

• Lead discovery sessions and information assessments to understand business processes, repositories, risks, and retention requirements.
• Translate information governance requirements into practical solutions that reflect business and technology needs.
• Develop guidance, standards, tools, training, and targeted communications to help employees meet their information governance responsibilities.
• Support change management activities associated with new policies, technologies, and information management practices.
• Build effective working relationships with business units and partners across Legal, Privacy, Information Security, Technology, Risk, Internal Audit, and Compliance.
• Facilitate working sessions and provide authoritative advice on information governance risks and remediation options.

What You Bring

• A university degree in information management, records management, library and information science, information technology, business, or a related discipline, or an equivalent combination of education and relevant experience.
• A professional designation such as Certified Records Manager or Information Governance Professional is preferred.
• Information governance or records management experience within a public‑sector or regulated organization.
• At least seven years of progressively responsible experience in records management, information governance, information management, or a related field, including experience leading complex enterprise initiatives.
• Demonstrated experience implementing information governance in Microsoft 365.
• Hands‑on experience with Microsoft Purview Records Management and/or Data Lifecycle Management.
• Strong knowledge of SharePoint Online information architecture, including sites, libraries, metadata, content types, and permissions.
• Experience working with enterprise content management or records management platforms.
• Experience developing records and information management policies and supporting organizational change.
• Experience managing legal holds and records disposition or destruction processes, preferably in a public‑sector or regulated environment.
• Strong knowledge of legal and regulatory requirements related to records and information management, as well as leading industry practices.
• Demonstrated ability to influence change and build strong relationships with business, risk, compliance, privacy, security, and technology partners.
• Excellent written and verbal communication skills, including the ability to communicate effectively with senior leaders, business stakeholders, and technical teams.
• A results‑oriented approach, with the ability to work independently, manage competing priorities, coordinate activities, and meet deadlines.

Grow your career and make a difference working at the OSC.

We thank all applicants for their interest in the Ontario Securities Commission. We will contact those selected for an interview.

The OSC is committed to diversity and providing an inclusive workplace and providing accommodation in accordance with the Accessibility for Ontarians with Disabilities Act and the Human Rights Code. It is our priority to ensure employment opportunities are visible and barrier‑free to all under‑represented groups including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the 2SLGBTQI+ community, to achieve an employee demographic profile reflective of the demographic profile of Ontarians.

The OSC is a proud partner with the following organizations: Ascend Canada, BlackNorth Initiative, Canadian Centre for Diversity and Inclusion, and Pride at Work Canada.

If you require an accommodation during the recruitment process, please let us know by contacting our confidential inbox [e-mail].

Visit Accessibility at the OSC to review the OSC’s policies on accessibility and accommodation in the workplace.

At the Ontario Securities Commission (OSC), we carry‑out challenging and meaningful work within a collaborative culture to deliver strong investor protection and foster confidence in capital markets.

Evolving financial markets mean new ways of thinking, and every day is an opportunity to learn, innovate and grow professionally in a supportive, stimulating workplace.

The Ontario Securities Commission is an independent Crown agency that regulates Ontario’s capital markets by making rules that have the force of law and by adopting policies that influence the behaviour of capital markets participants.

The OSC carries out the powers, duties and functions given to it pursuant to the Securities Commission Act, 2021.

The OSC exercises its regulatory oversight function through the administration and enforcement of Ontario’s Securities Act and Commodity Futures Act and administration of certain provisions of Ontario’s Business Corporations Act.