Senior HRIS Functional Analyst - Scheduling and Time Tracking

Randstad Canada; Toronto; Hybrid; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Health and dental benefits

Health spending account

RRSP with company match

Annual learning & development budget

Online learning tools & career support

Membership fee coverage

Vacation, flex and sick days

Hybrid work approach

Commitment to diversity & inclusion

Job summary

The ideal candidate has 3+ years in bid management and corporate marketing, excellent program management skills, and a proactive, collaborative approach. A hybrid, Toronto-based role with strong content development and reporting responsibilities is offered.

Qualifications

• Bachelor’s degree or equivalent in marketing and business development.
• 3+ years experience across bid management and corporate marketing/communications.
• Knowledge of construction consultancy/advisory industry.
• Ability to contribute strategic concepts and execute them.
• Strong project management, organizational and problem-solving skills.
• Ability to manage multiple projects to tight deadlines in a collaborative environment.
• Excellent written and oral communication skills.

Responsibilities

• Promote and support the Bid to Win process for pursuits in Canada, ensuring director/SME participation.
• Partner with client-facing professionals to develop winning marketing strategies and client deliverables.
• Control deliverables from inception to delivery and communicate with internal teams to meet deadlines.
• Support sectors by working with sector leads to develop marketing collateral.
• Provide hands-on project management support for sales and marketing materials.
• Contribute content and final deliverables to internal CMS repositories.
• Manage local business development databases and ensure data accuracy.
• Provide ongoing reporting and tracking of business development and marketing performance.

Skills

Bid management

Marketing & communications

Project management

Client relations

MS Word

PowerPoint

Excel

Team collaboration

Education

Bachelor’s degree

Tools

CMS

MS Office

Content development tools

Job description

You are an experienced Bid Coordinator with 3 years minimum post-graduate experience in a similar looking for the next step or are currently undertaking a similar role in a similar environment.

Working closely with our Canadian Directors and business development professionals, senior leadership across the region, and other Turner & Townsend colleagues, the Bid Coordinator will be responsible for support the development, planning and implementation of a marketing and business development program to expand Turner & Townsend’s brand profile and market share within the region. This role is based in our Toronto office.

To be successful, the incumbent must be able to demonstrate a sound understanding of business development practices, effectively lead the proposal/bid preparation process, and demonstrate strong project management skills. He/She will nurture highly collaborative internal client relationships with segment/service line professionals and SMEs to drive an integrated approach.

Specific responsibilities associated with the Bid Coordinator role include:

• Promote and support Turner & Townsend’s ‘Bid to Win’ process for all pursuits within the Canadian business, ensuring engaged participation from directors and SMEs to achieve a high-quality deliverable.
• Partner with client-facing professionals to develop winning marketing strategies for new business development – supporting the strategy, development and production of custom proposals, bids, presentations, and other client deliverables.
• Control deliverables from inception to delivery and communicate successfully with internal team during the lifecycle of an assignment to ensure compliance with deadlines and requirements.
• Support key sectors, working closely with the sector leads to support and develop marketing collateral.

Content management:

• Provide hands-project management support for the development of a wide range of sales and marketing materials, including case studies, capability documents, service descriptions, team CVs/resumes, etc.
• Contribute best-in-class materials, content and final deliverables to internal content repositories (CMS).

Reporting:

• Manage the various business development and client databases (e.g., CMD) at the local level, ensuring staff are aware of them, using them properly and that the data within them is accurate.
• Provide ongoing reporting and tracking of business development and marketing performance as directed.

Other:

• Act as guardian of the Turner & Townsend brand ensuring consistency across the region.
• Champion Canadian deliverables and initiatives across the region.
• Quality controls: Ensure all work is performed on time, cost effectively and according to Turner & Townsend’s high-quality standards.
• Assist regional and global business generation and marketing teams, as needed.
• Perform other administrative duties as assigned.

Qualifications

• Bachelor’s degree, or the equivalent in prior marketing and business development experience.
• 3+ years of experience across both bid management and corporate marketing/communications, preferably within the construction consultancy, advisory, legal, architecture, or real estate industries.
• A comprehensive knowledge of the construction consultancy/advisory business that adds value or strategically enhances deliverables and initiatives.
• An ability to contribute strategic concepts for business and project initiatives and successfully execute those concepts.
• Excellent project management, organizational and problem solving skills, with a proven ability to implement/enforce procedures and to influence at all levels.
• Should be a self-starter and possess a strong ability to handle multiple projects simultaneously to tight deadlines, with an ability to work in a highly collaborative team environment.
• Superior analytical and oral communications skills; very detail oriented.
• Creative thinker with an ability to communicate complex ideas in a simple way, both written and verbally.
• Utmost in integrity, with a solid work ethic.
• An ability to demonstrate consistently the expectations outlined in Turner & Townsend’s Model of Excellence.
• Strong PC skills required. Expert in the use of Microsoft Office package, especially MSWord, PowerPoint, and Excel.

Additional Information

This posting reflects an existing vacancy that we are actively hiring for.

What's in it for you...

• 100% covered health and dental benefits for you and your dependents (including paramedical services)
• Health spending account, to top up expenses not covered in the benefits program
• RRSP option with company matching
• Annual learning and development budget
• Access to a range of online learning tools, and support for career development and growth
• Coverage of one professional membership or license fee per year, if directly related to your role
• We believe in work-life balance, so you can recharge and take care of what matters most with vacation, flex and sick days
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives
• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging

The base salary range for this full-time role is $60,000 - $85,000 per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

We are an Equal opportunity employer who will ensure accommodations are available for applicants with disabilities upon request. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

We may use automated or AI-based tools to support the screening, assessment, or selection of applicants.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e‑mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.