Senior Front Desk Receptionist

Trs Staffing Solutions, Inc.; Calgary; On-site; CAD 28,000 - 39,000; Full time

Job summary

Fluor seeks a Senior Front Desk Receptionist for its Calgary site on a contract basis. You will be the first contact for employees, clients, contractors, and visitors, delivering a welcoming, professional experience.

Responsibilities include badge and access-card management, phone coverage, contractor coordination, safety documentation, and supporting office services while adhering to security protocols.

Responsibilities

• Maintain a professional, welcoming, and customer-focused reception area for employees, clients, contractors, and visitors.
• Deliver exceptional customer service while representing Fluor in a positive and professional manner.
• Create, issue, and manage visitor badges, employee access cards, and logs, ensuring security protocol compliance.
• Maintain accurate visitor records, access documentation, and reception-related information.
• Provide a consistent telephone presence, directing calls efficiently.
• Coordinate contractor arrivals and departures with site access procedures.
• Maintain JSAs and STAs related to contractor activities and building service work.
• Keep Safety Data Sheets current and accessible per company requirements.
• Administer Fitness Centre applications and memberships with confidentiality.
• Monitor visitor access and follow facility security procedures.
• Support Office Services: meeting rooms, courier services, and general administration.
• Develop positive relationships with employees, clients, vendors, and service providers.
• Assist with emergency response and other office operations as required.

Job description

Senior Front Receptionist

Our client is proud to design and build projects and careers. They are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in their personnel, and helps them develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

Overview

We have an exciting contract opportunity to join our global EPC client as an Senior Front Desk Receptionist

Responsibilities

• Maintain a professional, welcoming, and customer-focused reception area as the first point of contact for employees, clients, contractors, and visitors.
• Deliver exceptional customer service while representing Fluor in a positive and professional manner.
• Create, issue, and manage visitor badges, employee access cards, and visitor logs, ensuring compliance with site security protocols and access requirements.
• Maintain accurate and organized visitor records, access documentation, and reception-related information.
• Provide a consistent and professional telephone presence, efficiently directing and transferring calls both internally and externally.
• Coordinate contractor arrivals and departures, ensuring compliance with site access procedures and building requirements.
• Complete and maintain Job Safety Analyses (JSAs) and Safe Task Assessments (STAs) related to contractor activities and building service work.
• Maintain and update Safety Data Sheets (SDS), ensuring documentation remains current, accessible, and compliant with company requirements.
• Administer and track employee Fitness Centre applications and memberships while maintaining confidentiality and accurate records.
• Maintain a strong focus on security by monitoring visitor access, identifying concerns, and following established facility security procedures.
• Support Office Services functions, including meeting room coordination, courier services, office communications, and general administrative activities within our group.
• Develop and maintain positive working relationships with employees, clients, vendors, contractors, and service providers.
• Assist with emergency response procedures, workplace communications, and other office operations initiatives as required.

PLEASE NOTE: Only those eligible to work in Canada will be considered for this position and only those selected for interviews will be contacted. TRS is an equal opportunity company.

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, or any other criteria protected by governing law.