Senior Financial and Payroll Analyst

YWCA Toronto; Toronto; On-site; CAD 59,000 - 69,000; Full time

Job summary

A community support organization in Toronto seeks a Senior Financial and Payroll Analyst to oversee financial reports and budget preparation. Ideal candidates possess strong Excel and accounting skills, and qualifications include three to five years of relevant experience. This role offers a competitive salary and comprehensive benefits including medical coverage and pension plan.

Benefits

Comprehensive Medical, Vision, and Dental Coverage

Life Insurance and Long-Term Disability Benefit

Multi-Sector Pension Plan

20 vacation days and 12 paid holidays

Qualifications

• Demonstrated knowledge of accounting principles and practices.
• Knowledge of culturally diverse communities.
• Experience working with volunteers or committees.

Responsibilities

• Preparing and overseeing funder budgets and financial reports.
• Perform detailed analysis and reconciliations of payroll-related accounts.
• Assist with year-end closing and preparation of audit working papers.

Skills

Advanced MS Excel skills including Macros, Pivot tables, and V-lookup

Strong organizational and administrative skills

Excellent verbal and written communication skills

Ability to work with people from diverse backgrounds

High accuracy and attention to detail

Education

Three to five years of directly related work experience

Tools

GP Dynamics

Management Reporter

Job description

Overview

Employment Type: Full-Time, Permanent

Work Hours: 35 hours per week

Salary: $59,399 annually (Level 7), plus comprehensive benefits

Location: 87 Elm Street, Toronto, Ontario M5G 0A8

Internal Application Deadline: Monday, October 6, 2025

External Application Deadline: Wednesday, October 8, 2025

Join Our Team

YWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as Trans, intersex, non-binary, agender, and/or Two-Spirit. We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.

Position

The Senior Financial and Payroll Analyst is responsible for:

• Preparing and overseeing funder budgets and financial reports for City of Toronto
• Detailed analysis for quarterly budget projections and annual budget preparation
• Audit preparation
• Backup support to the Senior Manager of Finance
• Other Finance administrative functions

About YWCA Toronto

YWCA Toronto is dedicated to improving the lives of women, girls and gender diverse people. Our programs promote equality, economic security and lives free from violence. We help women, youth and gender diverse people flee violence, secure housing, find jobs, establish their voices, enhance skills and develop confidence. We offer a range of housing options, employment and training programs, community support programs, girls’ programs and family programs. We also engage in systemic advocacy.

Key Responsibilities

• Remains current with all relevant YWCA Policies, government legislation and changes to the Collective Agreement and employee/employer benefits; assess financial impact and communicate findings to the Senior Manager of Finance.
• Prepare monthly trial balance, accruals, payroll cost and benefit entries and inputs into the accounting system; provide detailed salary expense reports across the Association.
• Review and analyze monthly payroll committed reports to ensure accuracy.
• Prepare and distribute monthly payroll reports to each program.
• Update and analyze the master payroll and budget workbook with program managers, directors and the Senior Payroll Administrator.
• Review, analyze and reconcile payroll budget for programs for quarterly meetings and annual budget preparation.
• Conduct research, calculate benefits rates and make recommendations for each budget year.
• Perform detailed analysis and reconciliations of all payroll-related balance sheet accounts and consolidate statements at year-end.
• Act as ongoing point of contact with Managers to ensure payroll budgets are correct and analyze payroll data (> $25 million).
• Provide payroll-related proposals and ad-hoc reports as required.
• Oversee, coordinate and prepare financial components of budget submissions, quarterly and annual reports for City-funded programs.
• Assist in reviewing programs budgets at budget time to ensure inter-program reconciliation and proper accounting for salaries during the annual audit.
• Review and reconcile organization-wide balance sheet accounts and reconcile fundraising revenue entries with the accounting system.
• Prepare fundraising reconciliation reports for year-end audit.
• Reconcile bank accounts and analyze issues related to housing and program accounts.
• Assist with financial monitoring and program audits required by funders.
• Assist with budget preparation, quarterly forecasts, and ensure correct entry of budget information in the accounting system.
• Provide support for general journal entries, monthly financial cycle, HST claims, and accounting software administration.
• Assist with year-end closing and preparation of audit working papers; interact with auditors; troubleshoot program-specific information with Program Managers and Business Administrators.
• Provide software support (e.g., GP and Management Reporter) as needed.
• Research taxation issues with Canada Revenue Agency and assist with submissions to the provincial Ministry of Finance.
• Ensure payroll filing system documents are up to date and organized.
• Undertake special projects as assigned by the Director of Finance and Information Technology and the Senior Manager of Finance, including updates to accounting policies.

Qualifications

• Three to five years of directly related work experience, including working with complex databases.
• Demonstrated knowledge of accounting principles and practices.
• Advanced MS Excel skills including Macros, Pivot tables, and V-lookup; working knowledge of Excel (VBA).
• Advanced competency with accounting software (GP Dynamics and Management Reporter preferred).
• Knowledge of the social service sector and awareness of women’s issues.
• Knowledge of culturally diverse communities.
• Strong organizational and administrative skills with ability to meet deadlines.
• High accuracy and attention to detail; ability to work under pressure and adapt to changing priorities.
• Ability to work with people from diverse backgrounds; positive attitude and strong interpersonal skills.
• Excellent verbal and written communication skills; strategic thinking and ability to anticipate needs.
• Experience working with volunteers or committees.
• Uses good judgment and discretion with confidential information.

What We Offer

• Comprehensive Medical, Vision, and Dental Coverage
• Life Insurance and Long-Term Disability Benefit
• Multi-Sector Pension Plan: Employer’s 5.75% and Employee 3.25%
• Time off: 20 vacation days, 1.5 sick days per month, 12 paid holidays, health promotional days, 4 float days
• Other Benefits: Child Care Benefits, Maternity/Parental Leave, Educational/Sabbatical Leave, and Financial Assistance for Professional Development

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace represented by CUPE Local 2189. This position is within the Bargaining Unit. Please indicate on your cover letter if you are an internal candidate. For internal applicants, this position is not secondable.

Posting Date: September 26, 2025

YWCA Toronto transforms lives. As the city’s largest multi-service women’s organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing.

We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.

Vaccination Policy: In accordance with YWCA Toronto’s policy, all employees are strongly encouraged to obtain all COVID-19 vaccinations and boosters as recommended by public health.

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring.

YWCA Toronto promotes anti-oppression and adheres to the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process upon request. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted. YWCA Toronto is a scent-sensitive workplace.