Senior Finance Officer

Inuit Tapiriit Kanatami; Ottawa; Presencial; CAD 70.000 - 110.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Employer-paid group insurance

RRSP contributions

Annual training allowance

Health and wellness allowance

Relocation allowance

Vacation – 3 weeks/year

Paid Christmas break

Descripción de la vacante

Inuit Tapiriit Kanatami is seeking a Senior Finance Officer to help manage ITK’s financial system, funding contracts, and reporting.

You will coordinate budgets, funding proposals, and funding agreements, while supporting internal and external reporting and financial controls. The role requires strong accounting knowledge, ADP payroll experience, and the ability to work across teams in a timely manner.

Formación

• Proficient in all aspects of financial processes.
• Financial reporting and analysis.
• Knowledge of budget management.
• Payroll experience – using ADP.
• Strong problem solving and analysis skills.
• Ability to take initiative and exercise sound judgement without direction.
• Strong organization skills and attention to detail.
• Excellent oral and written communication in English; Inuktitut or French an asset.
• Must have familiarity with Inuit committees and organizational structures.

Responsabilidades

• Coordinate budgets for funding proposals and monitor variances.
• Coordinate review and approval of ITK funding proposals.
• Manage review, approval and submission of funding agreements.
• Prepare monthly and quarterly financial reports for staff and management.
• Coordinate external reporting of project activity and funding.
• Serve as primary contact for internal and external funding matters.
• Coordinate budgets for organizational and project workplans and provide monthly reports.
• Assist in development and management of budgets with Inuit Treaty Organizations.

Conocimientos

Financial processes

Financial reporting

Budget management

ADP payroll

Problem solving

Attention to detail

Communication skills

Excel

Power BI

General office software

Educación

Diploma or degree in accounting or business administration

Five to seven years of senior finance experience

Herramientas

Microsoft Dynamics 365 Business Central

ADP

Excel

Power BI

Word

Outlook

Descripción del empleo

JOB SUMMARY

Reporting to the Manager, Finance & Administration, the Senior Finance Officer will be responsible for assisting in managing ITK’s overall financial system, particularly managing all funding contracts and agreements, financial reporting, budget management and assisting with procurement process.

KEY ACCOUNTABILITIES

ITK FUNDING PROPOSALS

• Coordinate the Proposal for Funding process
  • Assist in developing budgets for funding proposals.
  • Review proposals, ensure reviewed/approved by all relevant parties, before submission
  • Be the point of contact for staff/funders during negotiations
  • Maintain status report of submitted proposals

ITK FUNDING AGREEMENTS

• Coordinate the Review, approval and management of funding agreements.
  • Manage the review, approval and submission of funding agreements
  • Create and maintain funding agreement directory and database
  • Monitor funding timelines and reporting requirements
  • On going communications with project staff on key aspects of agreement
• Internal reporting
  • Monthly/quarterly reports/meetings with staff, directors and management
• External reporting
  • Prepare timely financial reports, coordinate preparation and review of project activity reports.
  • Coordination the submission of financial and activity and reports and manage inquires.
• Serve as primary contact relating to Funding agreements internally and externally

ITK PROJECT WORKPLANS

• Coordinate the preparation of budgets for organizational and project workplans.
  • Prepare budgets in collaboration with relevant staff
  • Coordinate review and approval of budgets
  • Ongoing monitoring of workplans and budgets
  • Provide monthly reports
  • Coordinate quarterly reviews, update budgets, if needed.
  • On going communications with project staff on key aspects of agreement

FUNDING AGREEMENTS with Inuit Treaty Organizations

• Coordinate the preparation, approval and management of funding agreements with Inuit Treaty Organizations.
  • Prepare for review, approval and submission of funding agreements
  • Create and maintain funding agreement directory and database
  • Monitor timelines and reporting requirements
  • On going communications with project staff on key aspects of agreement
• External reporting
  • Coordinate the receipt of timely financial and activity reports
  • Verify and share reports with project staff
• Serve as primary contact relating to ITOs Funding agreements

FINANCE

• Assist in preparations for annual audits.
• Assist in the development of the finance department operational plan.
• Assist the department in developing and documenting policies and procedures related to finance and administration.
• Assist in training/orientation on software and processes
• Prepare reports, charts, forms, correspondence, briefing notes and other (financial) documents as required by the Manager or Director
• Act as back up for payables

BUDGET & REPORT MANAGEMENT

• Assist the Manager in developing and preparing financial update reports for ITK departments i.e. budget status reports, contract/proposal status etc.
• Assist in developing ITK’s corporate budgets for Executive and Board approval.
• Assist in developing others reports, as needed.

AUTHORITY:

• The incumbent may make recommendations regarding payment of accounts and the design of processes and any other process that would be beneficial. However, this position has no financial authority as decisions are made within specific guidelines established by ITK management, by-laws and the Director;

Performs other duties as assigned.

QUALIFICATIONS

KNOWLEDGE AND SKILLS

• Proficient in all aspects of financial processes
• Financial reporting and analysis;
• Knowledge of budget management
• Payroll Experience – using ADP
• Strong problem solving and analysis skills
• Ability to take initiative and exercise sound judgement without direction.
• Strong organization skills;
• Excellent computer skills; accounting software (Business Central), Excel, Word and Outlook, Power BI;
• Understanding of Inuit committees and organizational structures and how they function; Excellent oral and written communication skills;
• Must be culturally sensitive and able to work co-operatively with a variety of individuals and groups;
• Effective attention to detail and a high degree of accuracy; and,
• Must have excellent oral and written communication skills (primarily in English; Inuktitut and/or French an asset);

EXPERIENCE

• Five to seven years of work experience performing as a Senior Finance Officer

EDUCATION

• A diploma or degree in accounting, business administration or another relevant field, or:
• Any combination of education and experience providing the required skill and knowledge for successful performance is evident.

OTHER INFORMATION

• Much of the work must be delivered in accordance with specific timelines;
• Frequent short notice deadlines.

BENEFITS

Conditional to ITK’s Human Resources Policies, you may be eligible for:

• 100% employer-paid group insurance upon hire
• Employer RRSP contributions
• Annual training allowance
• Excellent health and wellness allowance
• Relocation allowance
• Vacation – starting at 3 weeks/year
• Paid Christmas break (usually between Xmas and New Year)
• Candidates with exceptional skills or experience may be considered for compensation above the posted range.

*Applicants who are a Beneficiary under a Land Claims Agreement will be given priority hiring. We encourage applicants to self-identify.

We would like to thank all applicants in advance for their interest in ITK however, only those selected for an interview will be contacted.