Senior Facilities Planner

University of Toronto; Toronto; On-site; CAD 106,000 - 125,000; Full time

Job summary

A leading educational institution in Toronto is seeking a Senior Facilities Planner. The ideal candidate will lead large capital projects and develop planning solutions aligned with the campus's academic mission. Candidates should have significant experience in architectural design and facilities planning, strong project management skills, and a background in stakeholder engagement. This role offers a full-time position with competitive compensation.

Qualifications

• Minimum seven years in facilities planning and architectural design.
• Experience leading multi-disciplinary building projects.
• Proven ability to manage competing priorities.

Responsibilities

• Lead planning of large capital projects.
• Translate institutional priorities into space strategies.
• Engage with diverse groups for project consensus.

Skills

Technical proficiency with planning tools

Project planning and management

Excellent communication skills

Analytical and numerical skills

Interpersonal and facilitation skills

Education

Degree in Architecture

Training in facilities planning or project management

Tools

Microsoft Office Suite

CAD software

Adobe Creative Suite

Job description

Date Posted: 11/19/2025
Req ID: 46067
Faculty/Division: UofT Mississauga
Department: UTM: Facilities, Management & Planning
Campus: University of Toronto Mississauga (UTM)

ABOUT US:

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential. Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

YOUR OPPORTUNITY:

Reporting to the Associate Director, Campus Planning & Development, the Senior Facilities Planner plays a pivotal role in shaping the physical, academic, and operational future of the University of Toronto Mississauga. As a senior member of the Planning, Design & Construction team within Facilities Management & Planning, you will lead the planning of large and complex capital projects, campus infrastructure initiatives, and major renovation projects under the UTM Capital Projects & Space Allocation Committee (MCaPS).

This role provides an exceptional opportunity to influence strategic decision-making by developing innovative, data-driven planning solutions that support UTM’s academic mission, research growth, and long-term campus vision. You will translate institutional priorities into well-grounded space strategies, prepare comprehensive feasibility studies and functional programs, and steward projects from early concept through design to ensure alignment with governance-approved objectives.

Working in a highly collaborative environment, you will engage with academic and administrative leaders, technical stakeholders, consultants, and external authorities. You will manage sensitive discussions with clients, build consensus among diverse groups, and provide authoritative planning advice that informs campus development decisions at both the project and institutional level.

The Senior Facilities Planner is a trusted advisor and a subject matter expert in facilities planning, bringing architectural expertise, analytical rigor, and strategic insight to advance UTM’s commitment to excellence, sustainability, accessibility, and inclusive design. This is a high-impact role for an experienced professional who thrives on solving complex planning challenges and contributing meaningfully to the evolution of a growing research campus.

QUALIFICATIONS REQUIRED:

EDUCATION:

• Degree in Architecture or an equivalent combination of education and experience
• Additional training or certification in facilities planning, project management, data analytics, or space planning methodologies considered an asset
• Commitment to ongoing professional development, including staying current with emerging approaches to campus planning, sustainability, accessibility, and design excellence

EXPERIENCE:

• Minimum seven (7) years of progressively responsible experience in facilities planning and architectural design for major, high-profile capital projects
• Demonstrated experience leading full-scope planning processes for multi-disciplinary building projects, from feasibility and programming through to construction administration
• Experience negotiating sensitive planning issues with clients, building consensus, and managing competing priorities
• Experience performing statistical and facilities analyses, including space utilization studies, functional programming, and scenario testing
• Proven experience working collaboratively with architects, engineers, cost consultants, and other specialists throughout planning and design stages
• Experience in post-secondary or public-sector environments is preferred; familiarity with Council of Ontario Universities (COU) space standards and university planning methodologies an asset
• Experience preparing planning reports, business cases, governance materials, and capital project documentation
• Experience coordinating consultant procurement processes (ITQ/RFP), proposal evaluation, and scope development is advantageous

SKILLS:

• Strong technical proficiency with planning and design tools, including Microsoft Office Suite (Excel, Word, PowerPoint, Project), CAD software, Bluebeam, Adobe Creative Suite, and collaborative platforms such as Miro
• Excellent project planning and project management skills, including ability to manage multiple concurrent initiatives with strict deadlines and limited supervision
• Exceptional written, visual, and verbal communication skills, including the ability to prepare high-quality planning reports, presentations, and schematic design materials
• Strong analytical and numerical skills with the ability to interpret complex data, evaluate options, and present evidence-based recommendations
• Effective interpersonal, facilitation, and consensus-building skills; ability to navigate sensitive discussions with tact, diplomacy, patience, and sound judgment
• Demonstrated ability to work collaboratively within a consultative team environment, while also exercising initiative and independence
• Creative and strategic thinker with the ability to generate innovative planning solutions and adapt quickly to changing institutional needs
• Strong leadership skills and ability to guide committee discussions, mentor junior staff, and support cross-departmental initiatives
• Proven ability to plan and manage multiple projects within strict budget and timeline constraints

OTHER:

• Experience working in a large, multi-stakeholder, unionized, or public-sector environment, with an understanding of the complexities of academic institutions
• Familiarity with the Ontario Building Code (OBC), Accessibility for Ontarians with Disabilities Act (AODA), health and safety regulations, and municipal planning frameworks
• Knowledge of sustainability and climate-resilience principles, and ability to incorporate them into planning recommendations
• Experience with space inventory databases, data visualization tools, or other facilities management and space inventory systems to support space planning and reporting (e.g., Archibus, ServiceNow)
• Ability to prepare procurement documents (ITQ/RFP), evaluate consultant proposals, and support transparent selection processes
• Familiarity with Indigenous design principles and commitment to integrating inclusive and culturally informed approaches into planning and design processes
• Strong negotiation skills and ability to represent user needs throughout design and implementation phases
• Experience supporting or leading master planning initiatives

Job Details:
Closing Date: 11/30/2025, 11:59PM ET
Employee Group: Salaried
Personnel Subarea: PM
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 4 – Hiring Zone: $106,705 - $124,491 – Broadband Salary Range: $106,705 - $177,843
Job Category: Facilities/Ancillary Services

DIVERSITY STATEMENT

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

ACCESSIBILITY STATEMENT

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].