Senior Executive Assistant

Loblaw Companies Limited; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading Canadian eCommerce firm is looking for a Senior Executive Assistant to support C-suite executives. This role involves managing calendars, planning travel, and handling sensitive information. The ideal candidate has over 7 years of executive support experience, proficiency in MS Office, and superior communication skills. If you thrive in a dynamic, fast-paced environment and are a self-starter, apply today.

Benefits

Diverse work culture

Accommodation for disabilities

Qualifications

• Minimum of 7 years executive support experience, with 5 years supporting C-suite executives.
• Proficiency in MS Office and exceptional skills in PowerPoint.
• Ability to manage sensitive business information confidentially.

Responsibilities

• Manage calendar and email for executives, plan meetings and travel.
• Handle sensitive and confidential matters.
• Prepare documents and reports for meetings.

Skills

Organizational skills

Communication skills

Attention to detail

Interpersonal skills

Problem-solving

Tools

MS Office

G-Suite

PowerPoint

Job description

A at Loblaw Digital, we know that our customers expect the best from us. Whether that means building the best, most innovative online shopping experience, or designing an app that will impact the lives of people across the country, we’re up for the challenge. From our office in Downtown Toronto, we’ve created leading eCommerce experiences in the online grocery shopping, beauty, pharmacy, and apparel spaces, and we’re only just getting started.

Why is this role important?

Seeking a seasoned Senior Executive Assistant to support two executives, our Chief Digital Officer and SVP, Engineering & AI. To be successful in this role the candidate must possess a high degree of professionalism, exceptional organizational and planning skills, the ability to manage multiple priorities, a keen attention to detail, and the ability to build and maintain effective relationships at various levels across the organization.

The role will include assisting the Executives you support with administrative initiatives, project coordination, developing agendas, project plans and documents. This role requires a high level of anticipation, attention to detail, judgement, confidentiality, and problem solving.

What You'll Do:

• Complete a broad variety of administrative tasks for executives including calendar and email management, event planning, travel arrangements, expense reports, preparing, and/or modifying correspondence, materials and agendas, and work on special projects/assignments as required.
• Typically performs a variety of routine office duties involving record and file maintenance, meeting/travel arrangements, planning and execution of on or offsite meetings, processing expense reports, department and company event planning (e.g. off sites, team building, group meetings, holiday party)
• Assists with overall management of the office including and not limited to ordering supplies, communicate repair and maintenance requests, forward and process invoices for payment and handle office vendor partnerships.
• Handle daily calendar including scheduling of meetings, appointments and booking all travel arrangements (local, national, and international).
• Use professional judgment to screen, prioritize and determine actions for incoming inquires.
• Function autonomously, exercise discretion and judgment, and works independently on a variety of complex and diversified assignments and special projects.
• Handle highly sensitive and confidential matters as part of daily administrative duties.
• Assess priorities for each leader on a daily/ weekly basis and use good judgement and make reasonable determinations of which tasks should take priority over others.
• Support in pre-screening various reporting for accuracy and completeness prior to sharing with Executive for final review.
• Prepare or modify documents such as internal and external presentations, correspondence, reports, memos, and emails.
• Display sensitivity to tight deadlines as well as to multiple and changing priorities.
• Prepare for meetings including determining internal deadlines and coordinating to ensure that department anchors and priorities are reflected accurately. and
• Update and develop materials according to client standards before submission and review.
• Follow up and Act as a liaison with various individuals both internally and externally, at all levels of the organization. Items will range from reporting, calendar management and administrative tasks involving multiple stakeholders.
• Support the business by being the lead to coordinate conferences and special events, team meetings, booking conference rooms/meeting rooms /arranging for catering services, technical equipment, materials and serving on committees as appropriate.
• Other administrative support such as filing and photocopying as required.
• Ad hoc assignments as required

What You'll Bring:

• Minimum of 7 years of progressive executive support experience, with at least 5 years directly supporting C-suite executives in a large, publicly traded, and highly matrixed corporate environment is essential
• Proficiency in MS Office/G-Suite with exceptional skills in PowerPoint and a keen attention to detail and high degree of accuracy.
• Superior written and oral communication skills.
• Proficient with business and personal errands
• Excellent interpersonal skills with the ability to foster and develop strong internal and external relationships.
• Able to manage sensitive business information in a confidential and professional manner.
• Superior organizational and time management skills, with the demonstrated ability to work effectively in a fast-paced environment, and juggle multiple priorities
• Organized and able to move quickly within a fast-paced environment
• Strong ability to prioritize multiple projects and manage time well
• Exceptional interpersonal skills to effectively source information, obtain approvals and build relationships
• Self-starter, proactive, and flexible
• Polished and professional disposition
• Periodic travel may be required between Toronto, Brampton and North York offices and other locations as needed

How You’ll Succeed:

At Loblaw Digital, we seek great people to continually strengthen our culture. We believe great people model our values, are authentic, build trust and make connections.

We’re able to keep innovating because our colleagues are passionate about their work and excited about the future of eCommerce.

If you have big ideas, undeniable enthusiasm, and thrive in a collaborative, creative, and diverse group, we’ll get along just fine.

Looking for a challenge? Good. Love an innovative work environment? Even better.

Apply today.

Employment Type: Full time

Type of Role: Regular

Loblaw Digital recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the products we sell, the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants with disabilities in the recruitment and assessment process and when hired.

In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.