Senior Executive Assistant

Vaco by Highspring; Okotoks; On-site; CAD 70,000; Full time

Job summary

A leading consulting firm in Okotoks, Alberta is seeking a Senior Executive Assistant to manage calendars, prepare reports, and ensure operational efficiency. The ideal candidate has over 5 years of experience in executive support, strong organizational skills, and proficiency in MS Office. This permanent position offers a competitive salary of $70,000 and requires onsite presence five days a week.

Qualifications

• 5+ years of Executive Assistant experience required.
• Strong organizational and multitasking skills are essential.
• Excellent communication and discretion are a must.

Responsibilities

• Manage calendars, meetings, and travel for the executive team.
• Prepare polished reports and presentations for meetings.
• Coordinate with teams across the company for efficient operations.

Skills

Organizational skills

Multitasking

Communication

Proficiency in MS Office

Discretion

Tools

Sage 300

Microsoft Excel (Pivot Tables, VLOOKUPS)

Job description

Job Title: Senior Executive Assistant

Job Type: Permanent position, 5 days on site, Okotoks Alberta

Job Salary: $70,000

About the Opportunity

• Manage calendars, meetings, and travel for the executive team.

• Gather, research, and organize all information on an issue, then provide it in one clear, concise email so the VP can make informed decisions quickly.

• Track key projects, deadlines, and follow-ups—ensuring nothing slips through the cracks.

• Act as the primary contact with our IT provider on behalf of the VP, coordinating requests and solutions.

• Register and coordinate event participation for the VP and other executives, handling all logistics to simplify their schedules.

• Prepare polished reports, presentations, and materials for internal and external meetings.

• Coordinate with teams across the company to keep operations aligned and efficient.

• Handle confidential information with discretion.

• Anticipate needs, suggest improvements, and drive efficiency across operations.

About You

• 5+ years of Executive Assistant experience.
• Strong organizational and multitasking skills.
• Proficiency in MS Office, specifically Pivot Tables and VLOOKUPS
• Excellent communication and discretion.
• Experience with Sage 300