Senior Executive Assistant

Vaco Recruiter Services; Okotoks; On-site; CAD 80,000 - 100,000; Full time

Job summary

A recruitment agency is seeking an experienced Executive Assistant in Okotoks to manage schedules, meetings, and travel for the executive team. The ideal candidate has over 5 years of experience, strong organizational skills, and proficiency in MS Office. This full-time position offers a salary starting at $70,000 per year and requires candidates to reside in the Calgary or Okotoks Area.

Qualifications

• 5+ years of Executive Assistant experience.
• Strong organizational and multitasking skills.
• Proficiency in MS Office, specifically Pivot Tables and VLOOKUPS.
• Excellent communication skills.
• Experience with Sage 300.

Responsibilities

• Manage calendars, meetings, and travel for the executive team.
• Gather, research, and organize information for the VP.
• Track key projects, deadlines, and follow-ups.
• Act as a primary contact with the IT provider.
• Prepare reports and presentations for meetings.

Skills

Executive Assistant experience

Organizational skills

Multitasking skills

Proficiency in MS Office

Communication skills

Experience with Sage 300

Job description

About the Opportunity

Manage calendars, meetings, and travel for the executive team. Gather, research, and organize all information on an issue, then provide it in one clear, concise email so the VP can make informed decisions quickly. Track key projects, deadlines, and follow-ups—ensuring nothing slips through the cracks. Act as the primary contact with our IT provider on behalf of the VP, coordinating requests and solutions. Register and coordinate event participation for the VP and other executives, handling all logistics to simplify their schedules. Prepare polished reports, presentations, and materials for internal and external meetings. Coordinate with teams across the company to keep operations aligned and efficient. Handle confidential information with discretion. Anticipate needs, suggest improvements, and drive efficiency across operations.

About You

• 5+ years of Executive Assistant experience.
• Strong organizational and multitasking skills.
• Proficiency in MS Office, specifically Pivot Tables and VLOOKUPS.
• Excellent communication skills.
• Experience with Sage 300.

Salary Range

$70,000+ / year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.

When referencing this job, quote #458211

You must currently reside within the Calgary or Okotoks Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.