Senior Executive Assistant

Aston Carter; Calgary; On-site; CAD 80,000 - 90,000; Full time

Job summary

A leading corporate talent solutions provider in Calgary is seeking a Senior Executive Assistant to provide administrative support at the C-suite level. The role involves managing calendars, handling correspondence, and coordinating travel. Ideal candidates have over 10 years of experience as an executive assistant with proficiency in Microsoft Office. This is a full-time, onsite position offering competitive pay and benefits.

Benefits

Vacation plans

RRSP matching

Opportunities for internal promotion

Qualifications

• 10+ years of experience as an executive assistant, preferably with C‑suite exposure.
• Proficient in managing high-level calendars and communications.
• Familiarity with Microsoft Office Suite and scheduling tools.

Responsibilities

• Maintain and organize executives' calendars and schedule meetings.
• Handle correspondence and ensure timely follow-ups.
• Prepare and edit important documents and reports.
• Coordinate travel arrangements for executives.
• Support in planning company events and activities.
• Maintain confidentiality with sensitive information.
• Prepare expense reports and track budgets.
• Liaise between departments and external partners.

Skills

Executive assistant experience (10+ years)

High-level calendar management

Microsoft Office Suite proficiency

Driver's license and own vehicle

Education

High school diploma

Job description

Job Title: Senior Executive Assistant

Job Description

The Executive Assistant provides essential administrative support at the C‑Suite level by managing daily tasks, streamlining communication, and ensuring seamless coordination of activities. This role involves working collaboratively with colleagues to maintain efficient operations and contribute to organizational success.

Responsibilities

• Maintain and organize calendars, scheduling appointments, and meetings as needed.
• Handle incoming and outgoing correspondence, including emails, calls, and written communications, ensuring timely follow‑up and action.
• Prepare and edit documents, presentations, and reports with a high degree of accuracy and professionalism.
• Coordinate travel arrangements, including booking flights, accommodation, and transportation.
• Assist in planning and executing company events, meetings, and off‑site engagements.
• Maintain confidentiality and exercise discretion when handling sensitive information.
• Support with expense report preparation, invoice processing, and budget tracking.
• Act as a liaison between departments or external partners.
• Perform other administrative duties as assigned to ensure the effectiveness and efficiency of the office.

Essential Skills

• Minimum of 10+ years of executive assistant experience, including experience with C‑suite and CEOs.
• High‑level calendar management experience, including organizing meetings and communicating with other C‑suite members and customers.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.
• High school diploma.
• Driver's license and own vehicle.

Work Environment

Five days in the office with flexible hours, typically from 8 AM to 4:30 PM, with the option to start earlier. The environment is laid‑back yet holds high standards, emphasizing the importance of hosting customers and treating people well. This position offers opportunities for internal promotion and long‑term benefits, including vacation plans and RRSP matching.

Job Type & Location

This is a Permanent position based out of Calgary, Alberta.

Pay and Benefits

The pay range for this position is $80 000.00 – $90 000.00/yr.

Workplace Type

This is a fully onsite position in Calgary, AB.

À propos d'Aston Carter:

AstonCarter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l’industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [e-mail]

About Aston Carter:

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail]