Senior Corporate Estate Administrator, Restructuring and Recovery

emergiTEL Inc.; Toronto; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

A dynamic advisory firm in Toronto is seeking a Corporate Estate Administrator to support their insolvency and restructuring practice. This role involves administering corporate insolvency files, managing legal documentation, and providing administrative support in a fast-paced environment. The ideal candidate has 5+ years of experience in insolvency administration and is proficient with insolvency software. This opportunity is ideal for those looking to specialize in financial recovery processes.

Qualifications

• Minimum of 5 years of experience in an insolvency administration role.
• Experience using insolvency software 'Ascend' is required.
• Strong verbal and written communication skills.

Responsibilities

• Administer corporate insolvency files, including data entry of creditor, debtor, asset, and liability information.
• File statutory documents with the Official Receiver and/or Court.
• Correspond with stakeholders and respond to inquiries as appropriate.

Skills

Detail-oriented

Highly organized

Strong verbal and written communication skills

Excellent organizational skills

Proficient in Microsoft Excel

Ability to handle sensitive data

Self-starter

Team collaboration

Education

Enrollment in the Insolvency Administration Course or IAA designation

Tools

Ascend software

Microsoft Office applications

Job description

Overview

Location: Toronto, ON | Industry: Professional Services | Employment Type: Full-Time Hybrid

Our client, a dynamic mid-sized advisory firm with a strong presence in corporate restructuring and insolvency, is seeking a Corporate Estate Administrator to support their growing recovery and restructuring practice. This is an excellent opportunity to join a collaborative team that helps businesses navigate complex financial challenges and formal insolvency processes.

The successful candidate will be detail-oriented, highly organized, and capable of managing time-sensitive administrative and compliance responsibilities within a fast-paced professional environment.

Responsibilities

• Administer corporate insolvency files, including data entry of creditor, debtor, asset, and liability information
• File statutory documents with the Official Receiver and/or Court, manage regulatory deadlines, prepare affidavits, and coordinate legal notices and advertisements
• Correspond with stakeholders and respond to or triage inquiries as appropriate
• Review and track creditor claims
• Support the preparation of stakeholder reports and engagement summaries, including meeting minutes and internal documentation
• Assist with claims under the Wage Earner Protection Program
• Prepare and file HST returns for corporate files
• Manage accounts payable and disbursements, including cheque preparation and backup documentation
• Maintain and update firm-managed web pages related to active insolvency files
• Assist with billing processes, including time entry, invoice generation, and tax filings for court approval
• Perform PPSA and corporate registry searches
• Support scheduling of professional staff across various engagement files
• Coordinate logistics such as appointments, travel, and internal meetings for professional staff
• Liaise with vendors and manage engagement-related service contracts
• Prepare and maintain online data rooms for use during formal proceedings
• Provide general administrative support to restructuring professionals as needed

Qualifications

• Minimum of 5 years of experience in an insolvency administration role within a professional services environment
• Experience using insolvency software "Ascend" is required
• Enrollment in or willingness to enroll in the Insolvency Administration Course offered by CAIR or IAA designation
• Strong verbal and written communication skills
• Excellent organizational skills and high attention to detail
• Proficiency in Microsoft Excel and familiarity with other Microsoft Office applications
• Ability to handle sensitive data and confidential materials professionally
• Self-starter who thrives in a fast-paced, deadline-driven environment
• Comfortable working independently and collaboratively within a team setting

About the Opportunity

This is a great opportunity for an experienced administrator looking to specialize or grow within the insolvency and restructuring field. You’ll work closely with a knowledgeable team of professionals who are passionate about helping businesses through financial transition and recovery.