Senior Coordinator, Annual Campaign, PLG

UJA Federation of Greater Toronto; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading non-profit organization in Toronto is seeking a detail-oriented Senior Coordinator to provide project management and administrative support for fundraising initiatives. The ideal candidate will manage donor data, enhance communication with stakeholders, and support volunteer fundraising teams. Candidates should be organized, tech-savvy, and capable of multitasking. A post-secondary education is required, along with strong communication skills and enthusiasm for advancing the organization’s mission.

Qualifications

• Post-secondary education in a relevant field of study or equivalent work experience.
• Experience in creating systems and general administrative management.
• Strong organization and communication skills required.

Responsibilities

• Support the Associate Vice President, PLG with calendar management and meeting preparation.
• Serve as the main contact for stakeholders, ensuring professional communication.
• Manage donor and prospect data in Salesforce and generate reports.

Skills

Organizational skills

Communication skills

Technical skills with Microsoft Office Suite

Analytical capability

Ability to multi-task

Education

Post-secondary education in a relevant field

Tools

Salesforce

Microsoft Office

Job description

About UJA Federation of Greater Toronto

At UJA Federation of Greater Toronto, our vision is to lead the most vibrant Jewish community in North America - a community characterized by its diversity, unity, compassion, generosity and commitment to Jewish values. Together with our philanthropic, volunteer and professional leadership, we are changing lives. As one of North America’s leading Jewish non-profits, UJA Federation of Greater Toronto works to preserve and strengthen the quality of Jewish life in Greater Toronto, Canada, Israel and around the world.

About the Opportunity

The Philanthropic Leadership Group (PLG) is seeking a detail-oriented, proactive Senior Coordinator to deliver high-level project management, administrative support, and stakeholder engagement for our Annual Campaign and Women’s Philanthropy initiatives. Reporting to the Associate Vice President, Annual Campaign, PLG, the Senior Coordinator plays a critical role in supporting fundraising professionals and volunteer leadership, enhancing donor stewardship processes, and ensuring operational excellence across the department.

Key Responsibilities

• Provide support to the Associate Vice President, PLG, including calendar management, meeting preparation, and handling sensitive donor inquiries.
• Serve as the primary point of contact for internal and external stakeholders, ensuring clear, timely, and professional communication.
• Coordinate and support volunteer and professional fundraising teams (within PLG), ensuring they have the tools and information needed for success.
• Prepare weekly updates and tailored support to campaign chairs to keep them informed and equipped to lead fundraising efforts.
• Lead cross-departmental project management, ensuring clear deliverables, strong communication, and on-time completion.
• Represent PLG as a front-line ambassador, delivering exceptional customer service to donors, lay leaders, volunteers, and community partners.
• Manage donor and prospect data in Salesforce and other systems, generating reports and insights to support campaign strategy.
• Other duties as assigned

Skills and Competencies

• Post-secondary education in a relevant field of study or equivalent work experience.
• Experience creating systems and general administrative management
• Passionate advocate and visible champion of UJA’s mission, values, and goals, inspiring others through action and unwavering commitment to advancing our shared purpose.
• Advanced technical skills to support use of Outlook, Microsoft Office Suite
• Excellent organizational and time management skills – ability to work independently to meet timelines and priorities
• Ability to work independently as well as in a team
• Strong organization skills and communication skills
• Ability to multi-task effectively, handling many responsibilities at the same time
• Excellent computer software skills (Microsoft Office, Excel, Outlook) and an aptitude to learn new software and database programs
• Strong analytical capability with excellent attention to detail
• Enthusiasm, creativity, innovation and the ability to thrive in a fast-paced environment
• Availability to work some nights and/or weekends
• Experience in Salesforce (or another CRM) considered an asset, but not required.

Commitment to Inclusion and Accessibility

UJA Federation is proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities.

We are committed to creating an inclusive and accessible workplace, and believe this is essential to ensure that every member of our team can thrive. We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.