Senior Contract Manager

Canadian Commercial; Ottawa; Hybrid; CAD 62,000 - 74,000; Full time

Benefits offered by this job

Competitive pay

EFAP

Learning & development

Health allowance

Onsite fitness

Job summary

The Canadian Commercial Corporation in Ottawa, ON is seeking a Contract Administrator to review supplier invoices, validate against contracts, and support the financial administration of routine transactions.

Reporting to the Manager, Finance Contract Administration, you will enter contract updates, manage billing schedules, initiate payment actions, and liaise with stakeholders to resolve data quality issues across DPSA and international contracts in a hybrid work environment.

Qualifications

• Completion of post-secondary education in commerce or business administration, accounting
• Minimum of 1 year of experience in contracting and financial management
• Knowledge of core accounts payable/receivable processes and procedures
• Knowledge of Unit 4 and CCC systems
• Proficiency with office software and databases; bilingualism is an asset

Responsibilities

• Review supplier invoices to ensure alignment with contract and payment schedules
• Set up new and changed contracts and enter transactional information into financial systems
• Initiate payment, billing and collection actions and resolve issues with contract stakeholders
• Update project-specific financials to track invoice payments
• Assist in preparing certification documentation for suppliers and notices to government departments
• Liaise with buyers, government representatives, or financial institutions to resolve data quality issues
• Investigate gaps in data requiring information from multiple stakeholders
• Support diverse contract vehicles (DPSA, international) and CCC contract managers

Skills

Attention to detail

Communication

Teamwork

Organizational skills

Education

Post-secondary education in commerce or business administration, accounting

Tools

Unit 4

Office software & databases

Enterprise software

Job description

Contract Administrator CCC-2 Salary: $62,029 - $73,670.

We are committed to delivering Canada to the world, and we want you to join us on this mission. The Canadian Commercial Corporation is Canada’s only government to government contracting agency. For over 75 years, governments around the world have entrusted us to reliably deliver made-in Canada solutions and projects of national importance. Through our international contracting expertise, we simplify and expedite acquisitions from Canadian suppliers across sectors including aerospace, defence and security, information and communications technology, cleantech and energy, and public infrastructure. If you want to support Canadian businesses to build successful commercial relationships with governments around the world, CCC could be your next career move.

Reporting to the Manager, Finance Contract Administration, the Contract Administrator undertakes financial administration with a focus on the review and validation of supplier invoices. This role provides support on other financial administration activities for lower complexity transactions.

What you’ll be doing

• Review supplier invoices to ensure alignment with contract and payment mechanisms / schedules
• Set up new and changed contracts - enter transactional information including contract updates, amendments, performance requirements, status, and billing schedules/information into financial and contract management systems and databases
• Initiate payment, billing and collection actions and undertake required issue resolution through analysis and contact with contract stakeholders
• Update project-specific financials to track progress (both invoice and payments)
• Assist in the preparation of certification requirement documentation for suppliers and notices to government departments
• Liaise with contract stakeholders to resolve data quality issues including missing information and/or incorrect information or missing payments. Stakeholders may include buyers, Canadian government representatives, or financial institutions
• Investigate gaps and deficiencies in data and information requiring identification and collection from multiple stakeholders and systems
• Support a range of different contract vehicles (DPSA, international), systems, suppliers and CCC Contract Managers

What you’ll bring to CCC

• Completion of post-secondary education in commerce or business administration, accounting
• Minimum of 1 year of experience in contracting and financial management
• Knowledge of core accounts payable and receivable processes, policies, and procedures
• Knowledge of Unit 4 as well as the broader CCC, departments, and business lines
• Knowledge of office productivity software and databases, discipline-specific software, enterprise software, and technology devices
• Knowledge of relevant governing legislation, regulations, and guidelines
• English Essential. Bilingual in both official languages is an asset.

What we will offer you

• Competitive & transparent compensation package
• Employee and Family Assistance Program (EFAP)
• In-house learning and development opportunities
• Health and Wellness Allowances
• Free onsite fitness center

Employee must be able to work in a hybrid work environment in Ottawa, ON.

CCC promotes a workplace that celebrates diversity and inclusion. CCC is also committed to employment equity and encourages applications from women, Indigenous people, persons with disabilities, and members of visible minorities. Please advise us of any accommodation requirements during the selection process.