Senior Contract Administrator

Zeidler Architecture; Ottawa; On-site; CAD 90,000 - 140,000; Full time

Job summary

A leading architectural firm in Ottawa is seeking a Senior Contract Administrator to oversee construction administration on multiple projects. The role includes mentoring junior staff and ensuring high-quality execution while maintaining client satisfaction. The ideal candidate has over 10 years of experience in construction administration, strong leadership abilities, and is proficient in Revit and AutoCAD. This position offers a competitive salary range of $90,000 – $140,000 and various professional growth opportunities.

Benefits

Comprehensive benefits including health and dental

Paid Time Off (PTO) Days

Opportunities for mentorship and professional growth

Qualifications

• Minimum of 10 years' experience in construction administration or site-based project management.
• Proficient in codes, specifications, and CA forms.
• Valid Class 5 driver's license required.

Responsibilities

• Lead preparation and management of construction documentation.
• Oversee multiple projects and conduct site reviews.
• Mentor junior contract admin staff and ensure compliance with standards.

Skills

Construction administration experience

Client relationship skills

Leadership abilities

Knowledge of green building standards

Education

Degree or diploma in Architecture or Architectural Technology

Tools

Revit

AutoCAD

Job description

Senior Contract Administrator – Ottawa

At Zeidler Architecture, we believe that design has the power to shape experiences and transform communities. As a leading Canadian architectural practice with a legacy spanning over 70 years, we are known for delivering thoughtful, innovative, and enduring design solutions across sectors and geographies.

Introduction

Rooted in a deep commitment to collaboration, design excellence and sustainability, Zeidler brings together a diverse team of professionals united by a shared purpose: to create impactful architecture that connects people and elevates the built environment.

Job Summary

The Senior Contract Administrator leads construction administration on multiple projects, ensuring project delivery success through strategic oversight, issue resolution and team mentorship. This senior role is accountable for high‑quality execution, client satisfaction, and mentoring of junior staff while maintaining alignment with Zeidler’s technical and delivery standards.

Key Responsibilities

• Lead the preparation, management and review of construction documentation.
• Coordinate project tendering and technical compliance reviews.
• Provide input during code and design reviews to ensure delivery excellence.
• Oversee multiple projects, guiding internal teams and engaging with contractors.
• Conduct site reviews, resolve field issues and ensure delivery milestones are met.
• Represent Zeidler in meetings with clients, consultants, authorities and industry events.
• Mentor junior contract admin staff, assisting with process improvements and technical issues.
• Ensure all work aligns with the firm’s Project Delivery standards, including proper use of filing systems, adherence to architectural procedures and compliance with drawing and documentation protocols.
• Foster a collaborative environment and contribute to a high‑performance project culture.
• Ensure adherence to all health and safety standards.
• Champion Zeidler’s industry reputation through engagement, leadership and professionalism.
• Maintain a 100 % in‑office and/or site presence to support in‑person collaboration, real‑time mentorship and effective cross‑functional alignment across teams and disciplines.

Qualifications

• Degree or diploma in Architecture, Architectural Technology or equivalent construction experience.
• 10 years’ experience in construction administration or site‑based project management.
• Proficient in codes, specifications and CA forms; Revit and AutoCAD considered an asset.
• Strong client relationship skills, leadership and negotiation abilities.
• Knowledge of green building standards and a valid Class 5 driver’s licence required.
• Ability to travel across provinces as needed for project oversight.

Compensation

Yearly salary range: $90,000 – $140,000. Competitive compensation with an annual profit share.

Benefits

• Comprehensive benefits including extended health, dental and EFAP wellness spending, and professional membership reimbursement.
• Paid Time Off (PTO) Days (additional time off around long weekends and holiday closures).
• Opportunities for mentorship, leadership and professional growth at all levels.
• A strong commitment to sustainability and continuous learning.

Why Join Us

At Zeidler, you’ll be part of a nationally respected architectural practice with deep Canadian roots and a legacy of award‑winning work across sectors, from civic landmarks and community spaces to advanced research and workplace environments.

We foster a collaborative, inclusive studio culture that values creativity, accountability and design integrity. With studios in Toronto, Calgary, Vancouver and Victoria, we offer the opportunity to work on projects across the country and beyond, supported by teams who are passionate about architecture’s potential to make a positive impact.

Application

If you’re a motivated and inspired individual who thrives in a fast‑paced, design‑driven environment and is excited to grow within a collaborative team, we’d love to hear from you.

Equal Opportunity Statement

Zeidler is committed to equal opportunity for all employees and applicants and stands by our principles for a diverse, equitable and inclusive workplace.