Senior Contract Administrator

Zeidler Partnership Architects; Ottawa; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading architectural firm in Ottawa is seeking a Senior Contract Administrator. This role involves leading construction administration, managing multiple projects, and ensuring delivery excellence while mentoring junior staff. Candidates should have over 10 years of experience in construction administration, strong leadership skills, and proficiency in relevant tools. The position requires in-office presence to foster collaboration and support project success.

Benefits

Competitive compensation with annual profit share

Comprehensive benefits package

PATO Days

Opportunities for mentorship and growth

Qualifications

• 10+ years of experience in construction administration or site-based project management.
• Proficient in codes, specifications, and CA forms.
• Knowledge of green building standards and a valid Class 5 driver’s license required.
• Ability to travel across provinces as needed for project oversight.

Responsibilities

• Lead the preparation, management, and review of construction documentation.
• Coordinate project tendering and technical compliance reviews.
• Oversee multiple projects, guiding internal teams and engaging with contractors.
• Conduct site reviews, resolve field issues, and ensure delivery milestones are met.

Skills

Construction administration

Project management

Leadership

Negotiation

Client relationship skills

Education

Degree or diploma in Architecture or Architectural Technology

Tools

Revit

AutoCAD

Job description

At Zeidler Architecture, we believe that design has the power to shape experiences and transform communities. As a leading Canadian architectural practice with a legacy spanning over 70 years, we are known for delivering thoughtful, innovative, and enduring design solutions across sectors and geographies.

Rooted in a deep commitment to collaboration, design excellence, and sustainability, Zeidler brings together a diverse team of professionals united by a shared purpose: to create impactful architecture that connects people and elevates the built environment.

We are currently seeking a Senior Contract Administrator to join our site office in Ottawa.

Job Summary

The Senior Contract Administrator leads construction administration on multiple projects, ensuring project delivery success through strategic oversight, issue resolution, and team mentorship. This senior role is accountable for high-quality execution, client satisfaction, and mentoring of junior staff while maintaining alignment with Zeidler’s technical and delivery standards.

Key Responsibilities

Design + Documentation

• Lead the preparation, management, and review of construction documentation.
• Coordinate project tendering and technical compliance reviews.
• Provide input during code and design reviews to ensure delivery excellence.

Project Support + Coordination

• Oversee multiple projects, guiding internal teams and engaging with contractors.
• Conduct site reviews, resolve field issues, and ensure delivery milestones are met.
• Represent Zeidler in meetings with clients, consultants, authorities, and industry events.
• Mentor junior contract admin staff, assisting with process improvements and technical issues.
• Ensure all work aligns with the firm’s Project Delivery standards, including proper use of filing systems, adherence to architectural procedures, and compliance with drawing and documentation protocols.

Team + Culture

• Foster a collaborative environment and contribute to a high-performance project culture.
• Ensure adherence to all health and safety standards.
• Champion Zeidler’s industry reputation through engagement, leadership, and professionalism.
• This position requires 100% in-office and/or site presence to support in-person collaboration, real-time mentorship, and effective cross-functional alignment across teams and disciplines.

Qualifications

• Degree or diploma in Architecture, Architectural Technology, or equivalent construction experience.
• 10+ years of experience in construction administration or site-based project management.
• Proficient in codes, specifications, and CA forms; Revit and AutoCAD considered an asset.
• Strong client relationship skills, leadership, and negotiation abilities.
• Knowledge of green building standards and a valid Class 5 driver’s license required.
• Ability to travel across provinces as needed for project oversight.

Why Join Us?

At Zeidler, you’ll be part of a nationally respected architectural practice with deep Canadian roots and a legacy of award-winning work across sectors—from civic landmarks and community spaces to advanced research and workplace environments.

We foster a collaborative, inclusive studio culture that values creativity, accountability, and design integrity. With studios in Toronto, Calgary, Vancouver, and Victoria, we offer the opportunity to work on projects across the country and beyond, supported by teams who are passionate about architecture’s potential to make a positive impact.

Here’s what you can expect as part of our team:

• A respectful, supportive, and engaging in-office environment
• Opportunities for mentorship, leadership, and professional growth at all levels
• A strong commitment to sustainability and continuous learning
• Competitive compensation with an annual profit share
• Comprehensive benefits, including extended health and dental, EFAP, wellness spending, and professional membership reimbursement
• PATO Days (additional time off around long weekends and holiday closures)

If you’re a motivated and inspired individual who thrives in a fast-paced, design-driven environment and is excited to grow within a collaborative team, we’d love to hear from you.

Zeidler is committed to equal opportunity for all employees and applicants, and we stand by our principles for a diverse, equitable and inclusive workplace.

Please visit ourcareers page to see more job opportunities.