Senior Business Analyst/Project Coordinator

Cynet systems Inc; Fredericton; On-site; CAD 80,000 - 100,000; Full time

Job summary

A consulting firm based in Fredericton is seeking a Senior Business Analyst / Project Coordinator to guide a system replacement project. The ideal candidate will have over 7 years of experience in business analysis, lead multi-stakeholder projects, and produce high-quality documentation. Responsibilities include gathering requirements, developing project plans, and conducting training sessions. The role requires commitment to the contract duration, with the start date within two weeks.

Qualifications

• Minimum of seven (7) years of experience as a Business Analyst leading system replacement or modernization projects.
• Proven ability to produce high-quality documentation such as process maps and requirements specifications.
• Experience working within recognized project management or business analysis methodologies.

Responsibilities

• Conduct workshops and interviews to understand existing processes.
• Lead the elicitation and documentation of business and technical requirements.
• Develop and maintain a Requirements Traceability Matrix.

Skills

Business analysis

Project management

Stakeholder engagement

Documentation

Requirements gathering

Job description

Job Description

We are seeking the services of a Senior Business Analyst / Project Coordinator to provide expertise and guidance throughout the replacement of an existing system.

The successful candidate will lead assessment, requirements gathering, coordination, implementation, and post-implementation activities, ensuring smooth execution and delivery.

Responsibilities

• Conduct workshops, interviews, and surveys with stakeholders to understand existing processes, system functionality, and operational challenges.
• Document workflows, data flows, system integrations, and dependencies to establish a clear understanding of the current environment.
• Identify risks, gaps, and opportunities to inform requirements and solution design.
• Lead the elicitation, analysis, and documentation of business, functional, and technical requirements.
• Develop and maintain a Requirements Traceability Matrix (RTM).
• Support preparation of Request for Proposal (RFP) documentation and vendor evaluation activities.
• Develop and maintain detailed project plans including tasks, milestones, dependencies, and resource assignments.
• Facilitate project meetings, provide status updates, and maintain risk and issue logs.
• Collaborate with vendors and technical teams to ensure system configuration aligns with requirements.
• Support data migration, testing, and validation efforts.
• Develop and execute User Acceptance Testing (UAT) plans.
• Create user training materials, reference guides, and conduct training sessions.
• Support communication and change management strategies for smooth adoption.
• Provide go-live support and assist in post-implementation stabilization and optimization.
• Conduct post-implementation reviews and prepare lessons-learned documentation.

Deliverables

• Project Charter and Work Plan outlining project scope, objectives, governance, and timelines.
• Current State Assessment Report detailing processes, integrations, and improvement opportunities.
• Requirements Traceability Matrix ensuring full alignment between requirements and deliverables.
• Complete RFP Documentation Package including requirements and evaluation criteria.
• Vendor Evaluation and Recommendation Report summarizing proposal analysis and final recommendations.
• Implementation and Migration Plan defining phases, data strategy, testing, and deployment approach.
• Project Status Reports and Risk Register for progress and governance updates.
• Training and Change Management Materials supporting user transition and adoption.
• Post-Implementation Review and Lessons Learned Report summarizing outcomes and recommendations.

Requirement/Must Have

• Minimum of seven (7) years of experience as a Business Analyst leading system replacement or modernization projects, including requirements gathering, analysis, and implementation support.
• Experience managing or coordinating multi-stakeholder projects involving business, technical, and vendor teams.
• Proven ability to produce high-quality documentation such as process maps, requirements specifications, project plans, and risk registers.
• Experience working within recognized project management or business analysis methodologies (BABOK, PMI, Agile, or Waterfall).
• Ability to commence work within two weeks of contract award and commit to the engagement duration.