Senior Assistant Facilities Manager

Cushman & Wakefield; Toronto; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading real estate services company in Toronto is seeking a Senior Assistant Facilities Manager. This management role involves supervising building operations, coordinating maintenance, and ensuring compliance with company standards. The ideal candidate will have a master's degree in facilities management and at least 3 years of relevant experience. This position offers competitive compensation and the opportunity to work in a dynamic environment.

Benefits

Competitive salary

Diverse and inclusive work environment

Professional development opportunities

Qualifications

• Minimum 3 years’ relevant experience in facility management.
• One year supervisory experience preferred.
• Experience in maintenance and construction preferred.

Responsibilities

• Assist in all areas defined as part of the position.
• Supervise maintenance programs and day-to-day operations.
• Compile necessary documentation and financial reports.

Skills

Communication Proficiency

Technical Proficiency

Problem Solving

Leadership

Teamwork Orientation

Relationship Management

Financial Management

Vendor Management

Education

Associate’s degree in facilities management

Bachelor’s degree preferred

Tools

Microsoft Office Suite

CMMS/Work Order Management

Yardi

Job description

Job Title

Senior Assistant Facilities Manager

Job Description Summary

Under the supervision of the Sr. Facilities Manager, the Senior Assistant Facilities Manager is responsible for assisting in all areas defined as part of the position. This is a management position that will directly and indirectly supervise individuals, building staff, operations, and coordinate across the facilities organization at a specific location, set of buildings, or campus environment. The Senior Assistant Facilities Manager drives implementation of company best practices in alignment with client goals and objectives to deliver a well-managed and maintained building.

Job Description

Essential Functions and Responsibilities-

• Includes all managerial functions, which are included in the Sr. Assistant Facility Manager job description, or directed by the manager.
• Responsible for the day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives. Ensure all contracts are reviewed on a regular basis and are bid out as required and confirm invoices match contract pricing.
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties.
• Respond promptly to requests for building maintenance, repairs, cleaning needs, etc. and for the implementation of ongoing contract programs to address and resolve needs and problems.
• Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report and other reports and documentation as required.
• Prepares budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed.
• Provide information and reports necessary for the development of capital budgets for the facility. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives.
• Collect, analyze, and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives.
• Complete understanding of management contract, vendor agreements, and other building/facility contracts and all requirements contained therein.
• Monitor and ensure that vendors comply with insurance requirements and coordinate all claims as required.
• Proactively inspect the facility, systems, rooms, common areas, etc. and report back any findings or issues to the Sr. Facility Manager.
• Hire, train and motivate facility personnel. Maintain positive staff relations. Conduct or approve performance evaluations for staff.

KEY COMPETENCIES

• Communication Proficiency (oral and written)
• Technical Proficiency
• Problem Solving/Analysis
• Leadership
• Teamwork Orientation
• Relationship Management
• Financial Management
• Vendor Management

IMPORTANT EDUCATION

• Associate’s degree in facilities management, building, business or other related field required
• Bachelor’s degree preferred

IMPORTANT EXPERIENCE

• Minimum 3 years’ relevant experience, preferably in commercial or industrial real estate with facility management experience required
• One year supervisory experience preferred
• Experience in maintenance, construction, engineering, and all facets of property operation and building management preferred
• CMMS/Work Order Management experience is preferred

ADDITIONAL ELIGIBILITY QUALIFICATIONS

• Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended; other Engineering, Business, or technical training or certifications a plus
• Ability to read and understand construction specifications and blueprints
• Proficient in understanding management agreements and contract language
• Skilled in Building Management Systems maintenance and monitoring
• Excellent computer and systems knowledge; strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint)
• Strong discipline of financial management including financial tracking, accrual, budgeting and forecasting
• Knowledge of Financial Systems (Yardi a plus)

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May be required to travel outside between properties in varying weather conditions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 50-75% of the time; and extend hands and arms in any direction.

AAP/EEO STATEMENT

C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.

Compensation & Benefits

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications. The company will not pay less than minimum wage for this role.

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to [e-mail]. Please refer to the job title and job location when you contact us. Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à [e-mail]. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous. INCO: “Cushman & Wakefield”