Senior Administrative Assistant

Mnp Llp; Toronto; Sur place; CAD 50 000 - 72 000; Plein temps

Avantages offerts par ce poste

Generous base pay

Group pension plan with 4% matching

Flexible benefits

Résumé du poste

MNP is seeking a Senior Administrative Assistant to support multiple partners with calendar management, reporting, travel arrangements, and client communications. The role emphasizes discretion, professionalism, and the ability to navigate a fast-changing professional services environment.

The ideal candidate will have 5+ years of administration, advanced MS Office skills, and a strong client-service mindset, with overtime flexibility as needed.

Qualifications

• 5+ years of increasingly complex administrative responsibilities.
• Completion of related post-secondary education in administration is an asset.
• Advanced to Expert skill level with Microsoft Office Suite, specifically Word, PowerPoint & Excel.
• Excellent judgement and strong problem-solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility.
• Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity and tact.
• Confidence in ability to work in a highly technical and ever-changing work environment.
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously.
• Flexibility to work overtime when required.
• Previous experience working in a partnership or professional services firm is an asset.

Responsabilités

• Perform a variety of administrative and clerical office support activities ensuring timely adherence to deadlines.
• Support Multiple Partners through calendar and email management, invoicing, A/R, travel bookings/arrangements and expense reports.
• Work process management – review of upcoming deadlines and work requirements with the partner(s); manage the flow of work to the partner (such as: conflict checks, NDA prep and sign off using OneSpan and various documents for review/signature).
• Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data.
• Preparation of regularly scheduled reports.
• Coordinate and assist with internal and external meetings including logistics, AV, catering and preparation of supporting material.
• Format, edit and assist in the creation of client correspondence, presentations, proposals, regularly scheduled reports and spreadsheets.
• Client Relationship Management (CRM) – enter, review and maintain opportunities, client account and contact information in CRM platform, generate reports for initiatives.
• Work collaboratively with other team members and leadership.
• Assist with team meetings and team event planning, as needed.
• Uphold electronic and paper filing systems.
• Possess working knowledge of all systems used by the Administration team to assist with any inquiries and provide backup, as needed

Connaissances

Administrative experience

Microsoft Office Suite

Client service

Time management

Organization

Formation

Post-secondary education in administration

Outils

CRM platform

OneSpan

Description du poste

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Perform a variety of administrative and clerical office support activities ensuring timely adherence to deadlines
• Support Multiple Partners through calendar and email management, invoicing, A/R, travel bookings/arrangements and expense reports
• Work process management – review of upcoming deadlines and work requirements with the partner(s); manage the flow of work to the partner (such as: conflict checks, NDA prep and sign off using OneSpan and various documents for review/signature)
• Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data
• Preparation of regularly scheduled reports
• Coordinate and assist with internal and external meetings including logistics, AV, catering and preparation of supporting material
• Format, edit and assist in the creation of client correspondence, presentations, proposals, regularly scheduled reports and spreadsheets
• Client Relationship Management (CRM) – enter, review and maintain opportunities, client account and contact information in CRM platform, generate reports for initiatives
• Work collaboratively with other team members and leadership
• Assist with team meetings and team event planning, as needed
• Uphold electronic and paper filing systems
• Possess working knowledge of all systems used by the Administration team to assist with any inquiries and provide backup, as needed

Skills and Experience

• 5+ years of increasingly complex administrative responsibilities
• Completion of related post-secondary education in administration is an asset
• Advanced to Expert skill level with Microsoft Office Suite, specifically; Word, PowerPoint & Excel.
• Excellent judgement and strong problem-solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility
• Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity and tact
• Confidence in ability to work in a highly technical and ever-changing work environment
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously
• Flexibility to work overtime when required
• Previous experience working in a partnership or professional services firm is an asset

MyRewards@MNP

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more!

The annual salary range for this position is: $50000 - $72000

Diversity@MNP

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!