Senior Administrative Assistant

Aon; Montreal; On-site; CAD 50,000 - 65,000; Full time

Job summary

A global consulting firm is seeking an Administrative Assistant in Montreal to provide extensive administrative support to leadership and team members. The role requires a minimum of three years of relevant experience and bilingual proficiency in French and English. Responsibilities include managing complex meeting logistics, financial processes, and contributing to administrative improvements. The company offers an inclusive culture and comprehensive benefits, fostering career development in various paths.

Benefits

Comprehensive benefits package

Inclusive workforce

Global Wellbeing Days

Qualifications

• Minimum of three years experience in a similar administrative role.
• Bilingualism in French/English is essential for client interactions.
• Proficiency in Microsoft Office applications.

Responsibilities

• Provide comprehensive administrative support to leadership and teams.
• Prepare and manage meeting logistics including scheduling and catering.
• Handle financial processes like invoicing and budgeting.

Skills

Organizational skills

Bilingual in French/English

MS Office proficiency

Initiative and resourcefulness

Attention to detail

Flexibility

Education

High school diploma

Associate or bachelor’s degree

Job description

Are you organized, resourceful and have administrative experience? Are you looking to join a leading team in a global company? Aon has the opportunity you've been waiting for!

Applicants must be legally authorized to work in Canada. This role is not eligible for sponsorship, and we are unable to sponsor or take over sponsorship of an employment visa or work permit.

Aon is in the business of better decisions.

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

• Act as a key resource and provide comprehensive administrative support to leadership and team members.
• Prepare, edit, and produce presentations, correspondence, and related materials, ensuring accuracy, clarity, and quality control.
• Coordinate and manage complex meeting logistics on‑site or off‑site, including scheduling, agendas, travel arrangements, room reservations, catering, and materials.
• Maintain and update files, databases, and shared platforms such as SharePoint.
• Manage financial processes including invoice preparation, purchase order requisitions, expense reporting, and support for budgeting, forecasting, compliance, and client invoicing.
• Assist in the development and improvement of administrative procedures and processes.
• Provide leadership support by attending senior‑level meetings to coordinate agendas, prepare materials, and summarize action items.
• Handle special projects independently with budget awareness and collaborate with the Administration Operations Manager or business leaders as needed.
• Work collaboratively with the team to cover absences and support peak workloads.
• Perform all other related duties as required.

How this opportunity is different

At Aon our Administrative Assistants have the opportunity to move into many different career paths. They can choose to work toward admin manager roles, client facing roles, marketing and finance support or senior administrative support roles that include complex project management. We believe in developing skills that align with the colleague’s strengths and interests and that means our administrative assistants are involved in every aspect of Wealth Solutions. This is an ideal position for someone who recognizes their current strengths but is interested in developing more skills that correspond with their career aspirations.

Skills and experience that will lead to success

• Three (3) + years experience in a similar role;
• French / English bilingualism is required due to the frequent interactions with clients, colleagues, or partners based in Quebec, other Canadian provinces and/or internationally.
• Proficiency in MS Office software (Word, Excel and PowerPoint);
• Punctuality and reliability;
• Organizational skills, initiative, resourcefulness and attention to detail;
• Flexibility and team spirit;
• Demonstrated organizational skills;
• Ability to work independently with a variety of people.
• High school diploma or relevant experience; associate or bachelor’s degree a plus

How we support our colleagues

In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal‑opportunity workplace.

We are committed to providing equal employment opportunities and fostering an inclusive workplace. If you require accommodations during the application or interview process, please let us know. You can request accommodations by emailing us at [e-mail] or your recruiter. We will work with you to meet your needs and ensure a fair and equitable experience.

Aon is not accepting unsolicited resumes from search firms for this position. If you are a search firm, you will not be compensated in any way for your submission of a candidate, even if Aon hires that candidate.

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