Senior Administrative Assistant

1Password LLC; Canada; Remote; CAD 80,000 - 112,000; Full time

Benefits offered by this job

Health benefits and PTO

RSU program

Retirement matching

Free 1Password account

Parental leave top-up

Volunteer days

Bonusly recognition

Remote-first culture

Job summary

1Password is seeking a Senior Administrative Assistant to join the GTM team in a remote Canada/US role. You will provide virtual administrative and operational support, coordinating calendars, meetings across time zones, arranging travel, and maintaining digital files.

The role emphasizes communication, organization, and cross-functional collaboration with GTM leaders. You will work in a remote-first environment, with benefits and equity programs, and travel opportunities as needed.

Qualifications

• 4+ years of proven experience as an administrative assistant, including remote/virtual work.
• Excellent written and verbal communication skills for virtual collaboration.
• Strong organizational and time-management abilities across multiple time zones.
• Ability to multitask and manage competing priorities in a remote environment.

Responsibilities

• Provide virtual administrative support to team members, clients and stakeholders with a courteous, professional demeanor.
• Manage and maintain virtual calendars, schedule appointments, and coordinate meetings across time zones.
• Arrange travel for leaders, including flights and accommodations.
• Organize digital files and documents in a structured, accessible manner.
• Draft and coordinate high-quality internal and external communications on behalf of GTM leaders.
• Compile expense reports and process invoices via the procurement portal.

Skills

Administrative experience

Remote/virtual work

Communication skills

Time management

Multitasking

Tools

Google Workspace

Zoom

Slack

Online project management

Job description

1Password is growing. We’ve surpassed $500M in ARR and we’re continuing to accelerate, earning a spot on the Forbes Cloud 100 for four years in a row and teaming up with iconic partners like Oracle Red Bull Racing.

About 1Password

At 1Password, we’re building the foundation for a safe, productive digital future. Our mission is to unleash employee productivity without compromising security by ensuring every identity is authentic, every application sign-in is secure, and every device is trusted. We innovated the market-leading enterprise password manager and pioneered Unified Access Management, a new cybersecurity category built for the way people and AI agents work today. As one of the most loved brands in cybersecurity, we take a human-centric approach in everything from product strategy to user experience. Over 180,000 businesses, from Fortune 100 leaders to the world’s most innovative AI companies, trust 1Password to help their teams securely adopt the SaaS and AI tools they need to do their best work.

If you're excited about the opportunity to contribute to the digital safety of millions, to work alongside a team of curious, driven individuals, and to solve hard problems in a fast-paced, dynamic environment, then we want to hear from you. Come join us and help shape a safer, simpler digital future.

We are seeking a detail-oriented, agile and organized Senior Administrative Assistant to join our GTM team. In this remote role, you will play a crucial part in supporting our organization by providing administrative and operational assistance from the comfort of your home. The Senior Administrative Assistant will ensure efficient communication, coordination, and documentation to contribute to the smooth functioning of our virtual office.

How We’re Using AI Today

Across GTM, we’re transforming the way we work with AI. We expect every seller, CSM, and team member to become a power user, using it daily to work smarter and move faster. AI is already embedded in how we operate – from real-time coaching that sharpens how we sell and interact with customers, to surfacing insights that help us anticipate needs – creating more time for meaningful customer engagement. If you’re excited to reshape how you think, make decisions, and drive growth with AI, you’ll feel right at home here.

This is a remote opportunity within Canada and the US.

What We're Looking For

• 4+ years of proven experience as an administrative assistant. Experience in a virtual or remote capacity a plus
• Proficiency in virtual office tools such as Google Workspace, zoom, workplace, slack, and online project management software.
• Excellent written and verbal communication skills, with an understanding of virtual communication etiquette.
• Strong organizational and time management skills, with the ability to work across different time zones.
• Detail-oriented with a commitment to maintaining accuracy while working remotely.
• Self-motivated, disciplined, and capable of working independently with minimal supervision.
• Problem-solving mindset and a proactive approach to addressing virtual challenges.
• Ability to multitask effectively in a remote environment with changing priorities.
• Familiarity with virtual collaboration and document management tools is advantageous.
• Knowledge of remote work best practices and cybersecurity considerations is a plus

What You Can Expect

• Provide virtual administrative support to team members, clients, and stakeholders with a courteous and professional demeanor.
• Manage and maintain virtual calendars, schedule appointments, and coordinate virtual meetings across different time zones. Ensure technical readiness and troubleshooting.
• Organize travel for the leader(s) you support, including flights and hotel management
• Organize and maintain digital files and documents in a structured and easily accessible manner.
• Respond promptly to virtual communication channels, forwarding messages to appropriate parties as needed.
• Collaborate effectively with remote colleagues using virtual communication and collaboration tools.
• Build strong cross-functional relationships to help represent the GTM VPs' priorities and unblock communication
• Draft, edit, and coordinate high-quality internal and external communications on behalf of the GTM Leaders
• Compile expense reports, process invoices through the procurement portal
• Support special remote projects and initiatives as directed.
• Plan and coordinate team offsites, including hotels, meals, meeting space, and attendee logistics, with occasional travel to support events.

USA-based roles only: The annual base salary for this role is between $98,000 USD and $137,000 USD, plus immediate participation in 1Password's benefits program (health, dental, 401k and many others), utilization of our generous paid time off, an equity grant and, where applicable, participation in our incentive programs.

Canada-based roles only: The annual base salary for this role is between $80,000 CAD and $112,000 CAD, plus immediate participation in 1Password’s generous benefits program (health, dental, RRSP and many others), utilization of our generous paid time off, an equity grant and, where applicable, participation in our incentive programs.

At 1Password, we approach each individual's compensation with a promise of fair market value and internal equity commensurate with experience and specific skill set.

This posting is for an existing vacancy.

Our culture

At 1Password, we prioritize collaboration, clear and transparent communication, receptiveness to feedback, and alignment with our core values: keep it simple, lead with honesty, and put people first.

You’ll be part of a team that challenges the status quo, and is excited to experiment and iterate in search of the best solution. That said 1Password is not for everyone. Our work is demanding, we strive for excellence, and the pace is fast. We need people who are keen to take on challenging problems, who seek feedback to grow, and who are driven to make an impact. If you're looking for a place where you can settle into a comfortable routine, this might not be the right fit for you. We’re looking for individuals who are proven experts in their fields, as well as those who are highly adaptable, can thrive in ambiguity and through change, are curious, and above all deliver results.

How We Work With AI

We are committed to leveraging cutting-edge technology—including AI—to achieve our mission. We also understand that thinking critically about AI in its current forms will help us create better solutions for our customers and ourselves with its future forms, which will help us continue to close the gap between security and privacy and achieve our mission. We want team members at all levels to take the approach of actively learning AI best practices, identifying opportunities to apply AI in meaningful ways, and driving innovative solutions in their daily work. Embracing the future of AI isn't just encouraged—it's an essential part of how we will be successful at 1Password.

This approach extends to our hiring process—candidates are welcome to use AI tools responsibly and thoughtfully during the application process. To us, this means we do ask that you join live interviews without using AI tools so we can get to know how you communicate, solve problems, and collaborate with others.

Our approach to remote work

We believe in the power of remote work, but recognize that in-person connection is important to help us achieve our mission. While we are a remote-first company, travel for in-person engagement is a part of almost all roles, and we require our employees to be ready and willing to take part. Frequency will depend on role and responsibilities, and may include, but is not limited to: annual department-wide offsites, team meetings, and customer/industry events.

What We Offer

We believe in working hard, and rewarding that hard work through our benefits. While not an exhaustive list, here is a glance at what we currently offer:

Health and wellbeing

• Maternity and parental leave top-up programs
• Competitive health benefits
• Generous PTO policy

Growth and future

• RSU program for most employees
• Retirement matching program
• Free 1Password account

Community

• Paid volunteer days
• Peer-to-peer recognition through Bonusly
• Remote-first work environment

• Some roles in our GTM team are currently being hired for in-person hybrid work in Toronto and Austin. These roles will specify on the posting.

You belong here.

1Password is proud to be an equal opportunity employer. We are committed to fostering an inclusive, diverse and equitable workplace that is built on trust, support and respect. We welcome all individuals and do not discriminate on the basis of gender identity and expression, race, ethnicity, disability, sexual orientation, colour, religion, creed, gender, national origin, age, marital status, pregnancy, sex, citizenship, education, languages spoken or veteran status. Be yourself, find your people and share the things you love.

Accommodation is available upon request at any point during our recruitment process. If you require an accommodation, please speak to your talent acquisition partner or email us at [e-mail] and we’ll work to meet your needs.

Remote work is a part of our DNA. Given that our company was founded remotely in 2005, we can safely say we're experts at building remote culture. That said, remote work at 1Password does mean working from your home country. If you've got questions or concerns about this, your talent partner would be happy to address them with you.

Successful applicants will be required to complete a background check that may consist of prior employment verification, reference checks, education confirmation, criminal background, publicly available social media, credit history, or other information, as permitted by local law.

1Password uses artificial intelligence (AI) and machine learning (ML) technologies, including natural language processing and predictive analytics, to assist in the initial screening of employment applications and improve our recruitment process. See here for the latest third party bias audit information. If you prefer not to have your application assessed using AI/ML features, you may opt out by completing this form. For additional information see our Candidate Privacy Notice.