Senior Administrative Assistant

The Mosaic Company; Belle Plaine; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading agricultural production company in Belle Plaine, Canada, is looking for a Senior Administrative Assistant to support the General Manager and site management. Responsibilities include managing calendars, organizing travel and events, and maintaining meeting records. Ideal candidates will have 5-10 years of administrative experience and proficiency in Microsoft Office. This role requires utmost confidentiality and a proactive approach to administrative tasks.

Qualifications

• 5-10 years of administrative experience required.
• Experience in managing calendars and correspondence.
• Ability to handle confidential information.

Responsibilities

• Provide administrative support to site management.
• Coordinate travel and meeting arrangements.
• Keep meeting agendas and minutes.

Skills

Administrative support

Event coordination

Microsoft Office

Education

High School Degree/GED

Business Administration Diploma

Job description

The Mosaic Company (NYSE: MOS) is the world’s leading integrated producer of concentrated phosphate and potash—two of the three most important nutrients in agriculture. We employ more than 13,000 people in six countries to serve farmers all over the world. Our Headquarters is in Lithia, Florida with operations throughout North America (U.S./Canada) and South America.

At Mosaic We Help the World Grow the Food it Needs - Apply today and join our team! The Senior Administrative Assistant will provide administrative support to Manager and department, including day-to-day workflow, travel arrangements, meeting coordination, and document handling. This position will be accountable for providing administrative services for the General Manager and site management group, requiring the highest regard for confidentiality. Administrative duties include site tours, site management support, administration of site goals, organizing events, management meeting administration, administration of GM calendar, correspondence, travel, and expense reporting.

What will you do?

• Provide administrative support as required for site management group and General Manager.
• Keep agenda, minutes, and action registers for Management, Operations, and Supervisor Meetings.
• Coordinate arrangements for appointments, meetings, catering, and travel requirements for the GM.
• Coordinating and organizing events and collaborating/Assisting HR and Public Affairs teams.
• Compile and issue site communication.
• Other duties and special projects assigned under general supervision.

What do you need for this role?

• High School Degree/ GED required. Business Administration Diploma and admin experience an asset.
• 5-10 years of administrative experience required.
• Microsoft Office experience.