Senior Admin Assistant/Office Manager

Swim Recruiting; Victoria; On-site; CAD 80,000 - 100,000; Full time

Job summary

A professional services firm in Victoria, BC is seeking a seasoned Office Manager/Administrator with 10–20 years of experience in related sectors. The role involves executive support, financial reporting, and HR compliance. This full-time, on-site position offers a unique 4-day work week and a competitive salary ranging from $80,000 to $100,000, along with comprehensive benefits like RRSP matching and health coverage.

Benefits

RRSP matching contributions

Comprehensive health and dental benefits

Annual fitness stipend

Twice-weekly in-house yoga

Annual performance bonus

Qualifications

• 10–20 years of experience in engineering, architecture, or professional consulting.
• Proven ability to support senior leadership.
• Experience in finance, HR, and business operations.

Responsibilities

• Prepare financial and management reports.
• Oversee accounts receivable and invoicing.
• Coordinate proposal submissions and support onboarding.

Skills

Detail-oriented

Exceptional communication skills

Proficiency in MS Office Suite

Experience with Quickbooks

Tools

MS Excel

MS PowerPoint

Quickbooks

Job description

Who – the Company:

Our client is a well-established, purpose-driven professional services firm headquartered in Victoria, BC. They are known for delivering high-quality work across a wide range of projects with a strong emphasis on community impact and sustainability. With a collaborative, values-led culture, they combine technical excellence with a commitment to innovation and service. The organization offers a supportive and inclusive environment, and the team takes pride in their mission, their people, and the communities they serve.

What – the Role:

Our client is seeking a seasoned Office Manager/Administrator to join their Victoria office. This is a critical and broad-based position ideal for an experienced administrative and/or accounting professional who enjoys being at the center of day-to-day operations and thrives in a structured, fast-paced environment.

The role spans executive and operational support across finance, HR, business development, project coordination, and office management. The successful candidate will be responsible for preparing financial and management reports, overseeing accounts receivable, invoicing, coordinating proposal submissions, supporting onboarding and HR compliance, facilitating meetings, and managing internal systems and junior staff. The position carries high responsibility and will involve supporting financial functions at a leadership level—HR, accounting or FP&A experience is a key asset.

This is a full-time, on-site position with a unique 4-day work week and 3-day weekends.

Who – the Candidate:

We are seeking a highly experienced administrative professional with 10–20 years of experience in sectors such as engineering, architecture, or professional consulting. You are detail-oriented, proactive, and thrive in a structured environment where you can take ownership and keep operations running smoothly.

You bring exceptional communication skills, are highly proficient in MS Office Suite especially Excel (for trend analysis and reporting), PowerPoint, and Quickbooks—and are comfortable coordinating executive meetings, producing detailed minutes, streamlining workflows, and preparing reports for leadership. You have supported senior leadership and are adaptable in environments where wearing multiple hats is the norm.

This role may suit someone currently based in Vancouver who is looking to relocate or transition to the Island lifestyle, or someone already living locally in or near Victoria.

Where:

Victoria, BC.This is anon-site positionbased at the firm’s corporate office. The team works in a professional yet welcoming office environment. The schedule includes a 4-day work week(Monday–Thursday or Tuesday–Friday, 8:00 AM–5:30 PM), withconsistent 3-day weekends.

How Much:

The organization is offering a competitive salary in the range of $80,000 to $100,000, depending on experience and qualifications. The total compensation package includes:

• RRSP matching contributions (via DPSP).
• Comprehensive health and dental benefits.
• Annual fitness stipend.
• Twice-weekly in-house yoga.
• Annual performance bonus.

When & How to Apply:

This is a rare opportunity to step into a high-impact role at a values-driven organization making a real difference in communities across BC.Swim Recruitingis leading this search and presenting top candidates directly to the leadership team. If you or someone in your network could be a great fit, please reach out promptly to express interest or apply.