Security Coordinator - 6 month contract

BGIS; Canada; Vor Ort; CAD 33.000 - 36.000; Vollzeit

Zusammenfassung

BGIS is seeking a Security Clearances Coordinator to support its security program in line with Infrastructure Ontario policies. The role involves processing government clearances for BGIS staff and contractors, ensuring accurate documentation and timely renewals, and maintaining audit-ready records across multiple locations in Canada.

Candidates must demonstrate strong administrative abilities, MS Office proficiency, and the capacity to manage multiple tasks with diplomacy and initiative in a

Qualifikationen

• Three to five years of administrative experience.
• Excellent computer skills, proficient with MS Office.
• Highly organized and able to multi-task.
• Strong time management and organizational skills.
• Diplomacy, tact, and initiative in a dynamic environment.

Aufgaben

• Process clearances for BGIS team members and contractors needing access to Government of Ontario information or sites.
• Drive compliance for internal and vendor applicants approaching clearance expiry.
• Contact applicants about upcoming expiry dates and renewals.
• Assist applicants in completing system submissions accurately and efficiently.
• Enforce Infrastructure Ontario clearance requirements and protocols.
• Collaborate with Security Specialists on applications and status updates.
• Provide change of circumstance reports when required.
• Maintain current list of security-screened coworkers, suppliers and contractors.
• Safeguard personnel security screening files and ensure audit readiness.
• Escalate issues to Managers and Directors promptly.

Kenntnisse

Administrative experience

MS Office

Time management

Communication skills

Security clearance eligibility

Attention to detail

Jobbeschreibung

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com

SUMMARY

The Security Clearances Coordinator will support the BGIS security program in compliance with Infrastructure Ontario corporate and government policies and directives.

KEY DUTIES AND RESPONSIBILITIES

Security Clearance and Access

• Process clearances for those BGIS Team Members and contractors requiring access to Government of Ontario information, assets, or work sites and ensure that accurate and complete personnel security screening documentation is submitted for such coworkers.
• Take ownership and drive compliance for Internal & Vendor applicants approaching clearance expiry.
• Proactively contact applicants to provide reminders regarding upcoming clearance expiry dates and required renewals.
• Assist applicants in completing system submissions accurately and efficiently.
• Enforce compliance with all Infrastructure Ontario (IO) clearance requirements and protocols.
• Collaborate and communicate with Security Specialists regarding incoming applications and status updates.

Reporting and Documentation

• Provide change of circumstance reports for personnel when required.
• Ensure required documentation is submitted in order to terminate the clearances of those coworkers and contractors who no longer require access to Government of Ontario information and assets or controlled sites in accordance with contractual requirements.
• Maintain a current list of security screened coworkers, suppliers and contractors in accordance to BGIS and Government of Ontario guidelines.
• Ensure that personnel security screening files are properly safeguarded.
• Maintain detailed and accurate records of all communications, including dates and times, to ensure full traceability and audit readiness.
• Escalate issues, risks, or non-compliance matters to Managers and Directors in a timely and appropriate manner.

Other

• Perform additional duties and responsibilities as needed.
• Have a good understanding of the Security requirements at each specific location.
• Provide general administrative support and perform other related administrative duties as required.

KNOWLEDGE AND SKILLS

• Requires three (3) to five (5) years of administrative experience.
• Excellent computer skills, proficient with MS Office.
• Highly organized and able to multi-task.
• Strong time management skills and organizational skills.
• Must be dependable, responsive, customer-focused and possessing the qualities of diplomacy, tact, excellent judgment, discretion and initiative and perform in a multi-tasked and dynamic environment.
• Must be able to obtain and maintain a BGIS criminal background clearance.
• Must be able to obtain and maintain Infrastructure Ontario OPS and OPP clearance.
• Knowledge of corporate and Government of Ontario security policies and directives an asset.
• Demonstrated ability to effectively communicate information to various audiences and all levels of the organization, both verbally and through written communications.
• Must be dependable, responsive, customer-focused and possessing the qualities of diplomacy, tact, excellent judgment, discretion and initiative and perform in a multi-tasked and dynamic environment.
• Requires the ability to make sound decisions, manage time, take independent action, analyze problems and provide focused solutions.

Licenses and/or Professional Accreditation

• Hold (or willing to and able to obtain) Infrastructure Ontario OPS and OPP security clearance.

This is a full-time, contract position with a salary range of $24 - $26 per hour. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About the Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments. At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

If you require accommodation during the recruitment process, please contact us at [e-mail]. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.